Davidson & Associates Insurance Inc is hiring: Administrative Assistant in Vanco

About Us

Do you want to work for a company ranked among the Top 5 “Best Places to Work in Washington” (small business category) and recognized as a Best Practices Agency by the IIABA for over 10 years?

At Davidson & Associates Insurance, we care for our clients through education and consultation. We’re proud of our team-oriented culture built on mutual respect, collaboration, and fun—with an emphasis on work/life balance and professional growth.

Position Overview

The Administrative Assistant supports the day-to-day operations of our Administrative Department and plays a key role in ensuring clients and team members are well cared for. Success in this position relies on strong communication, organization, attention to detail, and computer skills, along with a willingness to learn and support others.

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Benefits & Perks

• Competitive pay
• Work in a cohesive, high-functioning, TEAM oriented environment
• Medical, Dental & Vision insurance – 100% employer-paid for employees (effective the 1st of the month after hire)
• Group Life, Short- and Long-Term Disability – 100% employer-paid (effective the 1st of the month after hire)
• 401(k) with employer match, 100% vested immediately (eligibility the 1st of the month after 60 days)
• Unlimited Responsible Paid Time Off (with manager approval to ensure team coverage)
• 10 paid holidays + your birthday off
• Employee Assistance Program (EAP)
• Professional development and continuing education support (with manager approval)
• Community involvement encouraged (paid volunteer opportunities)
• No evenings or weekends – work/life balance is a priority
• Pet-friendly office with easy freeway access, free parking, and even a massage chair!

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Interested?

If you’re someone who values teamwork, loves helping others, and wants to grow with a company that cares about you—we’d love to hear from you!

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Key Responsibilities

• Greet and welcome clients in person and by phone with a warm, professional demeanor; offer refreshments as appropriate.
• Process agency inboxes (email and text) and route messages to team members as needed.
• Manage daily downloads from insurance company partners and assist with setup as needed.
• Assist with light bookkeeping tasks.
• Deliver outgoing mail to the post office as needed.
• Monitor and restock office supplies.
• Provide basic technical support to team members.
• Perform other duties as assigned.

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Qualifications & Competencies

• Previous office experience is strongly preferred.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, Teams).
• Ability to lift up to 50 lbs.
• High level of discretion and confidentiality.
• Cheerful, confident, and professional demeanor.
• Excellent organizational, communication, and time management skills.
• Able to manage multiple tasks and deadlines in fast-paced environment while paying close attention to detail.
• A team player who is collaborative, dependable, and open to feedback.
• A willingness to ask for help when needed, take responsibility for and admit mistakes and be teachable.
• Strong problem-solving and critical thinking skills.
• Willingness to learn insurance concepts (Property & Casualty license a plus).
• Motivated, self-starter, and eager to take on new challenges.