Opt For Healthy Living
College Academic Care Specialist (Administrative Analyst/Specialist, Exempt I)
Opt For Healthy Living, San Diego, California, United States, 92189
College Academic Care Specialist (Administrative Analyst/Specialist, Exempt I)
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Job no:
552564
Work type:
Staff
Location:
San Diego
Categories:
Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Position Summary San Diego State University’s College of Sciences is seeking a detail-oriented and collaborative
College Academic Care Specialist
to manage faculty processes, academic student employment, and shared services oversight. This position plays a central role in ensuring compliance, efficiency, and support across departments in alignment with CSU and SDSU policies.
Key Responsibilities
Coordinate with department chairs and the Associate Dean to ensure course scheduling aligns with instructional needs, faculty availability, and enrollment demands.
Oversee faculty employment processes, workload tracking, retention/tenure/promotion reviews, and personnel actions, ensuring policy compliance and coordination with college leadership.
Serve as liaison to central university offices; provide training and guidance to staff and leadership on academic personnel standards and procedures.
Supervise Academic Care staff, promote shared services culture, implement standardized procedures, and coordinate cross-training to enhance service delivery.
Manage hiring and onboarding of graduate assistants, ISAs, and TAs; track assignments, support classification compliance, and maintain employment documentation.
Maintain academic personnel data integrity, prepare analytical reports, and identify opportunities for process improvement through data-informed decision-making.
Why Join Us?
Make a meaningful impact on academic operations and faculty success
Engage in cross-campus collaboration and shared service innovation
Apply expertise in academic policy, data management, and process design
Be part of a dedicated team supporting teaching, research, and student success in the sciences
Position Information
Full-time (1.0 time-base), benefits eligible, permanent/probationary position.
Exempt under FLSA and not eligible for overtime compensation.
Standard SDSU work hours Monday – Friday, 8:00 a.m. to 4:30 p.m., subject to operational needs.
Eligible for telecommuting up to 1 day per week after a training period.
Department Summary The College of Sciences comprises eight academic departments and multiple joint doctoral programs, supporting over 260 full and part‑time faculty and 80 staff members. It houses research institutes and off‑campus sites, fostering interdisciplinary collaboration across science disciplines.
Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative field with a foundational understanding of public administration principles. A bachelor’s degree and/or equivalent training and administrative experience in higher education is preferred.
Key Qualifications
University/College or public agency experience is highly desirable.
Progressively responsible experience in academic personnel, faculty affairs, or higher education administration.
Knowledge of CSU and SDSU policies, procedures, and collective bargaining agreements related to faculty and academic student employment.
Experience managing academic personnel processes such as faculty recruitment, workload, RTP, evaluations, and sabbatical requests.
Strong collaboration and communication skills, with demonstrated ability to build relationships across departments and central divisions.
Proficiency with academic data management systems (PeopleSoft, Interfolio, OnBase, HRIS).
Experience developing and implementing standardized procedures or process improvements across multiple units.
High level of professionalism, discretion, and judgment when managing confidential information.
Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support well‑being and professional growth.
Compensation
Initial step placement will not exceed Step 8 ($6,069) for highly qualified candidates.
CSU Classification Salary Range: $5,274 – $7,684 per month (Step 1 – Step 20).
Future increases are subject to contract negotiations.
Full Benefits Package Includes
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to library, campus events, employee groups, and volunteer activities.
Equal Opportunity and Excellence in Education and Employment San Diego State University is committed to equal opportunity in education and employment. All programs and activities are open to all regardless of race, sex, color, ethnicity, or national origin. The university complies with Title VI, Title IX, the ADA, Section 504, and all applicable state and federal anti‑discrimination laws.
Supplemental Information Apply by October 30, 2025 to ensure full consideration.
Applications after this date will be reviewed as needed and the position will remain open until filled.
The person holding this position is a mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083.
Background checks are required; completion of a satisfactory criminal records check is necessary for employment.
SDSU is a smoke‑free campus.
Reasonable accommodations will be provided for qualified applicants with disabilities. Contact Sophia Faulk at srfaulk@sdsu.edu.
