Restoration Management Company
Project Coordinator
Restoration Management Company, San Diego, California, United States, 92189
Overview
Description
Project Coordinator is responsible for scheduling and dispatching crews to residential and commercial property losses. This position supports one or more of the following: Project Managers, Project Supervisors, Superintendents, Branch Managers, and Directors with administrative duties when needed. Serve as the liaison to corporate office for all new forms, policies, procedures, and program issues. Core Values
Restoration Management Company expects each, and every employee to embrace and apply in their daily activities the following company CORE VALUES: Team Spirit, Integrity, Quality, Humility, and Safety. These, in addition to the requirements listed below, are essential to the success of your career with Restoration Management. Branch Location
8380 Camino Santa Fe, Suite 100 San Diego CA 92121 Pay Range
$20.35 - $32.37 Hourly (DOE) Key Responsibilities
Call customers for purposes of communicating or coordinating project schedules, and/or respond to general inquiries in a timely manner. Assist with Vendor Setup ensuring vendor has provided correct documentation. Answer phone calls from customers, answer questions, or direct to appropriate staff when necessary. Generate Work Orders and Change Orders upon request, forward to customer for signature, and coordinate dispatch of crews accordingly. Maintain daily schedules for crews and other project members, and assist in establishing schedules for increased efficiencies. Prepare required state, federal, and/or waste management paperwork for all asbestos projects, where applicable. Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management. Organize weekly, bi-weekly, monthly meetings in accordance with company policy, including safety meetings, in-office meetings, production meetings, etc. Work with Call Center regarding new job information. Label photos and upload into specific systems/programs. Create and maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports and BOS are properly filed. Reporting and Branch Support
Prepare daily management report on T&M Cost Spreadsheet, cross checking against subcontractor invoice and labor hours. Submit complete and accurate T&M paperwork daily to Central Billing. Document daily updates on industry specific programs for all open jobs. Enter information from Tick Sheets completed by the Technicians and Project Managers into industry specific programs (Moisture Mapper, Xactanalysis, and Mica reports). Distribute and send all US mail and interoffice mail for the Branch; monitor visitor access and ensure safety protocols are followed. Organize timecards by division and review for errors. Enter hazard pay data and/or verify construction labor; submit to Payroll. Communicate with and assist Payroll and Human Resources with payroll and employee issues. Maintain petty cash and track cash flow for submission to corporate office (except for Corporate). Maintain office supply inventory, RMC apparel, and order as needed. Provide administrative support to Branch Manager, Project Supervisors, Project Managers, Operations Manager, Technicians and Human Resources. Download documents and pictures into appropriate job folders for billing. Serve as point of contact to vendors, customers, and field personnel; participate in production meetings. Serve as liaison to corporate office for new forms, policies, and procedures. Experience/Requirements
The position of Project Coordinator requires the following: High School Diploma or equivalent. Proven work experience in a restoration or construction industry preferred. Use of good judgement and discretion with handling confidential data. Good knowledge in working with MS Office. Customer service focus, with excellent interpersonal skills. Good grasp of English. Bilingual (English/Spanish) preferred. Excellent analytical and problem-solving abilities. Multi-tasker, with ability to meet tight deadlines, works well under pressure. Ability to follow directions, utilize resources. High attention to detail, accuracy, and proofreading. Safety Requirements
Regulatory Requirements: Adhere to all local, state, and federal safety regulations, including OSHA and EPA standards. Personal Protective Equipment (PPE): Required PPE may include gloves, masks, goggles, hard hats, and safety footwear. All employees must wear PPE as required for their specific roles and job site conditions. Ergonomic Practices: Practice ergonomic principles to prevent musculoskeletal disorders, including proper desk setup, adjustable chairs, and good posture. Office Safety Protocols: Adhere to established office safety protocols to maintain a secure work environment. Safety Training: Complete all mandatory safety training sessions, including hazard communication, emergency response, and safe equipment handling. Reporting Safety Concerns: Identify and immediately report any unsafe conditions, hazards, incidents or injuries to supervisors without fear of retaliation. Emergency Procedures: Familiarize yourself with emergency procedures relevant to your job site, including evacuation routes and emergency contacts. Physical Requirements
