Business Office Assistant Job at GA MedGroup in Peachtree City

Business Office Assistant

GA MedGroup

Base Pay Range

$18.90/hr – $18.90/hr

Job Type

Full Time

Benefits Offered

• Paid time off with cash‑out option
• 7 paid holidays
• Medical, Dental, and Vision insurance
• Company paid life and disability insurance
• 401(k) with match
• Referral bonus program

Essential Duties and Responsibilities

• Processes new hires, status changes, and terminations within defined timeframes.
• Completes I‑9 processing, pre‑employment background checks, drug testing, and pre‑employment reference checks for compliance.
• Verifies medical licenses and certifications as needed.
• Processes associate absence and leave paperwork.
• Assists center leadership with HR guidelines and forms.
• Maintains personnel files in compliance with applicable legal requirements.
• Facilitates general and HR orientation for all new associates.
• Processes personnel forms related to new hires.
• Reports work time and business expenses per organizational guidelines.
• Ensures appropriate communication to facilitate timely approvals.
• Creates, develops, and updates personnel forms to reflect organizational changes.
• Receives vendor invoices and obtains approval for processing and accurate coding.
• Forwards appropriate documentation to the Corporate Office in a timely manner.
• Answers inquiries from vendors regarding payment status.
• Complies with Business Office Guidelines for Accounts Payable.
• Processes payroll in a timely manner, ensuring accurate compensation for services rendered and approved non‑productive hours.
• Prints reports for use by Department Heads and the Administrator.
• Maintains associate files and time‑card reports accurately and confidentially.
• Answers associate inquiries regarding time and pay.
• Complies with Payroll Guidelines.
• Maintains the Patient Trust Fund in accordance with state and federal regulations.
• Processes deposits and withdrawals into the system, maintaining accurate records.
• Obtains required signatures for patient account withdrawals.
• Maintains accurate balances of the Patient Trust Fund checkbook and petty cash box.
• Distributes quarterly statements of patient account activity per regulations.
• Submits interest‑earned statements to the Department of Family and Children Services.
• Reconciles monthly bank statements.
• Allocates interest to individual patient accounts monthly.
• Stores cash and checks in a secure, locked location.
• Maintains confidential patient account records.
• Receives and directs visitors appropriately.
• Manages telephone calls and directs them as needed.
• Promotes image and reputation of the System through servant leadership and open communication.
• Contributes to committees, workgroups, and project management.
• Performs other duties as necessary to ensure System success.

Skills and Abilities

• Proficient with Microsoft Office, Excel, and PowerPoint.
• Excellent organizational and prioritizing skills.
• Effective oral and written communication skills.
• Customer‑focused service with a warm, friendly greeting and approachable demeanor.

Minimum Qualifications

High school diploma or equivalent (preferred).

Supervisory Responsibilities

None.

Language Skills

Ability to read, interpret, and write routine reports and correspondence; speak effectively before groups.

Mathematical Skills

Ability to add, subtract, multiply, and divide using whole numbers, fractions, and decimals.

Reasoning Ability

Apply common sense to carry out written or verbal instructions and solve problems in standardized situations.

Computer Application Skills

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word

Physical Demands

• Regularly required to sit, talk, and hear; frequently walk; use hands, fingers, and arms; occasionally stand; requires close and distance vision and ability to adjust focus.

EEO Statement

EEO / M/F/D/V / Drug‑Free Workplace