University of Chicago
About the Department
The University of Chicago Section of Emergency Medicine has a distinguished 30+ year history of leadership in clinical care, education, and research. Home to one of the nation’s oldest Emergency Medicine residency programs and several innovative fellowship programs, the Section is nationally recognized for its contributions to prehospital and EMS systems, resuscitation research, and the training of academic leaders in emergency medicine.
Job Summary The Education Coordinator provides essential administrative and programmatic support for five Emergency Medicine subspecialty fellowship programs, including one ACGME–accredited fellowship and four non‑ACGME programs. This role is critical to ensuring compliance with accreditation requirements, supporting program operations, and assisting Program Directors in meeting the educational and scholarly needs of fellows. The coordinator serves as the central resource for fellows, program leadership, and departmental education leadership, and is integral in the development and implementation of new program initiatives.
This is an on‑site role based in the Emergency Medicine office, requiring presence five days per week. Following a successful probationary period, limited hybrid flexibility (1–2 days per week remote) may be available in alignment with departmental needs.
Responsibilities
Oversee the administrative and accreditation activities of Emergency Medicine fellowship programs under the general supervision of the Fellowship Program Directors.
Develop working knowledge of ACGME and subspecialty board requirements, policies, and procedures for assigned training programs.
Manage the logistics of ACGME reporting, site visits, and annual program evaluations; prepare and submit documentation to UCM GME and ACGME WebADS.
Partner with program leadership to develop and monitor annual action plans, educational initiatives, and compliance strategies.
Maintain MedHub or similar systems for scheduling, evaluations, conference tracking, duty hours, and compliance monitoring for fellows.
Compile and analyze data for semi‑annual and annual reviews, support Clinical Competency Committees, and ensure accurate milestone and evaluation reporting.
Support recruitment activities, including ERAS management, interview scheduling, Match process coordination (where applicable), onboarding, and orientation of new fellows.
Maintain program files, credentialing documents, rotation agreements, and alumni records in compliance with institutional and accreditation standards.
Coordinate fellow curricular activities, conferences, and scholarly requirements; track progress toward board eligibility and program expectations.
Collaborate with residency program coordinators and the broader medical education office to align processes, share best practices, and ensure seamless integration across educational programs.
Provide day‑to‑day administrative support for both accredited and non‑accredited fellowship training programs in Emergency Medicine.
Interpret and enforce requirements of the training program, including accreditation standards, duty schedules, evaluation processes, recruitment, Match process, orientation, and employee relations.
Hold a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re‑credentialing of trainees.
Perform other related work as needed.
Education and Experience
Minimum Qualifications : Bachelor’s degree in a related field.
Minimum work experience: 2–5 years in a related job discipline.
Preferred: Bachelor’s degree and experience within an Academic Medical Center environment.
Experience with Graduate Medical Education programs.
Preferred Competencies
Ability to manage multiple fellowship programs, each with competing deadlines, while maintaining accuracy and compliance.
Understanding of ACGME, board certification, and institutional requirements, with capacity to interpret and apply policies effectively.
Strong written and verbal communication to interact with fellows, faculty, residency/fellowship leadership, and institutional stakeholders.
Demonstrates discretion in handling sensitive information and represents the Section of Emergency Medicine in a professional manner.
Anticipates program needs, identifies potential issues, and proactively develops solutions.
Works effectively with residency coordinators, faculty, and the graduate medical education office to ensure seamless program operations.
Comfortable adjusting to changing accreditation requirements, program growth, or urgent deadlines.
Skilled with databases and software systems (MedHub, ERAS, WebADS, Microsoft Office/Google Suite); ability to learn new systems quickly.
Commitment to providing high‑quality support to fellows, faculty, and departmental leadership.
Maintains accuracy in compliance reporting, documentation, and data entry.
Application Documents
Resume (required)
Cover Letter (required)
When applying, upload the documents via the My Experience page, in the section titled Application Documents of the application.
Benefits Eligible for the University of Chicago benefits package, including health, retirement, and paid time off. Additional benefit information can be found in the Benefits Guidebook.