General Physical Abilities: Lifting and Carrying: Ability to lift and carry materials or equipment weighing up to 25 lbs regularly and up to 50 lbs with assistance. Physical Activities: Walking, bending, reaching, crouching, kneeling, climbing, squatting, lifting above shoulder, reaching, and twisting. Sitting and Standing: Prolonged sitting or standing required; regular alternation between sitting and standing. Repetitive Motions: Repetitive motion with hands and wrists (typing, data entry). Machinery Operation: Ability to operate machinery and tools as required by job tasks. Visual Ability: Clear vision for close work, computer use, and eye coordination. Working Conditions
Office Environment:
Indoor office setting with standard office equipment; regular meetings and collaboration with team members. Field Environment:
Outdoor restoration sites; exposure to weather conditions (sun, rain, snow, heat). Hazardous Environments:
Potential exposure to hazardous materials; strict adherence to safety protocols and PPE use. Some after-hours and weekend work due to 24/7 operations. Travel Requirements:
May include travel to and from job sites, with company vehicle use and possible out-of-town training or conferences. Other
Req Number: ADM-25-00027 About the Organization Restoration Management Company, Northern California's largest emergency service / restoration company is a growing, profitable, privately held company headquartered in Livermore, California. Established in 1985, Restoration Management Company has been providing reliable, year round emergency service, 24-hours-a-day for water, smoke and environmentally damaged property - to commercial, industrial, and residential clients. We offer: Full-time positions Opportunity for advancement Competitive benefits (medical, dental, vision, EAP, 401k and matching, and life insurance) PTO Paid holidays Competitive salaries EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
#J-18808-Ljbffr
Project Coordinator is responsible for scheduling and dispatching crews to residential and commercial property losses. This position supports one or more of the following: Project Managers, Project Supervisors, Superintendents, Branch Managers, and Directors with administrative duties when needed. Serve as the liaison to corporate office for all new forms, policies, procedures, and program issues. Core Values
Restoration Management Company expects each, and every employee to embrace and apply in their daily activities the following company CORE VALUES: Team Spirit, Integrity, Quality, Humility, and Safety. These, in addition to the requirements listed below, are essential to the success of your career with Restoration Management. Branch Location
8380 Camino Santa Fe, Suite 100 San Diego CA 92121 Pay Range
$20.35 - $32.37 Hourly (DOE) Key Responsibilities
Call customers for purposes of communicating or coordinating project schedules, and/or respond to general inquiries in a timely manner. Assist with Vendor Setup ensuring vendor has provided correct documentation. Answer phone calls from customers, answer questions, or direct to appropriate staff when necessary. Generate Work Orders and Change Orders upon request, forward to customer for signature, and coordinate dispatch of crews accordingly. Maintain daily schedules for crews and other project members, and assist in establishing schedules for increased efficiencies. Prepare required state, federal, and/or waste management paperwork for all asbestos projects, where applicable. Update Invoice Tracking spreadsheet and ensure delivery of Payment Request to management. Organize weekly, bi-weekly, monthly meetings in accordance with company policy, including safety meetings, in-office meetings, production meetings, etc. Work with Call Center regarding new job information. Label photos and upload into specific systems/programs. Create and maintain job files ensuring all job pertinent reports and documents, including budget worksheets, invoices, Project Reports and BOS are properly filed. Reporting and Branch Support
