Quantum Design, Inc.
Description
About Quantum Design For more than 40 years Quantum Design (QD) has been providing technology solutions to researchers in the fields of physics, chemistry, biotechnology, materials science, and nanotechnology. Today, QD instruments are found in the world's leading research institutions, and they are cited in, and provide the data for, more scientific publications than any other instrument in the fields of magnetics and materials characterization.
The Opportunity As an HCM & Benefits Specialist for Quantum Design, you will be responsible for the administration, maintenance, and optimization of the company’s Human Capital Management (HCM) system, Workday. This role ensures the accuracy and integrity of employee data, administers employee benefits programs, supports compliance with applicable laws and regulations, and provides critical reporting and analytics to support business decisions. In this critical role, you will collaborate with other members of the HR team as well as Payroll, Finance, and external benefit vendors to ensure seamless processes and excellent employee experience.
Responsibilities HRIS Administration (Workday)
Administer and maintain the Workday HCM system, including employee records, benefits, leave of absence, and other related modules
Manage system transactions, workflows, approvals, and data audits to ensure accuracy and compliance
Create, run, and distribute standard and ad hoc HR reports and dashboards to support compliance, headcount tracking, and business needs
Partner with IT, Payroll, and HR leadership on system enhancements, configuration updates, testing, and troubleshooting
Support implementation of new Workday modules and process improvements as needed
Benefits Administration
Administer employee benefits programs including medical, dental, vision, life, disability, wellness, and retirement plans
Support annual open enrollment including configuration, testing, communication, and issue resolution
Ensure employees are accurately enrolled in benefit plans and resolve any discrepancies through audits and coordination with carriers
Serve as a point of contact for employee benefit inquiries and provide clear and timely guidance
Support the preparation and filing of required benefits compliance reporting (e.g., ACA, ERISA, COBRA, HIPAA)
Compliance, Auditing & Reporting
Conduct regular data audits to ensure accuracy of employee information in Workday, benefits platforms, and payroll systems
Reconcile benefit invoices and payroll deductions to ensure accurate billing and paymentsMaintain compliance with all federal, state, and local employment and benefits regulations
Support HR compliance activities, including leave administration, I-9 and EEO reporting, and other required filings
Employee Support & Process Improvement
Provide exceptional service to employees and HR team members regarding benefits, leaves, and system-related questions
Identify opportunities to streamline and automate processes to improve accuracy and efficiency
Requirements Minimum Qualifications
Three years or more years of experience in Human Capital Management and administering employee benefits programs in the U.S., including open enrollment and vendor interfaces
One year of hands-on experience administering Workday HCM system
Working knowledge of U.S. benefits compliance regulations (e.g., ACA, ERISA, COBRA, HIPAA)
Exceptional attention to detail and organizational skills
Strong analytical and problem-solving abilities
Excellent interpersonal and communication skills, with a focus on employee service
Preferred Qualifications
Bachelor’s degree in human resources, business administration, or a related field
Five years of HCM & Benefits administration
Exposure to compliance auditing and reporting
Additional Information
5 days a week on-site position. The selected candidate will be required to work at our San Diego, CA location.
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About Quantum Design For more than 40 years Quantum Design (QD) has been providing technology solutions to researchers in the fields of physics, chemistry, biotechnology, materials science, and nanotechnology. Today, QD instruments are found in the world's leading research institutions, and they are cited in, and provide the data for, more scientific publications than any other instrument in the fields of magnetics and materials characterization.
The Opportunity As an HCM & Benefits Specialist for Quantum Design, you will be responsible for the administration, maintenance, and optimization of the company’s Human Capital Management (HCM) system, Workday. This role ensures the accuracy and integrity of employee data, administers employee benefits programs, supports compliance with applicable laws and regulations, and provides critical reporting and analytics to support business decisions. In this critical role, you will collaborate with other members of the HR team as well as Payroll, Finance, and external benefit vendors to ensure seamless processes and excellent employee experience.
Responsibilities HRIS Administration (Workday)
Administer and maintain the Workday HCM system, including employee records, benefits, leave of absence, and other related modules
Manage system transactions, workflows, approvals, and data audits to ensure accuracy and compliance
Create, run, and distribute standard and ad hoc HR reports and dashboards to support compliance, headcount tracking, and business needs
Partner with IT, Payroll, and HR leadership on system enhancements, configuration updates, testing, and troubleshooting
Support implementation of new Workday modules and process improvements as needed
Benefits Administration
Administer employee benefits programs including medical, dental, vision, life, disability, wellness, and retirement plans
Support annual open enrollment including configuration, testing, communication, and issue resolution
Ensure employees are accurately enrolled in benefit plans and resolve any discrepancies through audits and coordination with carriers
Serve as a point of contact for employee benefit inquiries and provide clear and timely guidance
Support the preparation and filing of required benefits compliance reporting (e.g., ACA, ERISA, COBRA, HIPAA)
Compliance, Auditing & Reporting
Conduct regular data audits to ensure accuracy of employee information in Workday, benefits platforms, and payroll systems
Reconcile benefit invoices and payroll deductions to ensure accurate billing and paymentsMaintain compliance with all federal, state, and local employment and benefits regulations
Support HR compliance activities, including leave administration, I-9 and EEO reporting, and other required filings
Employee Support & Process Improvement
Provide exceptional service to employees and HR team members regarding benefits, leaves, and system-related questions
Identify opportunities to streamline and automate processes to improve accuracy and efficiency
Requirements Minimum Qualifications
Three years or more years of experience in Human Capital Management and administering employee benefits programs in the U.S., including open enrollment and vendor interfaces
One year of hands-on experience administering Workday HCM system
Working knowledge of U.S. benefits compliance regulations (e.g., ACA, ERISA, COBRA, HIPAA)
Exceptional attention to detail and organizational skills
Strong analytical and problem-solving abilities
Excellent interpersonal and communication skills, with a focus on employee service
Preferred Qualifications
Bachelor’s degree in human resources, business administration, or a related field
Five years of HCM & Benefits administration
Exposure to compliance auditing and reporting
Additional Information
5 days a week on-site position. The selected candidate will be required to work at our San Diego, CA location.
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