Administrative Assistant Job at Computer Consultants International in Indiana

Expires on November 21, 2025

Location: Indiana/Onsite
Employment Type: Full-time

About the Role

We are seeking a detail-oriented Administrative Assistant with experience in financial or auditing settings. This role provides vital administrative and analytical support to the Rate Setting and Audit teams, including research, documentation management, and cost report preparation.

Key Responsibilities

• Provide administrative support to financial and audit teams for rate-setting and cost-reporting activities.
• Conduct research and analysis on rates, grants, and other financial data using Microsoft Excel.
• Assist with rate setting using a cost reporting method.
• Maintain and update files within iRate and KidTracks for tracking and reporting.
• Create and organize both hard (physical) and soft (digital) folders for cost reports:
  • Hard/Physical Folders include:
    • Cost Report, Cost per Day, Personnel, and Desk Audit Analysis
    • Financial documents
    • Licenses
    • Vendor Cost per Day and Personnel Analysis (if applicable)
    • Pertinent email correspondence from providers, directors, and licensing departments
  • Soft/Digital Folders (stored on the Rate Setting server) include all hard folder information plus additional supporting documentation related to the cost report.
• Act as the first point of contact when a cost report is submitted to DCS, ensuring all required documents are properly managed and organized.
• Gather cost report information for the Auditor and ensure all components are complete.
• During folder creation, ensure that the original cost report, licenses, and financial documents are attached in the Attachment Tab on iRate.
• Verify Rate Adjustments with guidance from the supervisor to determine the appropriate adjustment for the reporting year.
• Research whether the cost report should be a Budgeted Report, documenting findings for the Auditor via written checklist or supporting documentation.
• Confirm that, when financial information is available, the correct Tier is listed for each cost report.

Qualifications

• High School Diploma or equivalent (Associate degree preferred).
• Prior experience as an Administrative Assistant in a financial or auditing environment.
• Proficiency in Microsoft Excel for data organization, analysis, and reporting.
• Strong organizational skills and attention to detail.
• Excellent written and oral communication skills.
• Experience researching grant information and financial data.
• Familiarity with iRate and KidTracks preferred.

Why Join Us

• Opportunity to support critical financial and community initiatives.
• Collaborative and professional team environment.
• Room for growth and continued skill development.

How to Apply

Submit your resume and a brief cover letter highlighting your relevant experience to michaelf@cci-worldwide.com