Pay Salary range: $60,000.00 – $90,000.00 (based on experience and qualifications).
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information, please see the University’s Notice of Non‑Discrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history.
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Job Summary The Education Coordinator provides essential administrative and programmatic support for five Emergency Medicine subspecialty fellowship programs, including one ACGME–accredited fellowship and four non‑ACGME programs. This role is critical to ensuring compliance with accreditation requirements, supporting program operations, and assisting Program Directors in meeting the educational and scholarly needs of fellows. The coordinator serves as the central resource for fellows, program leadership, and departmental education leadership, and is integral in the development and implementation of new program initiatives.
This is an on‑site role based in the Emergency Medicine office, requiring presence five days per week. Following a successful probationary period, limited hybrid flexibility (1–2 days per week remote) may be available in alignment with departmental needs.
Responsibilities
Oversee the administrative and accreditation activities of Emergency Medicine fellowship programs under the general supervision of the Fellowship Program Directors.
Develop working knowledge of ACGME and subspecialty board requirements, policies, and procedures for assigned training programs.
Manage the logistics of ACGME reporting, site visits, and annual program evaluations; prepare and submit documentation to UCM GME and ACGME WebADS.
Partner with program leadership to develop and monitor annual action plans, educational initiatives, and compliance strategies.
Maintain MedHub or similar systems for scheduling, evaluations, conference tracking, duty hours, and compliance monitoring for fellows.
Compile and analyze data for semi‑annual and annual reviews, support Clinical Competency Committees, and ensure accurate milestone and evaluation reporting.
Support recruitment activities, including ERAS management, interview scheduling, Match process coordination (where applicable), onboarding, and orientation of new fellows.
Maintain program files, credentialing documents, rotation agreements, and alumni records in compliance with institutional and accreditation standards.
Coordinate fellow curricular activities, conferences, and scholarly requirements; track progress toward board eligibility and program expectations.
Collaborate with residency program coordinators and the broader medical education office to align processes, share best practices, and ensure seamless integration across educational programs.
Provide day‑to‑day administrative support for both accredited and non‑accredited fellowship training programs in Emergency Medicine.
Interpret and enforce requirements of the training program, including accreditation standards, duty schedules, evaluation processes, recruitment, Match process, orientation, and employee relations.
Hold a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re‑credentialing of trainees.
Perform other related work as needed.
Education and Experience
Minimum Qualifications : Bachelor’s degree in a related field.
Minimum work experience: 2–5 years in a related job discipline.
Preferred: Bachelor’s degree and experience within an Academic Medical Center environment.
Experience with Graduate Medical Education programs.
Preferred Competencies
Ability to manage multiple fellowship programs, each with competing deadlines, while maintaining accuracy and compliance.
Understanding of ACGME, board certification, and institutional requirements, with capacity to interpret and apply policies effectively.
Strong written and verbal communication to interact with fellows, faculty, residency/fellowship leadership, and institutional stakeholders.
Demonstrates discretion in handling sensitive information and represents the Section of Emergency Medicine in a professional manner.
Anticipates program needs, identifies potential issues, and proactively develops solutions.
Works effectively with residency coordinators, faculty, and the graduate medical education office to ensure seamless program operations.
Comfortable adjusting to changing accreditation requirements, program growth, or urgent deadlines.
Skilled with databases and software systems (MedHub, ERAS, WebADS, Microsoft Office/Google Suite); ability to learn new systems quickly.
Commitment to providing high‑quality support to fellows, faculty, and departmental leadership.
Maintains accuracy in compliance reporting, documentation, and data entry.
Application Documents
Resume (required)
Cover Letter (required)
When applying, upload the documents via the My Experience page, in the section titled Application Documents of the application.
Benefits Eligible for the University of Chicago benefits package, including health, retirement, and paid time off. Additional benefit information can be found in the Benefits Guidebook.
Pay Salary range: $60,000.00 – $90,000.00 (based on experience and qualifications).
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information, please see the University’s Notice of Non‑Discrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history.
#J-18808-Ljbffr