University of Chicago
About The Department
ITS collaborates with campus partners to support the mission of the University of Chicago through the consistent delivery of high-quality solutions and services. We provide secure, stable, and reliable infrastructure and applications to support the mission of the University. We support and enable faculty research and teaching with the effective use of technology. We simplify the technology experience for faculty, students, alumni, and staff, and we ensure technology is mobile-friendly and accessible. We identify, manage, and mitigate the technology risks of the University.
Job Summary This role acts as a key liaison between Central HR and IT Services, assisting managers with labor relations and supporting the resolution of payroll discrepancies in coordination with Central HR and Payroll. Responsibilities include maintaining personnel files and employment records, interpreting HR‑related policies and collective bargaining agreements, supporting HR initiatives such as training and professional development, and advising IT Services staff on University policies and procedures.
Responsibilities
Owns all aspects of employee onboarding, including preparing necessary documentation, facilitating orientation sessions, and ensuring compliance with University policies. Ensures the offboarding process is conducted smoothly for departing staff, including exit interviews, final paperwork, system access management, and benefits information dissemination.
Organizes, manages and executes all necessary steps for the IT Summer Internship program, including recruiting, manager support and engagement, professional development and logistics.
Completes staff hiring processes, including developing job descriptions, interviewing and reference checking, and handling employment offers. Drafts templates and routine offer letters.
Owns the contractor hiring processes that include facilitating with ITS managers and procurement to ensure all needed information is presented.
Collaborates with the senior human resources business partner and presents training programs focused on performance management practices for managers and staff. Offers ongoing support and resources to ensure effective goal setting, feedback delivery, and evaluation processes within IT services.
Communicates University policies relating to performance evaluations, goal setting, and feedback. Ensures timely documentation and follow‑through with necessary actions after evaluations.
Serves as the primary contact for H‑1B related employment matters. Collaborates with Central HR and legal counsel to submit, track, and resolve H‑1B applications and renewals. Maintains accurate records for compliance with immigration regulations and advises employees and managers on policy updates.
Act as a resource for staff regarding benefits programs and compensation matters, in coordination with Central HR, addressing employee inquiries and resolving issues as needed.
Back‑up for student hiring, onboarding, and payroll processing for student workers. Ensures compliance with student employment policies and provides resources for both students and managers.
Administers employment changes such as salary adjustments, promotions, role reclassifications, and terminations, ensuring documentation and approvals are managed according to HR protocols.
Collaborates with the Payroll Office to investigate and resolve payroll discrepancies, respond promptly to payroll‑related inquiries, and communicate payroll schedules.
Acts as the bridge between Central HR and IT Services, providing guidance to managers on labor relations, including conflict resolution and regulatory compliance.
Maintains up‑to‑date knowledge of University policies, procedures, and collective bargaining agreements. Offers advice and interpretation to managers and staff regarding changes or clarifications.
Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
Advises managers on employee engagement, performance, succession planning and all other workplace dilemmas.
Provides support for the implementation of University policies relating to performance evaluations, goal setting, and feedback, ensuring timely documentation and follow‑through of necessary actions.
Performs other related work as needed.
Education Minimum requirements include a college or university degree in a related field.
Minimum Qualifications
Minimum requirements include a college or university degree in a related field.
Minimum requirements include 2‑5 years of work experience in a related job discipline.
Preferred Qualifications
Bachelor’s degree.
Background in management, human resources, or related professional industry.
Administrative or customer services experience.
Proficient in Microsoft Windows, Word, and Excel.
Knowledge of employment regulations and typical human resources procedures.
Excellent analytical, quantitative, and communications skills.
Excellent oral and written communication skills.
Strong customer service skills.
Excellent follow‑through on commitments, using sound judgment.
Recognize and handle sensitive/confidential information. High degree of confidentiality and tact in dealing with sensitive employee issues.
Interpret and prepare reports, plan, and coordinate events.
Strong team player, who is highly motivated self‑starter. Prioritize and handle multiple tasks with flexibility in a fast‑paced environment.
Working Conditions Standard office environment.
