Administrative Assistant Job at CBIZ Advisory Services in Los Angeles

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AD133

CBIZ, Inc. is a leading professional services advisor to middle market businesses and organizations nationwide. With unmatched industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers forward-thinking insights and actionable solutions to help clients anticipate what's next and discover new ways to accelerate growth. CBIZ has more than 10,000 team members across more than 160 locations in 22 major markets coast to coast.

Status Category:

Full-Time

Exempt/Non-Exempt:

Non-Exempt

Job Code:

AD133

CBIZ, Inc. is a leading professional services advisor to middle market businesses and organizations nationwide. With unmatched industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers forward-thinking insights and actionable solutions to help clients anticipate what's next and discover new ways to accelerate growth. CBIZ has more than 10,000 team members across more than 160 locations in 22 major markets coast to coast.

CBIZ strives to be our team members’ employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.

Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.

The Forensic Consulting Group performs a diverse collection of tasks ranging from accounting procedures for litigation engagements to the performance of business appraisal and valuation services. We are seeking an organized and proactive Administrative Assistant to provide high-level support to our client engagement leaders.

Essential Functions And Primary Duties

• Support Managing Directors, Senior Directors, and Directors with daily administrative tasks and special projects
• Initiate Conflict Checks for prospective clients
• Prepare engagement letters for new and existing clients
• Set up new clients in internal systems, ensuring complete and accurate onboarding documentation
• Manage and organize documents, including filing, scanning, and archiving
• Maintain calendars, schedule meetings, and coordinate appointments, including preparation and maintenance of conference rooms
• Prepare and send out invoices, process billing, and follow up on collections
• Generate and maintain various reports as required
• Assist in processing expense reports
• Enter and monitor time records for the team, ensuring accuracy and timeliness
• Monitor stock and order supplies as needed
  
  

Preferred Qualifications

• Previous administrative or office support experience preferred
• Proficient with Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Attention to detail and high level of accuracy
• Ability to maintain confidentiality and exercise discretion
  
  

Minimum Qualifications Required

• High school diploma or GED
• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Proficient use of applicable technology
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
  
  

The hourly rate for this job in this market is $21.00 - $25.00. The specific compensation for this role will be determined based on the education, experience, and skill set of the individual selected for this position.

The compensation above is not representative of an employee’s total compensation. Beyond income, you have access to: comprehensive medical and dental insurance, retirement savings, life and disability insurance, health care and dependent care reimbursement accounts, certification incentives, education assistance, referral program and much more.

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CBIZ.Jobs Category: Advisory

REASONABLE ACCOMMODATION

If you are a qualified individual with a disability you may request reasonable accommodation if you are unable or limited in your ability to use or access this site as a result of your disability. You can request a reasonable accommodation by calling 844-558-1414 (toll free) or send an email to

EQUAL OPPORTUNITY EMPLOYER

CBIZ is an equal opportunity employer and reviews applications for employment without regard to the applicant’s race, color, religion, national origin, ancestry, age, gender, gender identity, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit

Notice to Third-Party Agencies

CBIZ does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of CBIZ. CBIZ will have the right to hire that applicant at its discretion and without any fee owed to submitting staffing/employment agency, person or entity.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Accounting

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