EfficientAide is hiring: Executive Assistant in New York

**Please note: This position is not with EfficientAide. It is a full-time, in-person opportunity with one of our clients located in New York, NY. The client's identity will remain confidential until the second interview stage.

Description

About the Company

We are a fast-growing venture capital firm focused on backing businesses that generate real cash flow, while positioning in high-growth sectors such as AI, Digital Infrastructure, Health Tech, Blockchain, and Clean Tech. We invest and build ventures with strong operating discipline, creative deal structures, and long-term, sustainable value in mind.

We aim to work with visionary founders solving real-world problems. Our dual background in engineering and finance allows us to deeply understand the technologies we engage with, while structuring deals with protections that balance risk and reward.

Culture & Team

• Drive, Curiosity & Resourcefulness. We build our tight-knit team with people who have an insatiable drive for excellence, who see unknowns as opportunities to learn, and who are resourceful in finding solutions to every problem.

• Meaningful Work. Employees often cite that the work is extremely interesting and meaningful; there is regular training, events, and bonding exercises to foster strong internal relationships.

• Collaborative, High-Performing Leadership. The leadership combines engineering, financial, and operational backgrounds. They expect high performance and integrity and support the team with technical, strategic, and domain expertise.

• Learning & Growth. Because of the range of high-growth sectors involved, there is exposure to cutting-edge technologies, deal structuring, operational scaling, and cross-functional collaboration. Team members are encouraged to stretch, learn, and grow.

About the Role

We're looking for a proactive, emotionally intelligent, and tech-savvy Executive Assistant. You'll act as a strategic partner to the executives you support: managing calendars, communications, and priorities to ensure their time is optimized and their goals are met.

You will be the go-to person for making their day run smoothly, anticipating their needs, and helping drive clarity and momentum across the company. If you thrive in fast-moving environments, love problem-solving, and bring both poise and warmth to your work, we'd love to hear from you.

Key Responsibilities

• Anticipate, Prioritize, Execute: Manage executive calendars, prepare for meetings, coordinate logistics, and triage communications.

• Inbox & Scheduling Management: Stay several steps ahead in managing time, information, and priorities across dynamic schedules and time zones.

• Read the Room: Detect interpersonal dynamics and tensions, and navigate them with diplomacy.

• Strategic Backbone: Serve as a trusted, grounded presence and operational anchor to senior leaders.

• Gatekeeping with Grace: Tactfully manage communication flow and access to executives while maintaining a human-centered approach.

• Presence & Professionalism: Represent the executive office with polish in both internal and external interactions.

• Drive Projects Forward: Track deadlines, support cross-functional efforts, and follow through without needing reminders.

• Write with Clarity: Draft, edit, and review professional communications that are clear, thoughtful, and well-structured.

• Style & Precision: Present documents and interactions with attention to detail and a sense of quality that reflects the executive office.

What You Bring

• High emotional intelligence and the ability to manage interpersonal dynamics tactfully.

• Proactive, tech-savvy, and self-directed: you take initiative and learn quickly.

• Exceptional communication skills across mediums and settings.

• Experience supporting senior leaders, ideally in a tech or fast-paced international environment.

• Strong discretion and reliability in handling confidential and time-sensitive information.

• Poised under pressure: calm, organized, and unflappable when it matters most.

• Personable and professional, with a sense of humor and a high standard of excellence.

Why This Role

• Work alongside top leadership in a global, high-growth investment and technology ecosystem.

• Build influence and impact by shaping how priorities are executed at the highest level.

• Contribute to meaningful work that helps scale transformative companies across emerging industries.

Compensation & Benefits

• $95,000 - $105,000 (based on experience)

• Up to 10% bonus potential

• Medical, dental, and vision insurance

• Paid vacation and sick leave

Confidential employer. Serious candidates only.

If you're ready to bring structure, clarity, and calm to a dynamic executive team, we'd love to connect.

Salary

$95,000 - $105,000 per year