City of Battle Creek, Michigan
HR Leave & Training Administrator
City of Battle Creek, Michigan, Battle Creek, Michigan, United States, 49014
Overview
City of Battle Creek, Michigan, is seeking an HR Leave & Training Administrator to administer and manage all aspects of employee leave programs, including FMLA, ADA, short‑term disability, workers’ compensation, parental leave, medical and unpaid leave(s). This role ensures compliance with federal, state, local leave laws, city policies, and collective bargaining agreements, and supports the city’s compliance training programs.
Responsibilities
Manage end‑to‑end leave processes for Family Medical Leave (FMLA), Sickness & Accident Leave (S&A), Paid Parental Leave and other leaves of absence, including application, certification, documentation review and approval. Provide employees with clear, timely and compassionate support throughout the leave process.
Manage the city’s self‑insured Workers Compensation program; enter and track claims, assist in insurance adjustments, coordinate care with the city’s insurance provider and claims adjuster; maintain claim logs as required by federal and state law, prepare MIOSHA and management claim and accident reports; and maintain records of losses, claims, associated expenses and premiums paid by the City.
Coordinate health‑related issues, including all employment‑related physicals, requests for accommodation under ADA, disability retirements and fitness‑for‑duty evaluations.
Serve as primary point of contact for employees and managers on leave eligibility, return‑to‑work protocols, medical restrictions, light‑duty assignments and reasonable accommodation plans.
Work closely with safety and operational teams to review accident and injury reports, investigations, etc.
Ensure accurate tracking of leave balances and timely updates to managers and payroll for time‑keeping records. Maintain compliant documentation and records in accordance with FMLA, ADA, HIPAA, OSHA and city policy. Prepare and maintain reports on leave usage, trends and compliance metrics.
Maintain appropriate self‑insurance authority, including certification by the State to be self‑insured for workers’ compensation.
Coordinate and comply with Drug Free Workplace Policy and FMSCA Drug and Alcohol Policy, acting as the Designated Employer Representative and Program Manager.
Provide administrative oversight and support for various training programs (e.g., anti‑discrimination, harassment, workplace violence, compliance and ethics, city policy, etc.). Schedule, coordinate and communicate training sessions, track and document completion. Assist with new‑hire onboarding as needed.
Partner with Organizational Development, Legal, HR and department leaders to identify training needs and prioritize policy reviews and/or updates as needed.
Maintain confidentiality of employee information and uphold HR compliance standards. Support HR projects as needed and perform backup functions to department peers.
Qualifications
Minimum of a bachelor’s degree in Human Resources, Risk Management, Business Administration or related field; or a minimum of five (5) years’ experience in an equivalent role.
At least three (3) years of experience in leave management and Workers Compensation administration.
Knowledge of leave laws, such as FMLA, ADA, HIPAA and state‑specific regulations.
Excellent written and verbal communication skills.
Strong organizational and record‑keeping skills with attention to detail and accuracy.
High level of professionalism, discretion and customer‑service orientation.
Valid driver’s license.
Preferred Qualifications
PHR or SHRM‑CP certification.
Experience with administering benefits in conjunction with collective bargaining agreements.
Certified Workers’ Compensation Professional Designation.
Physical Requirements/Working Conditions This work is sedentary and requires little to no exertion of force; work regularly requires sitting, bending, reaching, hand dexterity (grasping, holding, keyboarding, repetitive movements), reading, writing, eye‑hand coordination, seeing (near and/or far, color, depth, field of vision), hearing, using the telephone, contact with government officials and the general public, working overtime, and working inside and alone.
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Responsibilities
Manage end‑to‑end leave processes for Family Medical Leave (FMLA), Sickness & Accident Leave (S&A), Paid Parental Leave and other leaves of absence, including application, certification, documentation review and approval. Provide employees with clear, timely and compassionate support throughout the leave process.
Manage the city’s self‑insured Workers Compensation program; enter and track claims, assist in insurance adjustments, coordinate care with the city’s insurance provider and claims adjuster; maintain claim logs as required by federal and state law, prepare MIOSHA and management claim and accident reports; and maintain records of losses, claims, associated expenses and premiums paid by the City.
Coordinate health‑related issues, including all employment‑related physicals, requests for accommodation under ADA, disability retirements and fitness‑for‑duty evaluations.
Serve as primary point of contact for employees and managers on leave eligibility, return‑to‑work protocols, medical restrictions, light‑duty assignments and reasonable accommodation plans.
Work closely with safety and operational teams to review accident and injury reports, investigations, etc.
Ensure accurate tracking of leave balances and timely updates to managers and payroll for time‑keeping records. Maintain compliant documentation and records in accordance with FMLA, ADA, HIPAA, OSHA and city policy. Prepare and maintain reports on leave usage, trends and compliance metrics.
Maintain appropriate self‑insurance authority, including certification by the State to be self‑insured for workers’ compensation.
Coordinate and comply with Drug Free Workplace Policy and FMSCA Drug and Alcohol Policy, acting as the Designated Employer Representative and Program Manager.
Provide administrative oversight and support for various training programs (e.g., anti‑discrimination, harassment, workplace violence, compliance and ethics, city policy, etc.). Schedule, coordinate and communicate training sessions, track and document completion. Assist with new‑hire onboarding as needed.
Partner with Organizational Development, Legal, HR and department leaders to identify training needs and prioritize policy reviews and/or updates as needed.
Maintain confidentiality of employee information and uphold HR compliance standards. Support HR projects as needed and perform backup functions to department peers.
Qualifications
Minimum of a bachelor’s degree in Human Resources, Risk Management, Business Administration or related field; or a minimum of five (5) years’ experience in an equivalent role.
At least three (3) years of experience in leave management and Workers Compensation administration.
Knowledge of leave laws, such as FMLA, ADA, HIPAA and state‑specific regulations.
Excellent written and verbal communication skills.
Strong organizational and record‑keeping skills with attention to detail and accuracy.
High level of professionalism, discretion and customer‑service orientation.
Valid driver’s license.
Preferred Qualifications
PHR or SHRM‑CP certification.
Experience with administering benefits in conjunction with collective bargaining agreements.
Certified Workers’ Compensation Professional Designation.
Physical Requirements/Working Conditions This work is sedentary and requires little to no exertion of force; work regularly requires sitting, bending, reaching, hand dexterity (grasping, holding, keyboarding, repetitive movements), reading, writing, eye‑hand coordination, seeing (near and/or far, color, depth, field of vision), hearing, using the telephone, contact with government officials and the general public, working overtime, and working inside and alone.
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