Parker Poe Adams & Bernstein LLP
Administrative Assistant / Legal Professional Assistant
Parker Poe Adams & Bernstein LLP, Columbia, South Carolina, us, 29228
Administrative Assistant / Legal Professional Assistant
Join to apply for the
Administrative Assistant / Legal Professional Assistant
role at
Parker Poe Adams & Bernstein LLP .
Overview Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight‑knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.
The Administrative Assistant / Legal Professional Assistant (LPA) will play a pivotal role in providing high‑level administrative and legal support to a team of attorneys in a fast‑paced environment. This position ensures the team’s daily operations run efficiently by providing outstanding administrative support while delivering exceptional service to attorneys, professional staff, clients, and vendors. The LPA will have the expectation of managing and balancing multiple priorities simultaneously.
The LPA will work an in‑office schedule. The typical schedule will consist of 7.5 hours per day, equaling 37.5 hours per week. Additional hours, including overtime, will be required on occasion.
Primary Duties and Responsibilities
Manage the calendars for the assigned attorneys, including scheduling, rescheduling, or sending individual or group meeting invitations and tracking participation and attendance.
Coordinate travel arrangements, including scheduling flights, ground transportation, overnight accommodations, preparing directions, confirming travel schedules, and completing expense reports.
Perform administrative duties such as scheduling appointments, drafting routine correspondence, scanning and converting documents, and reading and routing incoming mail.
Schedule and coordinate in‑person meetings, including arranging catering, reserving conference rooms, and coordinating with attorneys and other administrative support staff when appropriate.
Prepare, edit, and file correspondence, documents, reports, and presentations, ensuring proper indexing and filing of original documents both paper and electronic records management system.
Prepare and revise legal documents, contracts and correspondence, calendar deadlines, and file/record legal documents and financing statements.
Manage contact information and new client intake information.
Serve as back‑up support for attorneys, paralegals or other administrative staff as needed.
Attend team meetings to ensure client needs are properly met and prioritized.
Adhere to all firm policies, procedures, standards and guidelines, including maintaining client confidentiality.
Perform other duties as assigned by the attorney team.
Requirements
High School diploma/GED and a minimum of 3 years of experience as an executive assistant in a professional services industry or the equivalent combination of education and experience. A college degree is preferred.
Strong time management and organizational abilities, with a proven capacity to prioritize tasks, manage concurrent projects, and perform effectively under pressure. Must be adaptable to shifting deadlines and responsive to urgent requests.
Advanced proficiency in Microsoft Office Suite, especially Word, Outlook and PowerPoint. Familiarity with Adobe, databases, electronic document management systems, and electronic billing and expense report systems is preferred.
Excellent written and oral communication skills, including grammar, punctuation and proofreading.
Exceptional interpersonal and customer service skills. A polished and professional image is paramount.
Skilled in the operation of office equipment such as copy/scanning machine, postage meter, and fax machine.
Motivated, self‑directed individual with the ability to anticipate and resolve issues and work with minimal supervision.
Committed to a collaborative mindset and to actively contribute to team‑oriented goals.
Equal Employment Opportunity Statement Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.
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Administrative Assistant / Legal Professional Assistant
role at
Parker Poe Adams & Bernstein LLP .
Overview Become part of the Parker Poe team that – for more than a century – has represented many of the Southeast’s largest companies and local governments. We are a tight‑knit firm that values the person beyond the lawyer or professional. Because of this, in addition to structured integration efforts, you will find that mentorship, professional development, and internal referrals happen organically. If you want to join a collaborative team providing sophisticated legal services – without losing sight of our calling to give back to our communities – this is the place to be.
The Administrative Assistant / Legal Professional Assistant (LPA) will play a pivotal role in providing high‑level administrative and legal support to a team of attorneys in a fast‑paced environment. This position ensures the team’s daily operations run efficiently by providing outstanding administrative support while delivering exceptional service to attorneys, professional staff, clients, and vendors. The LPA will have the expectation of managing and balancing multiple priorities simultaneously.
The LPA will work an in‑office schedule. The typical schedule will consist of 7.5 hours per day, equaling 37.5 hours per week. Additional hours, including overtime, will be required on occasion.
Primary Duties and Responsibilities
Manage the calendars for the assigned attorneys, including scheduling, rescheduling, or sending individual or group meeting invitations and tracking participation and attendance.
Coordinate travel arrangements, including scheduling flights, ground transportation, overnight accommodations, preparing directions, confirming travel schedules, and completing expense reports.
Perform administrative duties such as scheduling appointments, drafting routine correspondence, scanning and converting documents, and reading and routing incoming mail.
Schedule and coordinate in‑person meetings, including arranging catering, reserving conference rooms, and coordinating with attorneys and other administrative support staff when appropriate.
Prepare, edit, and file correspondence, documents, reports, and presentations, ensuring proper indexing and filing of original documents both paper and electronic records management system.
Prepare and revise legal documents, contracts and correspondence, calendar deadlines, and file/record legal documents and financing statements.
Manage contact information and new client intake information.
Serve as back‑up support for attorneys, paralegals or other administrative staff as needed.
Attend team meetings to ensure client needs are properly met and prioritized.
Adhere to all firm policies, procedures, standards and guidelines, including maintaining client confidentiality.
Perform other duties as assigned by the attorney team.
Requirements
High School diploma/GED and a minimum of 3 years of experience as an executive assistant in a professional services industry or the equivalent combination of education and experience. A college degree is preferred.
Strong time management and organizational abilities, with a proven capacity to prioritize tasks, manage concurrent projects, and perform effectively under pressure. Must be adaptable to shifting deadlines and responsive to urgent requests.
Advanced proficiency in Microsoft Office Suite, especially Word, Outlook and PowerPoint. Familiarity with Adobe, databases, electronic document management systems, and electronic billing and expense report systems is preferred.
Excellent written and oral communication skills, including grammar, punctuation and proofreading.
Exceptional interpersonal and customer service skills. A polished and professional image is paramount.
Skilled in the operation of office equipment such as copy/scanning machine, postage meter, and fax machine.
Motivated, self‑directed individual with the ability to anticipate and resolve issues and work with minimal supervision.
Committed to a collaborative mindset and to actively contribute to team‑oriented goals.
Equal Employment Opportunity Statement Parker Poe is an Equal Opportunity Employer and makes recruitment, employment, promotional and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status or any other characteristic protected by law.
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