Job Description
We are seeking a highly skilled and self-directed Accounting Associate to oversee the firm’s day-to-day accounting and financial operations. The Bookkeeper will ensure the accuracy, compliance, and integrity of the company’s financial records and play a key advisory role in maintaining internal controls, supporting financial planning, and streamlining accounting procedures.
This position involves the exercise of discretion and independent judgment in evaluating accounting processes, recommending improvements, ensuring compliance with regulatory and internal policies, and providing management with accurate and timely financial insights. The ideal candidate will be detail-oriented, proactive, and eager to grow within the financial services sector.
Key Responsibilities- Oversee and maintain the firm’s accounting systems (QuickBooks), ensuring the integrity and accuracy of all financial data.
- Manage accounts payable and receivable cycles, establishing and enforcing appropriate approval and documentation procedures.
- Reconcile and analyze bank, credit card, and investment accounts, investigating and resolving discrepancies independently.
- Prepare and review monthly, quarterly, and annual financial statements and management reports for the leadership team.
- Develop, document, and enhance internal accounting controls and workflows to ensure compliance with GAAP and regulatory requirements.
- Coordinate with external accountants and auditors to ensure timely completion of financial reviews, tax filings, and audit requests.
- Responsible for data entry and maintenance of financial records and documentation in accordance with established retention and confidentiality standards.
- Participate in process improvement projects, recommending and implementing best practices for accounting efficiency and compliance.
- Exercise independent judgment in resolving accounting discrepancies, managing sensitive financial data, and advising leadership on financial practices.
- Education: Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent work experience).
- Experience: 1–3 years of bookkeeping or accounting data entry experience.
- 1–3 years of experience working with QuickBooks (desktop).
- Strong attention to detail, accuracy, and confidentiality.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
- Ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Strong communication skills in English and Spanish (written and verbal).
- Eagerness to learn the wealth management industry.
- Strong problem-solving and analytical abilities.
- High degree of integrity and reliability.
- Team player with a positive, proactive attitude.
Full-time Exempt position
Office-based role with potential for limited remote work as approved.
We are an Equal Employment Opportunity Employer.