HR Administrator Job at Motive Companies in Long Beach

Overview

This entry-level role is ideal for individuals looking to gain hands-on experience in a professional office environment. The Administrative Assistant will play a crucial role in maintaining efficient internal operations, onboarding support, scheduling coordination, and assisting with data entry tasks related to timekeeping and payroll.

Responsibilities

• Provide administrative support including document preparation, filing, digital recordkeeping, and calendar coordination.
• Assist in setting up interviews and internal communications as needed.
• Onboard new hires and support overall onboarding processes.
• Coordinate calendars and scheduling to support team efficiency.
• Transcribe employee timecards and payroll data into SmartSearch ATS and Excel-based tracking systems.
• Process client-submitted timecards and ensure accurate data entry, including prevailing wage considerations where applicable.

Qualifications & Skills

• Exceptional attention to detail and accuracy in data entry.
• Professional communication skills—verbal and written.
• Proficiency in Word, Excel, Outlook, and PowerPoint; strong general computer skills.
• Eagerness to learn and a collaborative spirit.

Preferred Experience (Not Required)

• Previous office, administrative, or clerical experience.
• Familiarity with timekeeping/payroll platforms like ADP.
• Familiarity with applicant tracking systems and HR-related environments (e.g., workforce development).

Compensation

$25 per hour