KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC
Administrator, Membership and Meetings
KENTUCKY SOCIETY OF ASSOCIATION EXECUTIVES INC, Olympia, Washington, United States
Responsible for the quality and consistency of information in the association’s management system (AMS), the data administrator is critical to operations at American Forest & Paper Association (AF&PA). They maintain accurate membership information and serve as the lead for online registration, creation, testing, usage and reporting for major meetings. They also support the planning and execution of virtual, hybrid and in-person major meetings, off-site committee meetings and special events.
The below description provides more detail on AF&PA, this important role and how you will impact the organization.
Working at AF&PA The American Forest & Paper Association (AF&PA) values diverse backgrounds and capabilities and invites all talented individuals to apply to be part of our team and support our culture and mission. We encourage the exchange of knowledge, innovative ideas and different perspectives to reach our goals and we support work/life balance.
Essential Job Functions Membership Data Management & Reporting
Maintain accurate membership records in the association management system (AMS) -- re:Members AMS (formerly Impexium).
Conduct regular data audits for consistency, accuracy, and completeness, identifying and correcting errors as needed.
Review and approve all database records created via the association’s website to ensure accuracy and proper setup.
Assist with review and testing during association’s database software updates.
Develop custom reports.
Conduct onboarding and staff training on the AMS.
Meeting Registration & Support
Assist with the planning, marketing and execution of AF&PA’s virtual, hybrid and in-person conferences, meetings and special events.
Program and test online registration for AF&PA’s major meetings, provide registration and accounting reports, review all registration data and resolve registration issues.
Assist with programming of event-related products, such as sponsorship.
Track, report and reconcile event revenue for annual conference
Create/update database lists for use in online registration, marketing and mailings.
Manage meeting-related print projects (badges, lanyards, etc.) with multiple outside vendors.
Execute other membership and meetings duties as assigned.
Compensation and Benefits The salary for this position is expected to be between $67,000-$72,000. This is a good-faith estimate based on market data for comparable positions and the current budgeted amount for this role. Factors to be considered when determining the salary of the selected candidate include relevant skills, experience and knowledge, and the alignment of these qualities with those of existing staff.
We offer a generous benefits package that currently includes:
Paid Vacation, Personal and Sick leave totaling 27-42 days per year (based on relevant experience), plus holidays and paid Parental Leave
Two Blue Cross Blue Shield medical plans for employees and their families
Generous 401(k) retirement plan with up to 9% employer contribution (after waiting period)
Free fitness center and pickleball courts at the DC office location
Plusdental, vision, life insurance, Flexible Spending Accounts, Health Savings Account...
Location We are located on 13th Street, NW between F and G, (directly above Metro Station). Our office is hybrid, which includes up to two days of remote work.
Equal Employment Opportunity AF&PA is an Equal Employment Opportunity Employer and welcomes all talented individuals regardless of race, color, national origin, religion, age, sex, disability, veteran status or other category protected by law.
Your Rights Applicants have rights under federal employment laws. Information may be found on the Department of Labor’s website (https://www.dol.gov ) as well as through these available notices: Know Your Rights ; Fair Labor Standards Act (FLSA) ; Family and Medical Leave Act (FMLA) ; and Employee Polygraph Protection Act (EPPA).
Qualifications If your knowledge, skills and abilities are transferrable and you think you’re a great candidate for AF&PA - please consider applying even if you do not meet all the criteria listed below.
Bachelor’s degree from a four-year college or university.
3-5 years of related experience, preferably in a trade association, training or equivalent combination of both required.
Experience with Microsoft Office Suite.
3+ years of experience with re:Members AMS (formerly Impexium) or similar association software platform or equivalent CRM platform
Exceptional organizational skills and attention to detail with the ability to work on multiple tasks in a fast-paced, changing environment.
Strong analytical skills and understanding of database design, process flows, scenario testing and data mining as well as excellent written and verbal communication.
Demonstrated ability to exercise good judgment and discretion with limited supervision
Ability to grasp new tasks quickly.
