St. Gabriel's Catholic School
Overview
St. Michael’s Catholic Preparatory School is a co-educational Independent Catholic school serving Pre-K through 12th grade, located in southwest Austin, Texas. The school emphasizes Catholic spirituality, academic excellence, and a diverse, inclusive community with a technology-rich environment. Position: Director of Operations (Full-Time, 12-month, Exempt) Reports To:
Head of School Supervises:
Director of IT, Director of Facilities, Security Staff, Food Services Manager & Kitchen Operations, Front Desk Receptionists, Nursing Staff Start Date:
April 1, 2026 Why St. Michael’s Prep?
Located in the hills of southwest Austin, St. Michael’s Catholic Preparatory School offers a comprehensive PK–12 program with a strong Catholic tradition, diverse community, and focus on technology-enhanced teaching and learning.
The Director of Operations serves as a key member of the school’s leadership team, overseeing non-academic operational functions to ensure a safe, efficient, clean, and welcoming environment for students, faculty, staff, and visitors. This leader is responsible for strategic planning and daily management of facilities, security, food services, front desk operations, information technology, health services, and departmental budgets—ensuring these areas work cohesively in support of the school’s mission and educational program.
Ideal Candidate:
A collaborative, detail-oriented professional with strong leadership skills and a strategic mindset, capable of managing multiple complex functions while maintaining a service-oriented culture.
Key Responsibilities
Strategic Leadership & Planning
Serve as a member of the senior leadership team, contributing to strategic planning and decision-making.
Develop and implement operational strategies that align with the school’s mission and long-term goals.
Identify opportunities for improving operational efficiency, safety, and sustainability across campus systems.
Partner with the Head of School and Director of Finance on annual budgeting, capital planning, and resource allocation for operational departments.
Attend the Board Facilities Committee Meetings well-prepared to give clear updates and guidance to the Committee each month.
Financial Oversight & Budget Management
Collaborate with each operational department (IT, Facilities, Security, Food Services, Front Desk) to develop, manage, and monitor annual budgets.
Track departmental spending, provide regular financial reports, and proactively address variances or overages.
Work closely with the Business Office to ensure accurate forecasting, timely procurement, and adherence to purchasing policies.
Support department heads in making data-informed financial decisions that optimize resources without compromising quality or safety.
Facilities Management
Supervise the Director of Facilities to ensure buildings, grounds, and infrastructure are well-maintained, safe, and supportive of the school’s mission.
Oversee long-range facilities planning, renovations, and construction projects in compliance with regulatory standards and strategic priorities.
Monitor preventive maintenance programs and emergency response protocols.
Maintain strong relationships with vendors to ensure prompt and high-quality service.
Information Technology Oversight
Supervise the Director of IT to ensure robust, secure, and forward-looking technology systems for academic and administrative needs.
Collaborate on technology planning, infrastructure improvements, cybersecurity measures, and integration of new tools to enhance teaching, learning, and operations.
Remain current with IT best practices for PK–12 Independent Schools to ensure appropriate equipment and cybersecurity procedures across divisions.
Safety & Security
Lead and coordinate the school’s security program to ensure a safe environment for all students and staff.
Oversee security personnel and emergency management procedures, including drills and coordination with local agencies.
Regularly evaluate campus safety policies and infrastructure, recommending updates as needed.
Nursing Oversight
Supervise and support the school’s PK–12 nursing staff to ensure high standards of student health services and compassionate care aligned with the school’s mission.
Oversee compliance and policy management related to student health, including regulations, immunizations, medication administration, and emergency procedures.
Coordinate health and safety protocols in collaboration with leadership and ensure effective communications and response to health incidents.
Manage operational aspects of the health services program, including staffing, budgeting, record-keeping, training, and partnerships with local health agencies.
Food Services & Front Desk Operations
Supervise Food Services to ensure kitchens are clean, well-maintained, and aligned with divisional needs.
Oversee front desk and receptionist staff, ensuring excellent service and a welcoming culture.
Establish clear procedures for communication, visitor management, and crisis response at reception points.
Compliance, Policies, and Risk Management
Ensure compliance with local, state, and federal regulations in all operational areas.
Develop, implement, and monitor policies and procedures that support consistency, safety, and efficiency.
Partner with legal and insurance advisors on risk management, including incident reporting and claims.
Qualifications
Required
Bachelor’s degree in Business Administration, Operations Management, or related field.
7+ years of progressive leadership experience in operations, facilities, or a related field.
Proven ability to manage multiple departments and teams simultaneously.
Demonstrated experience in budget creation, oversight, and financial management.
Excellent organizational, analytical, and interpersonal skills.
Strong financial acumen, including budgeting and resource planning.
Commitment to the mission and values of independent/private education.
Preferred
Experience working in a PK–12 educational institution.
Master’s degree in a relevant field.
Knowledge of building codes, OSHA, and food safety regulations.
Familiarity with school technology infrastructure and security best practices.
Personal Attributes
Strategic thinker with a proactive, solutions-oriented mindset.
Effective communicator who builds strong relationships across the school community.
Calm and decisive under pressure with strong judgment.
Collaborative leader who values teamwork and service.
Detail-oriented with a commitment to excellence and timely follow-through.
Application Process Qualified applicants should submit an online employment application and attach a cover letter and resume. Questions: clynch@smcprep.org
Equal Opportunity Employer:
St. Michael’s Catholic Preparatory School provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, genetic information, veteran status, military service, or any status protected by applicable law.
