Mack & Associates, Ltd.
Executive Team Administrative Assistant
Mack & Associates, Ltd., Chicago, Illinois, United States, 60290
Mack & Associates, Ltd. provided pay range
This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $75,000.00/yr - $85,000.00/yr
A private investment firm in Chicago is looking for an Executive Assistant to join their team. The Executive Assistant will provide high-level support to senior leadership, including multiple top executives across the organization. You’ll play a key role in ensuring the executive team remains organized, focused, and efficient. This full‑time position offers a competitive salary of 75k - 85k plus, offers a robust benefits package—including medical, dental, vision, 401(k), and paid time off.
Key Responsibilities of the Executive Assistant role
Provide dedicated administrative support to senior leadership, including calendar coordination, meeting planning, and prioritization of daily activities
Organize internal and external meetings (both virtual and in‑person), handling logistics such as catering, materials prep, and visitor coordination
Manage end‑to‑end travel planning—booking flights, hotels, ground transportation, and preparing detailed itineraries
Track and process expenses and reimbursements accurately and in a timely manner
Act as a point of contact for internal teams and external partners, maintaining professionalism and discretion at all times
Assist in preparing polished documents, presentations, and communications on behalf of executives
Support special projects involving research, file management, and process tracking across departments
Keep files, records, and office supplies organized to help the team operate efficiently
Work in close partnership with other administrative staff to ensure smooth coverage and seamless coordination
Qualifications of the Executive Assistant role
2–5 years of administrative experience supporting senior-level professionals in a fast‑moving, corporate setting
College degree strongly preferred
Demonstrated ability to handle confidential information with a high level of discretion and professionalism
Exceptionally organized, detail‑conscious, and proactive—able to anticipate needs and stay ahead of deadlines
Strong communicator, both in writing and in person, with a polished and professional presence
Confident using Microsoft Office tools, especially Outlook, Word, Excel, and PowerPoint
Comfortable working independently while also contributing as a reliable and collaborative team member
Positive attitude, self‑motivated, and service‑oriented—takes initiative and shows up with a “no task too small” mindset
Referrals increase your chances of interviewing at Mack & Associates, Ltd. by 2x
Seniority level Not Applicable
Employment type Full-time
Job function Administrative
Industries Investment Banking
Benefits
401(k)
Medical insurance
Vision insurance
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Chicago, IL .
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Base pay range $75,000.00/yr - $85,000.00/yr
A private investment firm in Chicago is looking for an Executive Assistant to join their team. The Executive Assistant will provide high-level support to senior leadership, including multiple top executives across the organization. You’ll play a key role in ensuring the executive team remains organized, focused, and efficient. This full‑time position offers a competitive salary of 75k - 85k plus, offers a robust benefits package—including medical, dental, vision, 401(k), and paid time off.
Key Responsibilities of the Executive Assistant role
Provide dedicated administrative support to senior leadership, including calendar coordination, meeting planning, and prioritization of daily activities
Organize internal and external meetings (both virtual and in‑person), handling logistics such as catering, materials prep, and visitor coordination
Manage end‑to‑end travel planning—booking flights, hotels, ground transportation, and preparing detailed itineraries
Track and process expenses and reimbursements accurately and in a timely manner
Act as a point of contact for internal teams and external partners, maintaining professionalism and discretion at all times
Assist in preparing polished documents, presentations, and communications on behalf of executives
Support special projects involving research, file management, and process tracking across departments
Keep files, records, and office supplies organized to help the team operate efficiently
Work in close partnership with other administrative staff to ensure smooth coverage and seamless coordination
Qualifications of the Executive Assistant role
2–5 years of administrative experience supporting senior-level professionals in a fast‑moving, corporate setting
College degree strongly preferred
Demonstrated ability to handle confidential information with a high level of discretion and professionalism
Exceptionally organized, detail‑conscious, and proactive—able to anticipate needs and stay ahead of deadlines
Strong communicator, both in writing and in person, with a polished and professional presence
Confident using Microsoft Office tools, especially Outlook, Word, Excel, and PowerPoint
Comfortable working independently while also contributing as a reliable and collaborative team member
Positive attitude, self‑motivated, and service‑oriented—takes initiative and shows up with a “no task too small” mindset
Referrals increase your chances of interviewing at Mack & Associates, Ltd. by 2x
Seniority level Not Applicable
Employment type Full-time
Job function Administrative
Industries Investment Banking
Benefits
401(k)
Medical insurance
Vision insurance
Get notified about new Administrative Assistant jobs in
Chicago, IL .
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr