Publicis Media
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Executive Assistant
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Publicis Media . Get AI-powered advice on this job and more exclusive features. Company Description Publicis Media harnesses the power of modern media through global agency brands Performics, Spark Foundry, Starcom, and Zenith. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40]), Publicis Media’s digital-first, data-driven global practices deliver client value and drive growth in a platform-powered world. It is present in more than sixty countries with over 23,000 employees worldwide. Overview The Executive Assistant will handle a wide range of administrative support needs for an Executive, engaging with diverse internal and external groups such as Creative, Strategy, Media, and Activations/Experiential. You should exhibit professionalism, solid judgment, discretion, and excellent communication skills. Proactive in anticipating business needs, you will prioritize tasks effectively, manage time efficiently, and demonstrate a strong sense of urgency. Responsibilities Manage and maintain calendar schedules, including monitoring, updating, and prioritizing. Arrange travel, including flights, hotels, and ground transportation. Handle expense reporting, including T&E preparation and submission. Understand the business's overall direction and support efforts to advance it. Coordinate cultural activities of the agency with management and executive teams. Schedule, coordinate, and confirm meetings, including reserving rooms, setting up equipment, ordering catering, and initiating conference calls. Develop, review, and edit correspondence, presentations, and reports, including confidential materials. Attend executive meetings to record notes, track minutes, and follow up on actions. Maintain confidentiality when handling sensitive information. Manage projects related to executive initiatives. Coordinate special projects, including personal travel requests. Facilitate monthly town hall meetings, coordinating AV setup, content, and Q&A sessions. Approve travel, time off, and expenses for the executive’s direct reports. Qualifications Minimum 4 years of experience as an Administrative or Executive Assistant. Experience supporting executive leadership and managing confidential information. Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint. Excellent verbal, written, and interpersonal skills. Ability to multitask and prioritize in a fast-paced environment. Strong organizational, analytical, and problem-solving skills. Ability to work independently, take initiative, and perform under pressure with accuracy. Additional Information Publicis Groupe values diversity and inclusion, fostering a culture of belonging. Our benefits include medical, dental, vision, disability, 401K, parental leave, tuition reimbursement, and flexible time off. For accommodations, contact USMSTACompliance@publicis.com. The application deadline is 8/11/2025. Employment Details Seniority level: Not Applicable Employment type: Full-time Job function: Administrative Industry: Advertising Services Referrals increase your chances of interviewing at Publicis Media by 2x. Get notified about new Executive Assistant jobs in
Chicago, IL .
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Executive Assistant
role at
Publicis Media . Get AI-powered advice on this job and more exclusive features. Company Description Publicis Media harnesses the power of modern media through global agency brands Performics, Spark Foundry, Starcom, and Zenith. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40]), Publicis Media’s digital-first, data-driven global practices deliver client value and drive growth in a platform-powered world. It is present in more than sixty countries with over 23,000 employees worldwide. Overview The Executive Assistant will handle a wide range of administrative support needs for an Executive, engaging with diverse internal and external groups such as Creative, Strategy, Media, and Activations/Experiential. You should exhibit professionalism, solid judgment, discretion, and excellent communication skills. Proactive in anticipating business needs, you will prioritize tasks effectively, manage time efficiently, and demonstrate a strong sense of urgency. Responsibilities Manage and maintain calendar schedules, including monitoring, updating, and prioritizing. Arrange travel, including flights, hotels, and ground transportation. Handle expense reporting, including T&E preparation and submission. Understand the business's overall direction and support efforts to advance it. Coordinate cultural activities of the agency with management and executive teams. Schedule, coordinate, and confirm meetings, including reserving rooms, setting up equipment, ordering catering, and initiating conference calls. Develop, review, and edit correspondence, presentations, and reports, including confidential materials. Attend executive meetings to record notes, track minutes, and follow up on actions. Maintain confidentiality when handling sensitive information. Manage projects related to executive initiatives. Coordinate special projects, including personal travel requests. Facilitate monthly town hall meetings, coordinating AV setup, content, and Q&A sessions. Approve travel, time off, and expenses for the executive’s direct reports. Qualifications Minimum 4 years of experience as an Administrative or Executive Assistant. Experience supporting executive leadership and managing confidential information. Proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint. Excellent verbal, written, and interpersonal skills. Ability to multitask and prioritize in a fast-paced environment. Strong organizational, analytical, and problem-solving skills. Ability to work independently, take initiative, and perform under pressure with accuracy. Additional Information Publicis Groupe values diversity and inclusion, fostering a culture of belonging. Our benefits include medical, dental, vision, disability, 401K, parental leave, tuition reimbursement, and flexible time off. For accommodations, contact USMSTACompliance@publicis.com. The application deadline is 8/11/2025. Employment Details Seniority level: Not Applicable Employment type: Full-time Job function: Administrative Industry: Advertising Services Referrals increase your chances of interviewing at Publicis Media by 2x. Get notified about new Executive Assistant jobs in
Chicago, IL .
#J-18808-Ljbffr