Application Documents
Resume/CV (required)
Cover Letter (required)
References Contact Information (required)
Job Family Human Resources
Role Impact Individual Contributor
Scheduled Weekly Hours 37.5
Drug Test Required No
Health Screen Required No
Motor Vehicle Record Inquiry Required No
Pay Rate Type Salary
FLSA Status Exempt
Pay Range $83,000.00 - $90,000.00
Benefits Eligible Yes
Benefits The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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Job Summary This role acts as a key liaison between Central HR and IT Services, assisting managers with labor relations and supporting the resolution of payroll discrepancies in coordination with Central HR and Payroll. Responsibilities include maintaining personnel files and employment records, interpreting HR‑related policies and collective bargaining agreements, supporting HR initiatives such as training and professional development, and advising IT Services staff on University policies and procedures.
Responsibilities
Owns all aspects of employee onboarding, including preparing necessary documentation, facilitating orientation sessions, and ensuring compliance with University policies. Ensures the offboarding process is conducted smoothly for departing staff, including exit interviews, final paperwork, system access management, and benefits information dissemination.
Organizes, manages and executes all necessary steps for the IT Summer Internship program, including recruiting, manager support and engagement, professional development and logistics.
Completes staff hiring processes, including developing job descriptions, interviewing and reference checking, and handling employment offers. Drafts templates and routine offer letters.
Owns the contractor hiring processes that include facilitating with ITS managers and procurement to ensure all needed information is presented.
Collaborates with the senior human resources business partner and presents training programs focused on performance management practices for managers and staff. Offers ongoing support and resources to ensure effective goal setting, feedback delivery, and evaluation processes within IT services.
Communicates University policies relating to performance evaluations, goal setting, and feedback. Ensures timely documentation and follow‑through with necessary actions after evaluations.
Serves as the primary contact for H‑1B related employment matters. Collaborates with Central HR and legal counsel to submit, track, and resolve H‑1B applications and renewals. Maintains accurate records for compliance with immigration regulations and advises employees and managers on policy updates.
Act as a resource for staff regarding benefits programs and compensation matters, in coordination with Central HR, addressing employee inquiries and resolving issues as needed.
Back‑up for student hiring, onboarding, and payroll processing for student workers. Ensures compliance with student employment policies and provides resources for both students and managers.
Administers employment changes such as salary adjustments, promotions, role reclassifications, and terminations, ensuring documentation and approvals are managed according to HR protocols.
Collaborates with the Payroll Office to investigate and resolve payroll discrepancies, respond promptly to payroll‑related inquiries, and communicate payroll schedules.
Acts as the bridge between Central HR and IT Services, providing guidance to managers on labor relations, including conflict resolution and regulatory compliance.
Maintains up‑to‑date knowledge of University policies, procedures, and collective bargaining agreements. Offers advice and interpretation to managers and staff regarding changes or clarifications.
Maintains appropriate human resources data and records, solving a range of straightforward problems using standard procedures.
Advises managers on employee engagement, performance, succession planning and all other workplace dilemmas.
Provides support for the implementation of University policies relating to performance evaluations, goal setting, and feedback, ensuring timely documentation and follow‑through of necessary actions.
Performs other related work as needed.
Education Minimum requirements include a college or university degree in a related field.
Minimum Qualifications
Minimum requirements include a college or university degree in a related field.
Minimum requirements include 2‑5 years of work experience in a related job discipline.
Preferred Qualifications
Bachelor’s degree.
Background in management, human resources, or related professional industry.
Administrative or customer services experience.
Proficient in Microsoft Windows, Word, and Excel.
Knowledge of employment regulations and typical human resources procedures.
Excellent analytical, quantitative, and communications skills.
Excellent oral and written communication skills.
Strong customer service skills.
Excellent follow‑through on commitments, using sound judgment.
Recognize and handle sensitive/confidential information. High degree of confidentiality and tact in dealing with sensitive employee issues.
Interpret and prepare reports, plan, and coordinate events.
Strong team player, who is highly motivated self‑starter. Prioritize and handle multiple tasks with flexibility in a fast‑paced environment.
Working Conditions Standard office environment.
Application Documents
Resume/CV (required)
Cover Letter (required)
References Contact Information (required)
Job Family Human Resources
Role Impact Individual Contributor
Scheduled Weekly Hours 37.5
Drug Test Required No
Health Screen Required No
Motor Vehicle Record Inquiry Required No
Pay Rate Type Salary
FLSA Status Exempt
Pay Range $83,000.00 - $90,000.00
Benefits Eligible Yes
Benefits The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773‑702‑5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr