Executive Assistant Job at Women Moving Millions in New York

About Women Moving Millions

Women Moving Millions is a dynamic, impact-led community on a mission to catalyze resources

to power the movement for gender equality. Our 400-strong membership has collectively

committed over $1B to improve the lives of women and girls. Through collaborative leadership

(resources, social capital, and expertise), we seek to drive greater impact and accelerate progress.

By transforming how we give and invest, we remove barriers for leaders and innovators, inspiring

bolder investments from a diverse ecosystem of funding partners. Together, we are building a

world where all women have full autonomy, freedom, and agency over every aspect of their

lives. Learn more: https://womenmovingmillions.org/about/

Summary of Position

Women Moving Millions is seeking an Executive Assistant to work alongside the CEO to advance

the mission of the organization. Specifically, the Executive Assistant will provide support to the

CEO including full calendar management for internal and external meetings, board and

committee coordination, and ad hoc support for events, research, and communications.

Additionally, the Executive Assistant will work with other staff on an as-needed basis to support

other strategic initiatives focused on furthering the mission and vision of the organization.

• Job Title: Special Assistant to the CEO
• Location: New York, NY strongly preferred
• Compensation: $65,000 - $75,000
• Time Commitment: Full time
• Supervisor: CEO
• Start Date: ASAP

Key Responsibilities

• Manage the CEO’s calendar, schedule and communications.
• Provide assistance to the CEO with travel including logistical support, production of itineraries, and other briefing materials.
• Prepare correspondence, talking points, briefings, meeting minutes, action items, and other materials for internal and external meetings and events.
• Provide support for board meetings, retreats, and other governance activities.
• Support CEO inputs into Salesforce by uploading notes and sharing action items.
• Conduct research and analysis and present summary reports as needed.
• Provide support to WMM HQ office, including managing office supplies and other needs.
• Manage special projects as assigned by the CEO.

This position reports to the Chief Executive Officer.

Qualifications

• Exceptional interpersonal, organizational, business communication and time management skills.
• High-level proficiency in Microsoft Office and Google Suite required; experience with Zoom, Slack, Adobe, and Salesforce are highly preferred.
• Excellent writing, note taking, and analytical skills; attentive to detail
• Strong presentation and communication skills; ability to represent WMM in a professional, engaging and dynamic manner.
• Highly organized, able to manage competing priorities and meet tight deadlines.
• Demonstrated initiative and flexibility working both independently and as a member of a team; an accountable self-starter.
• Ability to handle confidential information with discretion and tact.
• Strong commitment to Women Moving Millions’ mission, vision, values, and beliefs.
• Experience and/or knowledge of the philanthropy sector is advantageous, as is experience working with high-net-worth individuals/donors

Equal Opportunity

Women Moving Millions is committed to the diversity of its workforce and strongly encourages

applicants from all cultures, races, educational backgrounds, socio-economic classes, sexual

orientations, age, gender, and physical abilities to apply. We do not discriminate against any

employee or applicant for employment because of race, color, religion, sex, sexual orientation,

gender identity, age, disability, familial status, marital status, caregiver status, or any other

category protected by applicable federal, state, or local law.