Energy Jobline ZR
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We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.
Job Description
A New York City-based healthcare benefits management company specializing in fertility and family-building benefits is seeking a detail-oriented and proactive Temporary Office Operations Coordinator to manage day-to-day office operations. This role will ensure a seamless experience for employees and visitors, managing vendor relationships, office services, and aspects of new hire onboarding.
About the Opportunity:
Start Date:
ASAP
Schedule:
Monday to Friday
Hours:
8am to 5pm
Setting:
Onsite
Responsibilities:
Oversee relationships with multiple office vendors, including pantry, supplies, equipment, cleaning, and maintenance services
Manage staff snacks, executive lunches, catered meals, and other office hospitality needs.
Serve as the primary liaison with building management, addressing facilities issues, security, and access requests.
Support aspects of new hire onboarding and terminations, including desk setup, equipment coordination, office and packing of personal items upon termination.
Draft and send internal office communications as needed (e.g., service updates, office announcements).
Monitor and maintain inventory of office supplies, ensuring timely ordering and restocking.
Manage the building visitor and remote employee registrations.
Coordinate access cards with building management and IT department.
Receive and distribute all in-coming mail and packages
Managing monthly expense reports via Concur with accuracy and in a timely manner.
Qualifications:
5+ years of experience in Office Management, Facilities Coordination, and/or Operations
High School Diploma / GED
Working knowledge of Google Workspace
Familiarity with Procurement platforms
Micorosft Office proficient
Solid problem solving and time management skills
Great interpersonal skills
Excellent communication skills (written and verbal)
Strong attention to detail
Highly organized
Ability to work independently while maintaining a service-oriented mindset
Desired Skills:
Associate's and/or Bachelor's Degree
Bilingual (English and Spanish)
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.
We focus on the Oil & Gas, Renewables, Engineering, Power, and Nuclear markets as well as emerging technologies in EV, Battery, and Fusion. We are committed to ensuring that we offer the most exciting career opportunities from around the world for our jobseekers.
Job Description
A New York City-based healthcare benefits management company specializing in fertility and family-building benefits is seeking a detail-oriented and proactive Temporary Office Operations Coordinator to manage day-to-day office operations. This role will ensure a seamless experience for employees and visitors, managing vendor relationships, office services, and aspects of new hire onboarding.
About the Opportunity:
Start Date:
ASAP
Schedule:
Monday to Friday
Hours:
8am to 5pm
Setting:
Onsite
Responsibilities:
Oversee relationships with multiple office vendors, including pantry, supplies, equipment, cleaning, and maintenance services
Manage staff snacks, executive lunches, catered meals, and other office hospitality needs.
Serve as the primary liaison with building management, addressing facilities issues, security, and access requests.
Support aspects of new hire onboarding and terminations, including desk setup, equipment coordination, office and packing of personal items upon termination.
Draft and send internal office communications as needed (e.g., service updates, office announcements).
Monitor and maintain inventory of office supplies, ensuring timely ordering and restocking.
Manage the building visitor and remote employee registrations.
Coordinate access cards with building management and IT department.
Receive and distribute all in-coming mail and packages
Managing monthly expense reports via Concur with accuracy and in a timely manner.
Qualifications:
5+ years of experience in Office Management, Facilities Coordination, and/or Operations
High School Diploma / GED
Working knowledge of Google Workspace
Familiarity with Procurement platforms
Micorosft Office proficient
Solid problem solving and time management skills
Great interpersonal skills
Excellent communication skills (written and verbal)
Strong attention to detail
Highly organized
Ability to work independently while maintaining a service-oriented mindset
Desired Skills:
Associate's and/or Bachelor's Degree
Bilingual (English and Spanish)
If you are interested in applying for this job please press the Apply Button and follow the application process. Energy Jobline wishes you the very best of luck in your next career move.