Team Chevrolet - Las Vegas is hiring: Executive Secretary in Las Vegas

Job Title: Executive Secretary
Reports To: Owner, CEO, COO, VP, Controller, Office Manager
Location: Team Chevrolet 5501 Drexel Rd, Las Vegas, NV 89130
Job Type: Full-time

We are seeking a highly organized, proactive, and discreet Executive Secretary to provide top-tier support to the Owner and Executive Leadership Team. This role requires someone who thrives in a dynamic environment, excels at managing priorities, and is passionate about keeping operations running smoothly behind the scenes. The ideal candidate is a strong communicator, skilled planner, and dependable partner who can anticipate needs and execute with precision.

• Answer and screen phone calls; relay accurate messages to the Owner and executives.

• Manage complex calendars, schedule meetings, and coordinate domestic and international travel.

• Prepare high-quality reports and documents with accuracy and professionalism.

• Anticipate the needs of executives and proactively offer support.

• Prioritize and manage incoming requests and communications.

• Handle confidential and sensitive information with the utmost discretion.

• Track project deadlines and ensure timely follow-ups on action items.

• Support internal team communications and help coordinate company events.

• Perform general administrative duties such as filing, document organization, and reporting.

• Take ownership of special projects and ensure successful execution.

• Proven experience in an administrative or executive assistant role supporting senior leadership.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

• Strong verbal and written communication skills.

• Excellent organizational and multitasking abilities.

• Skilled in taking accurate notes and preparing meeting summaries.

• Flexible, dependable, and able to adapt in a fast-paced environment.

• Collaborative team player with a proactive, solutions-oriented mindset.

• Health, dental, and vision insurance

• 401(k) with 25% company match

• Paid time off and holidays