Prepare daily management report on T&M Cost Spreadsheet, cross checking against subcontractor invoice and labor hours. Submit complete and accurate T&M paperwork daily to Central Billing. Document daily updates on industry specific programs for all open jobs. Enter information from Tick Sheets completed by the Technicians and Project Managers into industry specific programs (Moisture Mapper, Xactanalysis, and Mica reports). Distribute and send all US mail and interoffice mail for the Branch; monitor visitor access and ensure safety protocols are followed. Organize timecards by division and review for errors. Enter hazard pay data and/or verify construction labor; submit to Payroll. Communicate with and assist Payroll and Human Resources with payroll and employee issues. Maintain petty cash and track cash flow for submission to corporate office (except for Corporate). Maintain office supply inventory, RMC apparel, and order as needed. Provide administrative support to Branch Manager, Project Supervisors, Project Managers, Operations Manager, Technicians and Human Resources. Download documents and pictures into appropriate job folders for billing. Serve as point of contact to vendors, customers, and field personnel; participate in production meetings. Serve as liaison to corporate office for new forms, policies, and procedures. Experience/Requirements
The position of Project Coordinator requires the following: High School Diploma or equivalent. Proven work experience in a restoration or construction industry preferred. Use of good judgement and discretion with handling confidential data. Good knowledge in working with MS Office. Customer service focus, with excellent interpersonal skills. Good grasp of English. Bilingual (English/Spanish) preferred. Excellent analytical and problem-solving abilities. Multi-tasker, with ability to meet tight deadlines, works well under pressure. Ability to follow directions, utilize resources. High attention to detail, accuracy, and proofreading. Safety Requirements
Regulatory Requirements: Adhere to all local, state, and federal safety regulations, including OSHA and EPA standards. Personal Protective Equipment (PPE): Required PPE may include gloves, masks, goggles, hard hats, and safety footwear. All employees must wear PPE as required for their specific roles and job site conditions. Ergonomic Practices: Practice ergonomic principles to prevent musculoskeletal disorders, including proper desk setup, adjustable chairs, and good posture. Office Safety Protocols: Adhere to established office safety protocols to maintain a secure work environment. Safety Training: Complete all mandatory safety training sessions, including hazard communication, emergency response, and safe equipment handling. Reporting Safety Concerns: Identify and immediately report any unsafe conditions, hazards, incidents or injuries to supervisors without fear of retaliation. Emergency Procedures: Familiarize yourself with emergency procedures relevant to your job site, including evacuation routes and emergency contacts. Physical Requirements
General Physical Abilities: Lifting and Carrying: Ability to lift and carry materials or equipment weighing up to 25 lbs regularly and up to 50 lbs with assistance. Physical Activities: Walking, bending, reaching, crouching, kneeling, climbing, squatting, lifting above shoulder, reaching, and twisting. Sitting and Standing: Prolonged sitting or standing required; regular alternation between sitting and standing. Repetitive Motions: Repetitive motion with hands and wrists (typing, data entry). Machinery Operation: Ability to operate machinery and tools as required by job tasks. Visual Ability: Clear vision for close work, computer use, and eye coordination. Working Conditions
Office Environment:
Indoor office setting with standard office equipment; regular meetings and collaboration with team members. Field Environment:
Outdoor restoration sites; exposure to weather conditions (sun, rain, snow, heat). Hazardous Environments:
Potential exposure to hazardous materials; strict adherence to safety protocols and PPE use. Some after-hours and weekend work due to 24/7 operations. Travel Requirements:
May include travel to and from job sites, with company vehicle use and possible out-of-town training or conferences. Other
Req Number: ADM-25-00027 About the Organization Restoration Management Company, Northern California's largest emergency service / restoration company is a growing, profitable, privately held company headquartered in Livermore, California. Established in 1985, Restoration Management Company has been providing reliable, year round emergency service, 24-hours-a-day for water, smoke and environmentally damaged property - to commercial, industrial, and residential clients. We offer: Full-time positions Opportunity for advancement Competitive benefits (medical, dental, vision, EAP, 401k and matching, and life insurance) PTO Paid holidays Competitive salaries EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
#J-18808-Ljbffr