BDC Brands
Black Diamond Coatings, Inc. (BDC Brands) is a veteran- and family-owned business dedicated to manufacturing premium, environmentally friendly home improvement products. Our DOMINATOR®, AQUA-X®, and OBSESS® brands are proudly made in the USA and distributed through major retailers such as Amazon, Walmart, Lowe's, and The Home Depot. We are driven by innovation and committed to delivering exceptional customer experiences while fostering a safe, fun, and high-performance culture. Learn more at www.bdcbrands.com.
The
Office Manager
plays a critical, hands-on role ensuring that the daily financial and administrative operations of BDC run smoothly. This position is primarily responsible for
matching and processing vendor invoices ,
entering customer invoices , and
coordinating office operations
to support cross-functional efficiency.
The ideal candidate is detail-oriented, organized, and proactive - someone who enjoys solving problems, improving systems, and keeping both people and processes aligned. This role also serves as
backup for HR operations
to ensure smooth communication and administrative flow between departments.
Key Responsibilities
Accounting & Bookkeeping Match, code, and process vendor invoices with purchase orders and receipts for timely payment. Enter and send customer invoices when not automated. Reconcile vendor statements and resolve discrepancies. Maintain organized financial documentation for audits and reporting. Coordinate with Purchasing and Supply Chain teams to verify invoice coding and receipt accuracy. Partner with external accountants for sales tax and general ledger reconciliations. Identify opportunities to improve A/P workflow and ERP accuracy. Office & Administrative Management
Serve as the main point of contact for office operations and visitors. Manage relationships with service providers (building maintenance, IT, insurance, etc.). Maintain office supplies, organize files, and ensure the office runs efficiently. Support other departments with administrative projects, document preparation, and scheduling. Maintain a clean, organized, and professional office environment reflective of BDC's culture. Human Resources & Payroll Support (Backup Role)
Assist the HR Operations Manager with administrative HR tasks when needed. Provide payroll coordination support and ensure employee data accuracy. Help with onboarding logistics (e.g., forms, systems access, first-day setup). Support HR communications and employee engagement initiatives as requested. Qualifications
4+ years of experience in bookkeeping, accounting, or office management. Strong QuickBooks proficiency (QuickBooks Online certification preferred). Proven experience with accounts payable, receivable, and reconciliations. Proficiency in Microsoft Excel and Office Suite. Excellent organizational, follow-through, and communication skills. Ability to manage multiple priorities and meet deadlines independently. Experience in a small business or manufacturing environment preferred. High level of integrity, discretion, and accountability. BDC Core Values Fit
We are looking for someone who:
Delivers an
exceptional customer experience
internally and externally. Demonstrates
excellence, tenacity, and a competitive spirit
in daily work. Is
resourceful , embraces change, and finds ways to improve. Communicates with
honesty, integrity, and respect. Works with
humility and teamwork , contributing to a
safe and fun
workplace culture. Physical Requirements
Prolonged periods of sitting and working at a computer. Occasional standing, bending, or reaching in office or warehouse areas. Ability to lift up to 20 pounds as needed. Compensation & Benefits
Salary based on experience Retirement plan with company match Generous PTO and holidays Health, dental, vision, and life insurance Monday - Friday, 7:30 am - 4:00 pm schedule
The
Office Manager
plays a critical, hands-on role ensuring that the daily financial and administrative operations of BDC run smoothly. This position is primarily responsible for
matching and processing vendor invoices ,
entering customer invoices , and
coordinating office operations
to support cross-functional efficiency.
The ideal candidate is detail-oriented, organized, and proactive - someone who enjoys solving problems, improving systems, and keeping both people and processes aligned. This role also serves as
backup for HR operations
to ensure smooth communication and administrative flow between departments.
Key Responsibilities
Accounting & Bookkeeping Match, code, and process vendor invoices with purchase orders and receipts for timely payment. Enter and send customer invoices when not automated. Reconcile vendor statements and resolve discrepancies. Maintain organized financial documentation for audits and reporting. Coordinate with Purchasing and Supply Chain teams to verify invoice coding and receipt accuracy. Partner with external accountants for sales tax and general ledger reconciliations. Identify opportunities to improve A/P workflow and ERP accuracy. Office & Administrative Management
Serve as the main point of contact for office operations and visitors. Manage relationships with service providers (building maintenance, IT, insurance, etc.). Maintain office supplies, organize files, and ensure the office runs efficiently. Support other departments with administrative projects, document preparation, and scheduling. Maintain a clean, organized, and professional office environment reflective of BDC's culture. Human Resources & Payroll Support (Backup Role)
Assist the HR Operations Manager with administrative HR tasks when needed. Provide payroll coordination support and ensure employee data accuracy. Help with onboarding logistics (e.g., forms, systems access, first-day setup). Support HR communications and employee engagement initiatives as requested. Qualifications
4+ years of experience in bookkeeping, accounting, or office management. Strong QuickBooks proficiency (QuickBooks Online certification preferred). Proven experience with accounts payable, receivable, and reconciliations. Proficiency in Microsoft Excel and Office Suite. Excellent organizational, follow-through, and communication skills. Ability to manage multiple priorities and meet deadlines independently. Experience in a small business or manufacturing environment preferred. High level of integrity, discretion, and accountability. BDC Core Values Fit
We are looking for someone who:
Delivers an
exceptional customer experience
internally and externally. Demonstrates
excellence, tenacity, and a competitive spirit
in daily work. Is
resourceful , embraces change, and finds ways to improve. Communicates with
honesty, integrity, and respect. Works with
humility and teamwork , contributing to a
safe and fun
workplace culture. Physical Requirements
Prolonged periods of sitting and working at a computer. Occasional standing, bending, or reaching in office or warehouse areas. Ability to lift up to 20 pounds as needed. Compensation & Benefits
Salary based on experience Retirement plan with company match Generous PTO and holidays Health, dental, vision, and life insurance Monday - Friday, 7:30 am - 4:00 pm schedule