Society Staffing
Executive Personal Assistant
Division : Family Office
Req ID : R4152330101
Location : New York, NY 10011
Salary : $120,000 – $140,000
Schedule : Monday – Friday, with flexibility to work weekends as needed for special events
Benefits : Health insurance, paid vacation, sick days, and performance-based bonus
Position Overview A private family based in Chelsea, New York is seeking a highly professional, poised, and detail-oriented Executive Personal Assistant to provide seamless support to one of its principals. The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of personal, household, and administrative tasks.
The ideal candidate is proactive, resourceful, and capable of anticipating needs in a fast-paced, dynamic environment. This position requires absolute confidentiality, strong communication, and hands‑on problem‑solving skills.
Only candidates with direct Personal Assistant experience will be considered. Candidates must be based in New York City.
Key Responsibilities
Oversee the daily operations of the principal's residences and artist studios, ensuring all spaces run smoothly and efficiently
Manage studio needs, including scheduling cleaning services, maintaining paint and frame inventories, and sourcing materials
Liaise with household staff, the family office, vendors, and service providers to ensure effective communication and coordination across locations
Maintain household and office inventories; oversee procurement of supplies and luxury items
Coordinate complex and dynamic schedules for multiple family members, including appointments, meetings, and social engagements
Arrange detailed domestic and international travel, including flights, accommodations, ground transportation, and itineraries
Manage travel documentation such as passports, visas, and other requirements in collaboration with the family office
Assist with personalized gifting, luxury procurement, and special requests
Coordinate and manage medical appointments and overall calendar scheduling
Support special events, family gatherings, and celebrations alongside the family office
Requirements
Minimum 5 years of experience in a similar role within a private family office or corporate environment
A bachelor's degree from a top University is preferred
Exceptional organizational, multitasking, and problem‑solving skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and project management tools
Highly professional, polished, and discreet
Proven ability to work independently and anticipate needs
Excellent attention to detail and ability to perform under pressure
Valid U.S. work authorization required
Valid driver's license preferred
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231
www.societystaffing.com
#J-18808-Ljbffr
Division : Family Office
Req ID : R4152330101
Location : New York, NY 10011
Salary : $120,000 – $140,000
Schedule : Monday – Friday, with flexibility to work weekends as needed for special events
Benefits : Health insurance, paid vacation, sick days, and performance-based bonus
Position Overview A private family based in Chelsea, New York is seeking a highly professional, poised, and detail-oriented Executive Personal Assistant to provide seamless support to one of its principals. The role requires exceptional organizational skills, discretion, and the ability to manage a wide range of personal, household, and administrative tasks.
The ideal candidate is proactive, resourceful, and capable of anticipating needs in a fast-paced, dynamic environment. This position requires absolute confidentiality, strong communication, and hands‑on problem‑solving skills.
Only candidates with direct Personal Assistant experience will be considered. Candidates must be based in New York City.
Key Responsibilities
Oversee the daily operations of the principal's residences and artist studios, ensuring all spaces run smoothly and efficiently
Manage studio needs, including scheduling cleaning services, maintaining paint and frame inventories, and sourcing materials
Liaise with household staff, the family office, vendors, and service providers to ensure effective communication and coordination across locations
Maintain household and office inventories; oversee procurement of supplies and luxury items
Coordinate complex and dynamic schedules for multiple family members, including appointments, meetings, and social engagements
Arrange detailed domestic and international travel, including flights, accommodations, ground transportation, and itineraries
Manage travel documentation such as passports, visas, and other requirements in collaboration with the family office
Assist with personalized gifting, luxury procurement, and special requests
Coordinate and manage medical appointments and overall calendar scheduling
Support special events, family gatherings, and celebrations alongside the family office
Requirements
Minimum 5 years of experience in a similar role within a private family office or corporate environment
A bachelor's degree from a top University is preferred
Exceptional organizational, multitasking, and problem‑solving skills
Strong written and verbal communication abilities
Proficiency in Microsoft Office Suite and project management tools
Highly professional, polished, and discreet
Proven ability to work independently and anticipate needs
Excellent attention to detail and ability to perform under pressure
Valid U.S. work authorization required
Valid driver's license preferred
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
Agency DCA License #2008231
www.societystaffing.com
#J-18808-Ljbffr