Advertised:
Oct 16 2025 Pacific Daylight Time
Applications close:
#J-18808-Ljbffr
Job no:
552564
Work type:
Staff
Location:
San Diego
Categories:
Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time
Position Summary San Diego State University’s College of Sciences is seeking a detail-oriented and collaborative
College Academic Care Specialist
to manage faculty processes, academic student employment, and shared services oversight. This position plays a central role in ensuring compliance, efficiency, and support across departments in alignment with CSU and SDSU policies.
Key Responsibilities
Coordinate with department chairs and the Associate Dean to ensure course scheduling aligns with instructional needs, faculty availability, and enrollment demands.
Oversee faculty employment processes, workload tracking, retention/tenure/promotion reviews, and personnel actions, ensuring policy compliance and coordination with college leadership.
Serve as liaison to central university offices; provide training and guidance to staff and leadership on academic personnel standards and procedures.
Supervise Academic Care staff, promote shared services culture, implement standardized procedures, and coordinate cross-training to enhance service delivery.
Manage hiring and onboarding of graduate assistants, ISAs, and TAs; track assignments, support classification compliance, and maintain employment documentation.
Maintain academic personnel data integrity, prepare analytical reports, and identify opportunities for process improvement through data-informed decision-making.
Why Join Us?
Make a meaningful impact on academic operations and faculty success
Engage in cross-campus collaboration and shared service innovation
Apply expertise in academic policy, data management, and process design
Be part of a dedicated team supporting teaching, research, and student success in the sciences
Position Information
Full-time (1.0 time-base), benefits eligible, permanent/probationary position.
Exempt under FLSA and not eligible for overtime compensation.
Standard SDSU work hours Monday – Friday, 8:00 a.m. to 4:30 p.m., subject to operational needs.
Eligible for telecommuting up to 1 day per week after a training period.
Department Summary The College of Sciences comprises eight academic departments and multiple joint doctoral programs, supporting over 260 full and part‑time faculty and 80 staff members. It houses research institutes and off‑campus sites, fostering interdisciplinary collaboration across science disciplines.
Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative field with a foundational understanding of public administration principles. A bachelor’s degree and/or equivalent training and administrative experience in higher education is preferred.
Key Qualifications
University/College or public agency experience is highly desirable.
Progressively responsible experience in academic personnel, faculty affairs, or higher education administration.
Knowledge of CSU and SDSU policies, procedures, and collective bargaining agreements related to faculty and academic student employment.
Experience managing academic personnel processes such as faculty recruitment, workload, RTP, evaluations, and sabbatical requests.
Strong collaboration and communication skills, with demonstrated ability to build relationships across departments and central divisions.
Proficiency with academic data management systems (PeopleSoft, Interfolio, OnBase, HRIS).
Experience developing and implementing standardized procedures or process improvements across multiple units.
High level of professionalism, discretion, and judgment when managing confidential information.
Compensation and Benefits San Diego State University offers competitive compensation and a comprehensive benefits package designed to support well‑being and professional growth.
Compensation
Initial step placement will not exceed Step 8 ($6,069) for highly qualified candidates.
CSU Classification Salary Range: $5,274 – $7,684 per month (Step 1 – Step 20).
Future increases are subject to contract negotiations.
Full Benefits Package Includes
Generous Time Off: 15 paid holidays, vacation, and sick leave.
Retirement: CalPERS pension plan with retiree healthcare.
Health Coverage: Medical, dental, and vision options at low or no cost.
Education Support: CSU tuition fee waiver for employees and eligible dependents.
Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
Campus & Community: Access to library, campus events, employee groups, and volunteer activities.
Equal Opportunity and Excellence in Education and Employment San Diego State University is committed to equal opportunity in education and employment. All programs and activities are open to all regardless of race, sex, color, ethnicity, or national origin. The university complies with Title VI, Title IX, the ADA, Section 504, and all applicable state and federal anti‑discrimination laws.
Supplemental Information Apply by October 30, 2025 to ensure full consideration.
Applications after this date will be reviewed as needed and the position will remain open until filled.
The person holding this position is a mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with CSU Executive Order 1083.
Background checks are required; completion of a satisfactory criminal records check is necessary for employment.
SDSU is a smoke‑free campus.
Reasonable accommodations will be provided for qualified applicants with disabilities. Contact Sophia Faulk at srfaulk@sdsu.edu.
Advertised:
Oct 16 2025 Pacific Daylight Time
Applications close:
#J-18808-Ljbffr