State of California
Overview
Salary: $4,030.00 - $6,488.00 per month. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Final Filing Date: 10/8/2025 Application Methods: Electronic (CalCareer Account) or By Mail or Drop-off Position Summary
The Office of Transactions Services (OTS) seeks hard-working, resourceful, enthusiastic individuals to join a fast-paced environment and deliver quality customer service. The Personnel Specialist (PS) ensures payroll, personnel, benefit, and leave transactions are documented, reviewed, and completed in compliance with applicable laws, rules, and policies, while meeting deadlines. Under supervision at entry level and general supervision at journey/advanced levels, the PS applies state laws, departmental rules, regulations, and bargaining unit provisions related to payroll and personnel transactions. The PS processes appointments, separations, payroll, and benefits for Caltrans employees and related transactions. All duties require effective communication and excellent customer service with internal staff, employees, and control agencies. Note:
This description reflects the information provided and does not create a contract. Working Conditions
Position located at 1727 30th Street, Sacramento 95816. This is a Limited Term position which may be extended to 24 months or become permanent. The position may be eligible for telework at the department’s discretion. In-person attendance may be required based on operational needs. Selected candidate may be required to report to the headquartered location as needed. Business travel may be required and reimbursement depends on location and applicable regulations. All commute expenses are the responsibility of the employee. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements
You will find the Minimum Requirements in the Class Specification. Personnel Specialist Salary ranges: $4,030.00 - $6,488.00 (various steps). New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Caltrans Vision: A thriving and connected California. The Caltrans workforce is diverse and contributes to organizational success. Qualifications and SOQ
Statement of Qualifications (SOQ) is required. Include a description of how your education, training, experience, and skills meet the criteria in the duty statement. No more than one page, single-spaced, 12-point font, one-inch margins. Resumes and cover letters will not substitute for the SOQ. Failure to include the SOQ may result in disqualification for interview. Describe your relevant skill or experience related to Personnel Specialist duties. Describe your ability to manage work assignments in a fast-paced environment while meeting deadlines. Possession of Minimum Qualifications will be verified prior to interview. If basing eligibility on education, include unofficial transcripts or diploma for verification. Foreign transcripts/degrees require a U.S. equivalency evaluation. See approved evaluation agencies. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date. Applications may be submitted electronically via CalCareer or by hard copy as detailed below. Electronic submission through CalCareers.ca.gov is preferred. Hard copy submissions: Mailing address and drop-off information available in the original posting. Final Filing Date: 10/8/2025 Who May Apply: Individuals in the classification, eligible for lateral transfer or reinstatement, LEAP eligibility, or SROA/Surplus eligibility. SROA/Surplus candidates are given priority. Other eligibility may be considered if no SROA/Surplus applicants apply. Reasonable accommodations for the hiring process may be requested. Contact the EEO office or Human Resources for details. Desirable Qualifications
Experience in a fast-paced environment with ability to organize and prioritize workload Self-motivated to ensure payroll and personnel transactions are completed accurately and timely HR and/or timekeeping experience Knowledge of State and Federal laws, rules, policies, procedures, and collective bargaining contracts Microsoft Office Suite (Outlook, Word, Excel, Access) Ability to work independently and in a team; strong customer service Ability to handle pressure and manage multiple tasks with precision; attention to detail Contact Information
Human Resources Contact: Karlee Wootan, (279) 234-2438, karlee.wootan@dot.ca.gov For reasonable accommodations or Equal Employment Opportunity questions, contact the Department’s EEO Office or the interview scheduler. California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). Additional Notices
Electronic applications through CalCareers are highly recommended. If submitting a hard copy, include the STD 678 form and any required documents. Include JC-493438 and PARF# 22-6-136 on the STD 678 form where applicable. Do not include the Equal Employment Opportunity questionnaire with the STD 678.
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Salary: $4,030.00 - $6,488.00 per month. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Final Filing Date: 10/8/2025 Application Methods: Electronic (CalCareer Account) or By Mail or Drop-off Position Summary
The Office of Transactions Services (OTS) seeks hard-working, resourceful, enthusiastic individuals to join a fast-paced environment and deliver quality customer service. The Personnel Specialist (PS) ensures payroll, personnel, benefit, and leave transactions are documented, reviewed, and completed in compliance with applicable laws, rules, and policies, while meeting deadlines. Under supervision at entry level and general supervision at journey/advanced levels, the PS applies state laws, departmental rules, regulations, and bargaining unit provisions related to payroll and personnel transactions. The PS processes appointments, separations, payroll, and benefits for Caltrans employees and related transactions. All duties require effective communication and excellent customer service with internal staff, employees, and control agencies. Note:
This description reflects the information provided and does not create a contract. Working Conditions
Position located at 1727 30th Street, Sacramento 95816. This is a Limited Term position which may be extended to 24 months or become permanent. The position may be eligible for telework at the department’s discretion. In-person attendance may be required based on operational needs. Selected candidate may be required to report to the headquartered location as needed. Business travel may be required and reimbursement depends on location and applicable regulations. All commute expenses are the responsibility of the employee. New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Minimum Requirements
You will find the Minimum Requirements in the Class Specification. Personnel Specialist Salary ranges: $4,030.00 - $6,488.00 (various steps). New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Caltrans Vision: A thriving and connected California. The Caltrans workforce is diverse and contributes to organizational success. Qualifications and SOQ
Statement of Qualifications (SOQ) is required. Include a description of how your education, training, experience, and skills meet the criteria in the duty statement. No more than one page, single-spaced, 12-point font, one-inch margins. Resumes and cover letters will not substitute for the SOQ. Failure to include the SOQ may result in disqualification for interview. Describe your relevant skill or experience related to Personnel Specialist duties. Describe your ability to manage work assignments in a fast-paced environment while meeting deadlines. Possession of Minimum Qualifications will be verified prior to interview. If basing eligibility on education, include unofficial transcripts or diploma for verification. Foreign transcripts/degrees require a U.S. equivalency evaluation. See approved evaluation agencies. Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date. Applications may be submitted electronically via CalCareer or by hard copy as detailed below. Electronic submission through CalCareers.ca.gov is preferred. Hard copy submissions: Mailing address and drop-off information available in the original posting. Final Filing Date: 10/8/2025 Who May Apply: Individuals in the classification, eligible for lateral transfer or reinstatement, LEAP eligibility, or SROA/Surplus eligibility. SROA/Surplus candidates are given priority. Other eligibility may be considered if no SROA/Surplus applicants apply. Reasonable accommodations for the hiring process may be requested. Contact the EEO office or Human Resources for details. Desirable Qualifications
Experience in a fast-paced environment with ability to organize and prioritize workload Self-motivated to ensure payroll and personnel transactions are completed accurately and timely HR and/or timekeeping experience Knowledge of State and Federal laws, rules, policies, procedures, and collective bargaining contracts Microsoft Office Suite (Outlook, Word, Excel, Access) Ability to work independently and in a team; strong customer service Ability to handle pressure and manage multiple tasks with precision; attention to detail Contact Information
Human Resources Contact: Karlee Wootan, (279) 234-2438, karlee.wootan@dot.ca.gov For reasonable accommodations or Equal Employment Opportunity questions, contact the Department’s EEO Office or the interview scheduler. California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice). Additional Notices
Electronic applications through CalCareers are highly recommended. If submitting a hard copy, include the STD 678 form and any required documents. Include JC-493438 and PARF# 22-6-136 on the STD 678 form where applicable. Do not include the Equal Employment Opportunity questionnaire with the STD 678.
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