Executive Assistant Job at Rocs, Inc. in Owings Mills

About the Role

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to multiple senior executives at a mission-driven organization. This position is ideal for someone who thrives in a fast-paced environment, enjoys coordinating across teams, and has experience working with C-level leaders.

Responsibilities

• Manage and prioritize complex executive calendars across multiple time zones
• Schedule and coordinate internal and external meetings, including agendas, logistics, and follow-ups
• Assist in preparing materials, presentations, and background research for meetings
• Provide administrative support for cross-team initiatives and special projects
• Coordinate travel arrangements and prepare detailed itineraries
• Process expense reports and draft correspondence as needed
• Liaise with staff, board members, and external stakeholders with professionalism and discretion
• Provide occasional front desk coverage and additional administrative support as needed

Qualifications

• Bachelor’s degree preferred
• 3‑5+ years of previous experience supporting executives, board members, or senior leadership
• Strong organizational and project management skills; able to manage competing priorities
• Excellent written and verbal communication skills
• Professionalism, discretion, and ability to handle confidential information
• Proficiency in Microsoft Office Suite, Outlook, Teams, and Zoom (Concur/project management software a plus)
• Adaptable, collaborative, and proactive with a strong sense of initiative

Hybrid: 2–3 days/week in office

$80,000–$85,000/year + comprehensive benefits