BaySpec Inc.
Job Description
BaySpec, Inc., a San Jose, California based spectroscopic instrumentation company is seeking a self‑directed individual to join as a Sales & Marketing Assistant. This role will support the Sales and Marketing team and provide backup support to the Management Team at our San Jose, CA office location.
Primary Responsibilities
Capture initial customer contact information and ensure inquiries are fielded to the assigned account managers
Provide general customer follow‑up by phone or email
Prepare confidential business correspondence and support deal‑closure transactions
Make administrative decisions, handle correspondence, schedule calendar appointments
Contribute to marketing communications efforts, including advertising and promotional programs
Coordinate events such as trade shows, exhibitions, and sales training meetings
Arrange department meetings, ensuring all necessary information is available for discussion; help track department‑level projects, activities and results
Exercise discretion and judgment regarding highly confidential internal and external communications within defined policies and practices
Required Skills
Outgoing personality, capable of engaging conversations with potential customers
High proficiency in Outlook, Calendar, Word, Excel, and PowerPoint
Strong organizational skills and comprehensive follow‑through
Flexibility to make decisions dynamically to ensure smooth office operations
Solid internet and web‑tool skills
Experience with creative software packages such as Adobe CS4 (nice to have)
Working knowledge of CRM database systems (not required but a plus)
Strong written and verbal communication skills
Ability to act quickly and efficiently to accomplish a wide variety of tasks
Experience with creating online advertisements (a plus)
Required Experience
Three plus years in a Sales & Marketing assistant role, ideally in a high‑technology environment
Ability to handle confidential and sensitive information with integrity and professionalism
Expert level skills in all Microsoft Office Suite products, including PowerPoint and Excel
Strong written and verbal communication skills
Outstanding organizational and time‑management skills
Ability to interact in a multi‑cultural environment and with all levels of management
Job Location San Jose, California, United States
Position Type Full‑time/Regular
Contact For immediate consideration please email your resume to BaySpec Inc., email: jobs@bayspec.com
#J-18808-Ljbffr
Primary Responsibilities
Capture initial customer contact information and ensure inquiries are fielded to the assigned account managers
Provide general customer follow‑up by phone or email
Prepare confidential business correspondence and support deal‑closure transactions
Make administrative decisions, handle correspondence, schedule calendar appointments
Contribute to marketing communications efforts, including advertising and promotional programs
Coordinate events such as trade shows, exhibitions, and sales training meetings
Arrange department meetings, ensuring all necessary information is available for discussion; help track department‑level projects, activities and results
Exercise discretion and judgment regarding highly confidential internal and external communications within defined policies and practices
Required Skills
Outgoing personality, capable of engaging conversations with potential customers
High proficiency in Outlook, Calendar, Word, Excel, and PowerPoint
Strong organizational skills and comprehensive follow‑through
Flexibility to make decisions dynamically to ensure smooth office operations
Solid internet and web‑tool skills
Experience with creative software packages such as Adobe CS4 (nice to have)
Working knowledge of CRM database systems (not required but a plus)
Strong written and verbal communication skills
Ability to act quickly and efficiently to accomplish a wide variety of tasks
Experience with creating online advertisements (a plus)
Required Experience
Three plus years in a Sales & Marketing assistant role, ideally in a high‑technology environment
Ability to handle confidential and sensitive information with integrity and professionalism
Expert level skills in all Microsoft Office Suite products, including PowerPoint and Excel
Strong written and verbal communication skills
Outstanding organizational and time‑management skills
Ability to interact in a multi‑cultural environment and with all levels of management
Job Location San Jose, California, United States
Position Type Full‑time/Regular
Contact For immediate consideration please email your resume to BaySpec Inc., email: jobs@bayspec.com
#J-18808-Ljbffr