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St. Michael’s Catholic Preparatory School is a co-educational Independent Catholic school serving Pre-K through 12th grade, located in southwest Austin, Texas. The school emphasizes Catholic spirituality, academic excellence, and a diverse, inclusive community with a technology-rich environment. Position: Director of Operations (Full-Time, 12-month, Exempt) Reports To:
Head of School Supervises:
Director of IT, Director of Facilities, Security Staff, Food Services Manager & Kitchen Operations, Front Desk Receptionists, Nursing Staff Start Date:
April 1, 2026 Why St. Michael’s Prep?
Located in the hills of southwest Austin, St. Michael’s Catholic Preparatory School offers a comprehensive PK–12 program with a strong Catholic tradition, diverse community, and focus on technology-enhanced teaching and learning.
The Director of Operations serves as a key member of the school’s leadership team, overseeing non-academic operational functions to ensure a safe, efficient, clean, and welcoming environment for students, faculty, staff, and visitors. This leader is responsible for strategic planning and daily management of facilities, security, food services, front desk operations, information technology, health services, and departmental budgets—ensuring these areas work cohesively in support of the school’s mission and educational program.
Ideal Candidate:
A collaborative, detail-oriented professional with strong leadership skills and a strategic mindset, capable of managing multiple complex functions while maintaining a service-oriented culture.
Key Responsibilities
Strategic Leadership & Planning
Serve as a member of the senior leadership team, contributing to strategic planning and decision-making.
Develop and implement operational strategies that align with the school’s mission and long-term goals.
Identify opportunities for improving operational efficiency, safety, and sustainability across campus systems.
Partner with the Head of School and Director of Finance on annual budgeting, capital planning, and resource allocation for operational departments.
Attend the Board Facilities Committee Meetings well-prepared to give clear updates and guidance to the Committee each month.
Financial Oversight & Budget Management
Collaborate with each operational department (IT, Facilities, Security, Food Services, Front Desk) to develop, manage, and monitor annual budgets.
Track departmental spending, provide regular financial reports, and proactively address variances or overages.
Work closely with the Business Office to ensure accurate forecasting, timely procurement, and adherence to purchasing policies.
Support department heads in making data-informed financial decisions that optimize resources without compromising quality or safety.
Facilities Management
Supervise the Director of Facilities to ensure buildings, grounds, and infrastructure are well-maintained, safe, and supportive of the school’s mission.
Oversee long-range facilities planning, renovations, and construction projects in compliance with regulatory standards and strategic priorities.
Monitor preventive maintenance programs and emergency response protocols.
Maintain strong relationships with vendors to ensure prompt and high-quality service.
Information Technology Oversight
Supervise the Director of IT to ensure robust, secure, and forward-looking technology systems for academic and administrative needs.
Collaborate on technology planning, infrastructure improvements, cybersecurity measures, and integration of new tools to enhance teaching, learning, and operations.
Remain current with IT best practices for PK–12 Independent Schools to ensure appropriate equipment and cybersecurity procedures across divisions.
Safety & Security
Lead and coordinate the school’s security program to ensure a safe environment for all students and staff.
Oversee security personnel and emergency management procedures, including drills and coordination with local agencies.
Regularly evaluate campus safety policies and infrastructure, recommending updates as needed.
Nursing Oversight
Supervise and support the school’s PK–12 nursing staff to ensure high standards of student health services and compassionate care aligned with the school’s mission.
Oversee compliance and policy management related to student health, including regulations, immunizations, medication administration, and emergency procedures.
Coordinate health and safety protocols in collaboration with leadership and ensure effective communications and response to health incidents.
Manage operational aspects of the health services program, including staffing, budgeting, record-keeping, training, and partnerships with local health agencies.
Food Services & Front Desk Operations
Supervise Food Services to ensure kitchens are clean, well-maintained, and aligned with divisional needs.
Oversee front desk and receptionist staff, ensuring excellent service and a welcoming culture.
Establish clear procedures for communication, visitor management, and crisis response at reception points.
Compliance, Policies, and Risk Management
Ensure compliance with local, state, and federal regulations in all operational areas.
Develop, implement, and monitor policies and procedures that support consistency, safety, and efficiency.
Partner with legal and insurance advisors on risk management, including incident reporting and claims.
Qualifications
Required
Bachelor’s degree in Business Administration, Operations Management, or related field.
7+ years of progressive leadership experience in operations, facilities, or a related field.
Proven ability to manage multiple departments and teams simultaneously.
Demonstrated experience in budget creation, oversight, and financial management.
Excellent organizational, analytical, and interpersonal skills.
Strong financial acumen, including budgeting and resource planning.
Commitment to the mission and values of independent/private education.
Preferred
Experience working in a PK–12 educational institution.
Master’s degree in a relevant field.
Knowledge of building codes, OSHA, and food safety regulations.
Familiarity with school technology infrastructure and security best practices.
Personal Attributes
Strategic thinker with a proactive, solutions-oriented mindset.
Effective communicator who builds strong relationships across the school community.
Calm and decisive under pressure with strong judgment.
Collaborative leader who values teamwork and service.
Detail-oriented with a commitment to excellence and timely follow-through.
Application Process Qualified applicants should submit an online employment application and attach a cover letter and resume. Questions: clynch@smcprep.org
Equal Opportunity Employer:
St. Michael’s Catholic Preparatory School provides equal employment opportunity to all applicants and employees without regard to race, color, religion, sex, gender, national origin, age, disability, genetic information, veteran status, military service, or any status protected by applicable law.
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