Administrative Assistant 4 - Center for Educational Opportunity Programs

**About the institution:**Nevada State University, a four-year Minority Serving public institution with a statewide mission, is dedicated to excellence in teaching and learning and committed to the advancement of a diverse and largely under-served student population. Designated a Hispanic Serving (HSI) and Asian American Native American Pacific Islander Institution (AANAPI), Nevada State is a university where teaching and student support are valued above all else.Nevada State University continues to grow as an institution of higher education. In Fall 2024, the enrollment surpassed 7,500, with 7,464 undergraduate students and 85 graduate students. A majority of our students are first generation, racial/ethnic minorities, parents, and/or returning students, of which 41% are Hispanic, 13% are Asian/Pacific Islander, 9% are Black/African American, 22% are White, and 6% are multiracial.We celebrate the storied backgrounds of our campus community. We operate with a shared commitment to represent and serve the diverse population of Nevada and to encourage the exchange of ideas that respects and honors the lived experiences of our students, staff, and faculty. We foster a culture of inclusive excellence so our members can live authentically, fully engage, and flourish. In order to strengthen the university and progress its mission, the university dedicates itself to intentional and ongoing reflection to meeting the evolving needs of Nevada State University, the surrounding communities, and the State of Nevada.We seek applicants who are passionate about working with this promising student population and collaborating with faculty and staff across departments to make a lasting impact in developing our institution and our community.We encourage you to highlight your background in fostering an inclusive campus culture and supporting the success of students who are historically underrepresented in higher education.**Primary Responsibilities:*** Oversee budget monitoring by recording and tracking account balances, expenditures, encumbrances, accounting adjustments; prepare regular budget reports showing weekly financial activity.* Regularly monitoring actual financial performance against the budgets.* Take corrective actions (accounting adjustments) when necessary to ensure processes are running to schedule again.* Monitor and control office-related expenses.* Lead on regulatory compliance for internal and external budgetary audits.* Provide high-level administrative support to the Executive Director.* Calendar management that includes creating and maintaining meetings, scheduling events and tasks for CEOP.* Professionally represent CEOP and liaise with internal and external entities.* Assist with departmental and events purchasing requests by executing the procurement process from purchase to reconciliation.* Assist CEOP employees with individual and group travel request.* Assist with event planning and support for CEOP-wide events and university-wide events; some nights and weekends, as needed.* Be onsite contact on the day of CEOP special events to ensure everything is executed as planned and handle unexpected situations during the event.* Assist with special projects including federal and institutional reports.* Oversee administrative processes for CEOP including facilitating communication, managing resources, and ensuring a productive and well-organized workplace.* Lead inventory control activities for CEOP sensitive supplies and equipment.* Other duties as assigned.Nevada State University invites applications for the position of Administrative Assistant 4 for the Center for Educational Opportunity Programs (CEOP). The Administrative Assistant 4 will provide high-level administrative support to the Executive Director of TRIO and Educational Opportunity Programs with operations, complexities, challenges and projects. This includes assisting with fiscal activities (purchasing, budgeting, contracts), planning and executing events, office management, and interdepartmental coordination, internal and external communications, and calendar management. **Required Qualifications:*** Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant 3 in Nevada State service; OR an equivalent combination of education and experience as described above.* Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas). Applicants must meet the posted minimum qualifications at the time of application in order to be considered for the position.**Preferred Qualifications:**

* Proficient with Microsoft Office Suite including a high level of Microsoft Excel competency.* Strong communication (oral and written) and interpersonal skills.* Excellent time management skills.* Experience in a higher education setting.* Ability to execute and conclude the procurement process for goods and services.**Salary & Benefits**

Nevada State University offers excellent benefits, including a generous vacation & sick benefits, 12 paid holidays, educational benefits, a choice between three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and an excellent pension retirement plan through the Public Employees’ Retirement System of Nevada. The plan requires employees to withhold 19.25% of the budgeted salary toward retirement with an equal employer match of 19.25%. No relocation assistance is provided for this position.Nevada State University employees or employees within the Nevada System of Higher Education (NSHE, UNLV, UNR, NSU, CSN, TMCC, WNC, GBC, or DRI) MUST use the “Browse Jobs” process within Workday to find and apply for jobs at Nevada State and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Detailed resume listing relevant qualifications and experience;Having been established in 2002, Nevada State University places a special emphasis on the advancement of a diverse and largely underserved student population. Located on a developing 512-acre campus in the foothills of Henderson, Nevada, the university emphasizes high-quality instruction, exemplary service, engaging learning experiences and innovation as a means to more efficient, effective outcomes in all corners of the campus. With an enrollment surpassing 7,500 students, Nevada State University continues to grow as an institution of higher education.Nevada State University has grown to offer over 60 high-demand majors and minors. Curriculum is developed based upon the needs of communities in Nevada, business and industry, and the demands of its students. Top programs include nursing, education, business administration, biology and psychology.NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes).Steven Kenney

Associate Vice President of Human Resources

Title IX Coordinator

1300 Nevada #J-18808-Ljbffr