Minnesota Staffing
Housing Program Administrator
This position is responsible for a variety of housing program duties related to the administration and management of the organizations website, grants, contracts, and production reports. The position will work in many areas related to housing programs being administered, including rental rehabilitation, homeownership education, home purchase, disaster relief, housing development, Continuum of Care, etc. Principal Job Duties and Responsibilities: Website Management: Maintaining the organizations website to ensure updated information and graphics. Gather information from staff and update information on website. Review website regularly to evaluate need for updates and research website improvement techniques. Technology: Manages equipment inventory and replacement schedule. Manages technology requests and coordinates with third party IT. Grant Writing/Reporting/Management: Download information regarding grant applications, research housing data, create data tables, and coordinate the assembly of grant applications. Check the submission package to make sure all required forms, fees, and attachments are included prior to submission. Provide support in grant reports as assigned. Ensure reporting requirements are met per funder requirements and prepare reports and exhibits if required. Coordinate preparation and submittal of annual and quarterly production reports to NeighborWorks. Maintain and update all production data in SharePoint and/or Smartsheet. Ensure grant agreements are signed by all parties and send back to funder, along with any required documents. Enter reporting requirements on tracking sheet and notify staff responsible for reporting when reports are due to funder and file fully executed documents. Rehabilitation Programs: Provide support to staff administering both rental, owner occupied, and commercial rehabilitation programs commonly related to SCDP projects, which may include other components. Assist in the preparation of reports, budget revisions, coordinating meetings, survey data management, mapping requirements and other documentation. Provide extensive support during the application period. Data Management: Work extensively with database software to create comprehensive, complete and user-friendly data reports, fillable forms, spreadsheets, charts and graphs. Import data from multiple sources to correspond and correlate data. Maintain a regular schedule to update reports. Establish a data collection system designed to meet reporting requirements and anticipated reporting needs. Enter data collected pertaining to the task to be completed. Prepare and update agency production reports including but not limited to development summary, pipeline summary, and cumulative production report. Contract Management System: Manage and improve as needed the contract management system by ensuring contracts are sent, received, and negotiated by the organization. Provide copies as needed to other contract parties. Review contracts not returned and correspond with contracting parties. Coordinated Entry List Management: Manage overall implementation of CoCs Coordinated Entry System (CES) as defined by CoC policies and HUD regulations. Provide oversight and daily management of regional CES priority list per CoC policies. Conduct compliance monitoring for CEs partners, manage HMIS data quality processes, and report to CoC. Assist HMIS users as needed with technical assistance to implement CES procedures in HMIS. Travel: Travel within the region and State of Minnesota frequently (monthly) and will travel out of state as needed for training and other staff development opportunities. Must be willing to drive company vehicles or personal vehicle as required. Lifting: Lift more than 25 pounds on occasion and carry multiple packages of materials and equipment. Hours: Work primarily daytime office hours during the week but will be expected to work a flexible schedule including evening hours and weekends to accommodate customer needs and deadlines.
This position is responsible for a variety of housing program duties related to the administration and management of the organizations website, grants, contracts, and production reports. The position will work in many areas related to housing programs being administered, including rental rehabilitation, homeownership education, home purchase, disaster relief, housing development, Continuum of Care, etc. Principal Job Duties and Responsibilities: Website Management: Maintaining the organizations website to ensure updated information and graphics. Gather information from staff and update information on website. Review website regularly to evaluate need for updates and research website improvement techniques. Technology: Manages equipment inventory and replacement schedule. Manages technology requests and coordinates with third party IT. Grant Writing/Reporting/Management: Download information regarding grant applications, research housing data, create data tables, and coordinate the assembly of grant applications. Check the submission package to make sure all required forms, fees, and attachments are included prior to submission. Provide support in grant reports as assigned. Ensure reporting requirements are met per funder requirements and prepare reports and exhibits if required. Coordinate preparation and submittal of annual and quarterly production reports to NeighborWorks. Maintain and update all production data in SharePoint and/or Smartsheet. Ensure grant agreements are signed by all parties and send back to funder, along with any required documents. Enter reporting requirements on tracking sheet and notify staff responsible for reporting when reports are due to funder and file fully executed documents. Rehabilitation Programs: Provide support to staff administering both rental, owner occupied, and commercial rehabilitation programs commonly related to SCDP projects, which may include other components. Assist in the preparation of reports, budget revisions, coordinating meetings, survey data management, mapping requirements and other documentation. Provide extensive support during the application period. Data Management: Work extensively with database software to create comprehensive, complete and user-friendly data reports, fillable forms, spreadsheets, charts and graphs. Import data from multiple sources to correspond and correlate data. Maintain a regular schedule to update reports. Establish a data collection system designed to meet reporting requirements and anticipated reporting needs. Enter data collected pertaining to the task to be completed. Prepare and update agency production reports including but not limited to development summary, pipeline summary, and cumulative production report. Contract Management System: Manage and improve as needed the contract management system by ensuring contracts are sent, received, and negotiated by the organization. Provide copies as needed to other contract parties. Review contracts not returned and correspond with contracting parties. Coordinated Entry List Management: Manage overall implementation of CoCs Coordinated Entry System (CES) as defined by CoC policies and HUD regulations. Provide oversight and daily management of regional CES priority list per CoC policies. Conduct compliance monitoring for CEs partners, manage HMIS data quality processes, and report to CoC. Assist HMIS users as needed with technical assistance to implement CES procedures in HMIS. Travel: Travel within the region and State of Minnesota frequently (monthly) and will travel out of state as needed for training and other staff development opportunities. Must be willing to drive company vehicles or personal vehicle as required. Lifting: Lift more than 25 pounds on occasion and carry multiple packages of materials and equipment. Hours: Work primarily daytime office hours during the week but will be expected to work a flexible schedule including evening hours and weekends to accommodate customer needs and deadlines.