Tufts Medicine
**Title:** Executive Assistant I**Hours:** 40 hours per week - M-F from 8-4:30 or 8:30-5**Location:** 100% onsite at Tufts Medical Center - Boston, MAThis position will provide administrative support for research projects, including tracking milestones, coordinating communications, and organizing research-related meetings**Job Profile Summary** This role focuses on providing administrative and business support to the organization in order to achieve operational goals.
In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment.
A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs.
The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education.
An entry level role that applies broad theoretical job knowledge typically obtained through advanced education.
May require the following proficiency:
work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation.
Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities.
Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.**Job Description** **Minimum Qualifications:**1High School Diploma **AND** Six (6) years of administrative experience.. Bachelor's Degree **AND** Two (2) years of administrative experience **OR**;Associate's Degree **AND** Four (4) years of administrative experience **OR**;**Duties and Responsibilities:** The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list.
Other duties and responsibilities may be assigned.15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.17. Uses standard and internet/information research skills.23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.**Physical Requirements:** 5. Requires ability to see computer screen and reports.**Skills & Abilities:** 1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols. 2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English. 3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint. 4. Ability to write and spell in English to ensure accurate message taking.
5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.6. Ability to work under pressure and changing deadlines and the adaptability to change required. 7. Ability to visualize the big picture independently with minimal supervision and direction. 8. Excellent proofreading skills. 10. Working knowledge of office equipment, such as printers and fax machines.
11. Highly resourceful team player who can effectively work with staff and senior level managers.
Tufts Medicine is a leading integrated health system bringing together the best of academic and community health care to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Healthcare, an expansive home care network and a large clinically integrated physician network, Tufts Medicine has more than 15,000 dedicated employees and caregivers. The health system came together in 2014 to leverage the experience of its member organizations and integrate their missions to together transform the ways that consumers engage with and experience their care. #J-18808-Ljbffr
In addition, this role focuses on performing the following General Administration duties: Produces documents, collects, records, sorts and files information, handles mail, prepares routine reports, makes travel arrangements, arranges appointments, responds to inquiries, data entry, and operates office equipment.
A professional individual contributor role that may direct the work of other lower level professionals or manage processes and programs.
The majority of time is spent overseeing the design, implementation or delivery of processes, programs and policies using specialized knowledge and skills typically acquired through advanced education.
An entry level role that applies broad theoretical job knowledge typically obtained through advanced education.
May require the following proficiency:
work is closely supervised, problems faced are not typically difficult or complex, and explains facts, policies and practices related to job area.This position performs duties requiring expert level administrative support and project management skills to assist a leader of a major corporate function, where assignments involve work of a confidential, complex nature and involve handling information of strategic importance. Assists executive by relieving them of complex details and advanced administrative duties. High-level contacts require the use of considerable discretion, judgment, tact, and diplomacy. Provides day to day scheduling, meeting coordination and project implementation.
Serves as a liaison to board level volunteers, physician and executive leaders in support of departmental activities.
Serves a principal role in the scheduling and coordination of agendas, projects, and schedules.**Job Description** **Minimum Qualifications:**1High School Diploma **AND** Six (6) years of administrative experience.. Bachelor's Degree **AND** Two (2) years of administrative experience **OR**;Associate's Degree **AND** Four (4) years of administrative experience **OR**;**Duties and Responsibilities:** The duties and responsibilities listed below are intended to describe the general nature of work and are not intended to be an all-inclusive list.
Other duties and responsibilities may be assigned.15. Independently performs assigned portions of highly sensitive projects, determining sources and method of obtaining information, data requirements for assigned information, as well as analytical techniques. Prepares reports and recommendations for action by superior.17. Uses standard and internet/information research skills.23. Performs miscellaneous clerical duties: collate, sort, fax, file, distribute, and retrieve documents and mail. Records and relays phone messages.25. Ensures compliance with health and safety requirements and with regulatory agencies such as DPH, etc.**Physical Requirements:** 5. Requires ability to see computer screen and reports.**Skills & Abilities:** 1. Ability to manage multiple, simultaneous tasks and prioritize according to established criteria and protocols. 2. Good organizational and communication skills, both verbal (in-person and with telephone phone) and written in English. 3. Good computer skills using Microsoft office including Outlook, Excel, and PowerPoint. 4. Ability to write and spell in English to ensure accurate message taking.
5. Excellent interpersonal skills are required and changing deadlines and the adaptability to change required.6. Ability to work under pressure and changing deadlines and the adaptability to change required. 7. Ability to visualize the big picture independently with minimal supervision and direction. 8. Excellent proofreading skills. 10. Working knowledge of office equipment, such as printers and fax machines.
11. Highly resourceful team player who can effectively work with staff and senior level managers.
Tufts Medicine is a leading integrated health system bringing together the best of academic and community health care to deliver exceptional, connected and accessible care experiences to consumers across Massachusetts. Comprised of Tufts Medical Center, Lowell General Hospital, MelroseWakefield Healthcare, an expansive home care network and a large clinically integrated physician network, Tufts Medicine has more than 15,000 dedicated employees and caregivers. The health system came together in 2014 to leverage the experience of its member organizations and integrate their missions to together transform the ways that consumers engage with and experience their care. #J-18808-Ljbffr