Ability to interact in a diplomatic manner with members and staff, as well as having a strong penchant for collaboration and teamwork.
Willingness and ability to assist in projects outside of job description.
Ability to work in-person in Washington, DC office at least 3 days per week.
#J-18808-Ljbffr
The below description provides more detail on AF&PA, this important role and how you will impact the organization.
Working at AF&PA The American Forest & Paper Association (AF&PA) values diverse backgrounds and capabilities and invites all talented individuals to apply to be part of our team and support our culture and mission. We encourage the exchange of knowledge, innovative ideas and different perspectives to reach our goals and we support work/life balance.
Essential Job Functions Membership Data Management & Reporting
Maintain accurate membership records in the association management system (AMS) -- re:Members AMS (formerly Impexium).
Conduct regular data audits for consistency, accuracy, and completeness, identifying and correcting errors as needed.
Review and approve all database records created via the association’s website to ensure accuracy and proper setup.
Assist with review and testing during association’s database software updates.
Develop custom reports.
Conduct onboarding and staff training on the AMS.
Meeting Registration & Support
Assist with the planning, marketing and execution of AF&PA’s virtual, hybrid and in-person conferences, meetings and special events.
Program and test online registration for AF&PA’s major meetings, provide registration and accounting reports, review all registration data and resolve registration issues.
Assist with programming of event-related products, such as sponsorship.
Track, report and reconcile event revenue for annual conference
Create/update database lists for use in online registration, marketing and mailings.
Manage meeting-related print projects (badges, lanyards, etc.) with multiple outside vendors.
Execute other membership and meetings duties as assigned.
Compensation and Benefits The salary for this position is expected to be between $67,000-$72,000. This is a good-faith estimate based on market data for comparable positions and the current budgeted amount for this role. Factors to be considered when determining the salary of the selected candidate include relevant skills, experience and knowledge, and the alignment of these qualities with those of existing staff.
We offer a generous benefits package that currently includes:
Paid Vacation, Personal and Sick leave totaling 27-42 days per year (based on relevant experience), plus holidays and paid Parental Leave
Two Blue Cross Blue Shield medical plans for employees and their families
Generous 401(k) retirement plan with up to 9% employer contribution (after waiting period)
Free fitness center and pickleball courts at the DC office location
Plusdental, vision, life insurance, Flexible Spending Accounts, Health Savings Account...
Location We are located on 13th Street, NW between F and G, (directly above Metro Station). Our office is hybrid, which includes up to two days of remote work.
Equal Employment Opportunity AF&PA is an Equal Employment Opportunity Employer and welcomes all talented individuals regardless of race, color, national origin, religion, age, sex, disability, veteran status or other category protected by law.
Your Rights Applicants have rights under federal employment laws. Information may be found on the Department of Labor’s website (https://www.dol.gov ) as well as through these available notices: Know Your Rights ; Fair Labor Standards Act (FLSA) ; Family and Medical Leave Act (FMLA) ; and Employee Polygraph Protection Act (EPPA).
Qualifications If your knowledge, skills and abilities are transferrable and you think you’re a great candidate for AF&PA - please consider applying even if you do not meet all the criteria listed below.
Bachelor’s degree from a four-year college or university.
3-5 years of related experience, preferably in a trade association, training or equivalent combination of both required.
Experience with Microsoft Office Suite.
3+ years of experience with re:Members AMS (formerly Impexium) or similar association software platform or equivalent CRM platform
Exceptional organizational skills and attention to detail with the ability to work on multiple tasks in a fast-paced, changing environment.
Strong analytical skills and understanding of database design, process flows, scenario testing and data mining as well as excellent written and verbal communication.
Demonstrated ability to exercise good judgment and discretion with limited supervision
Ability to grasp new tasks quickly.
Ability to interact in a diplomatic manner with members and staff, as well as having a strong penchant for collaboration and teamwork.
Willingness and ability to assist in projects outside of job description.
Ability to work in-person in Washington, DC office at least 3 days per week.
#J-18808-Ljbffr