Career Group is hiring: Executive Personal Assistant in San Francisco

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This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

Our client, a fast-growing Series A start‑up, is seeking a proactive and highly organized Executive & Personal Assistant to support their Co‑Founders (CEO & CTO). This role requires someone who thrives in a dynamic, fast-paced environment and brings a “24‑hour” mentality; always thinking a step ahead and ready to pivot as priorities shift. The ideal candidate has prior experience supporting executives at early-stage or rapidly scaling companies and is comfortable balancing both professional and personal support duties.

Note: This is a hybrid, temp‑to‑perm role based in San Francisco, CA. Pay will be $100k‑$120k/yr.

Key Responsibilities

• Manage complex calendars, scheduling meetings, and coordinating travel for both Co‑Founders
• Act as a key point of contact between executives and internal/external stakeholders
• Prioritize and manage multiple tasks, ensuring timely follow‑up and execution
• Prepare documents, correspondence, and meeting materials as needed
• Maintain confidentiality and handle sensitive information with discretion
• Anticipate executive needs and proactively resolve scheduling or logistical challenges
• Handle personal errands and ad‑hoc requests such as scheduling medical appointments, coordinating household vendors, and managing personal to‑dos
• Run errands as needed (e.g., DMV visits, package drop-offs, event coordination)
• Assist with travel arrangements, reservations, and other personal logistics
• Ensure smooth coordination between personal and professional commitments

Qualifications

• 2–4 years of experience as an Executive Assistant and Personal Assistant, ideally supporting C‑level executives in a start‑up or high‑growth environment
• Strong organizational and time‑management skills, with exceptional attention to detail
• Ability to work independently and exercise sound judgment under pressure
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and reliability
• Flexible and adaptable; comfortable shifting gears quickly as priorities change
• Must be based within a commutable distance to San Francisco and available to come onsite as needed

Please submit your resume for immediate consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice https://careergroupcompanies.com/california-privacy-notice/.