Binaytara
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Base pay range
$55,620.00/yr - $59,740.00/yr The Accounts Receivable/Payable Specialist is a key member of the finance team responsible for managing the organization’s day-to-day financial transactions. This role ensures the timely and accurate processing of invoices, reimbursements, and charitable contributions. The Specialist helps maintain audit-ready financial records in compliance with nonprofit accounting standards, supports conference and sponsorship financial tracking, and provides responsive service to staff, vendors, and donors.
Responsibilities
Accounts Receivable (AR): Prepare and issue invoices to sponsors, partners, and conference participants.
Record and reconcile all incoming revenue, including sponsorships, registration fees, donations, and grant pledges.
Monitor aging reports and follow up on outstanding receivables.
Resolve discrepancies related to customer accounts or payment applications.
Work closely with development, events, and programs teams to ensure accurate billing and tracking.
Accounts Payable (AP): Review, code, and process vendor invoices, including faculty honoraria, travel reimbursements, employee reimbursements, and credit card transactions in accordance with organizational policies and grant restrictions.
Ensure proper documentation, approval, and compliance for all expenses and contracts.
Maintain vendor records and ensure timely disbursement via checks, ACH, or wire.
Support AP reconciliations and assist with month-end close.
Collaborate with program and operations staff to ensure appropriate coding of programmatic expenses.
Gift Processing & Sponsorships: Accurately record and process donations, sponsorships, and charitable contributions in compliance with nonprofit accounting standards (FASB ASC 958).
Reconcile donor management system records with accounting entries for online gifts, checks, wires, and stock gifts.
Generate donor acknowledgment letters and tax receipts in a timely manner.
Track sponsorship commitments and provide reconciliations against program/event budgets.
Event & Conference Finance Support: Support the financial tracking of medical conferences, educational events, and fundraising activities.
Reconcile registration fees, sponsorships, and reimbursements for each event.
Assist with preparing budget vs. actual reports for conference management.
Compliance & Audit: Support compliance and reporting requirements for restricted funds, grants, and sponsorship agreements.
Prepare reconciliations and supporting documentation for the annual audit.
Maintain complete and audit-ready documentation for all AP/AR, payroll, and donations.
General Support & Process Improvement: Assist with monthly close by preparing reconciliations and journal entries.
Provide backup support to other finance team members as needed.
Participate in process improvement initiatives to strengthen internal controls and operational efficiency.
Collaborate with staff across departments and provide financial insights to leadership.
Qualifications
Bachelor’s degree in accounting required.
Minimum of 4 years of experience in accounts payable, accounts receivable, or general bookkeeping; nonprofit experience strongly preferred.
Knowledge of nonprofit accounting standards, including restricted vs. unrestricted funds.
Experience with QuickBooks required.
Experience with donor management/CRM systems (e.g., Salesforce) highly desirable.
Proficiency in Microsoft Excel and data entry tools.
Excellent attention to detail, organizational, and time management skills.
Strong communication skills and a collaborative mindset.
Ability to handle sensitive information with integrity and confidentiality.
Preferred Qualifications
Familiarity with gift processing and donor acknowledgment procedures.
Understanding of grant compliance and reporting to funders.
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$55,620.00/yr - $59,740.00/yr The Accounts Receivable/Payable Specialist is a key member of the finance team responsible for managing the organization’s day-to-day financial transactions. This role ensures the timely and accurate processing of invoices, reimbursements, and charitable contributions. The Specialist helps maintain audit-ready financial records in compliance with nonprofit accounting standards, supports conference and sponsorship financial tracking, and provides responsive service to staff, vendors, and donors.
Responsibilities
Accounts Receivable (AR): Prepare and issue invoices to sponsors, partners, and conference participants.
Record and reconcile all incoming revenue, including sponsorships, registration fees, donations, and grant pledges.
Monitor aging reports and follow up on outstanding receivables.
Resolve discrepancies related to customer accounts or payment applications.
Work closely with development, events, and programs teams to ensure accurate billing and tracking.
Accounts Payable (AP): Review, code, and process vendor invoices, including faculty honoraria, travel reimbursements, employee reimbursements, and credit card transactions in accordance with organizational policies and grant restrictions.
Ensure proper documentation, approval, and compliance for all expenses and contracts.
Maintain vendor records and ensure timely disbursement via checks, ACH, or wire.
Support AP reconciliations and assist with month-end close.
Collaborate with program and operations staff to ensure appropriate coding of programmatic expenses.
Gift Processing & Sponsorships: Accurately record and process donations, sponsorships, and charitable contributions in compliance with nonprofit accounting standards (FASB ASC 958).
Reconcile donor management system records with accounting entries for online gifts, checks, wires, and stock gifts.
Generate donor acknowledgment letters and tax receipts in a timely manner.
Track sponsorship commitments and provide reconciliations against program/event budgets.
Event & Conference Finance Support: Support the financial tracking of medical conferences, educational events, and fundraising activities.
Reconcile registration fees, sponsorships, and reimbursements for each event.
Assist with preparing budget vs. actual reports for conference management.
Compliance & Audit: Support compliance and reporting requirements for restricted funds, grants, and sponsorship agreements.
Prepare reconciliations and supporting documentation for the annual audit.
Maintain complete and audit-ready documentation for all AP/AR, payroll, and donations.
General Support & Process Improvement: Assist with monthly close by preparing reconciliations and journal entries.
Provide backup support to other finance team members as needed.
Participate in process improvement initiatives to strengthen internal controls and operational efficiency.
Collaborate with staff across departments and provide financial insights to leadership.
Qualifications
Bachelor’s degree in accounting required.
Minimum of 4 years of experience in accounts payable, accounts receivable, or general bookkeeping; nonprofit experience strongly preferred.
Knowledge of nonprofit accounting standards, including restricted vs. unrestricted funds.
Experience with QuickBooks required.
Experience with donor management/CRM systems (e.g., Salesforce) highly desirable.
Proficiency in Microsoft Excel and data entry tools.
Excellent attention to detail, organizational, and time management skills.
Strong communication skills and a collaborative mindset.
Ability to handle sensitive information with integrity and confidentiality.
Preferred Qualifications
Familiarity with gift processing and donor acknowledgment procedures.
Understanding of grant compliance and reporting to funders.
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