Executive Assistant Job at Massachusetts Staffing in Newburyport

Executive Assistant Opportunity

We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to C-suite executives in Newburyport, Massachusetts. This long-term contract position offers an exciting opportunity to manage essential administrative tasks while ensuring seamless operations in a dynamic and efficient environment. The ideal candidate will possess exceptional organizational skills and the ability to handle confidential information with discretion.

Responsibilities:

• Coordinate and manage complex travel arrangements, including booking flights, accommodations, and transportation for executives.
• Prepare detailed meeting notes to capture key discussions and action items during executive meetings.
• Oversee and maintain executives' calendars, ensuring all appointments, deadlines, and priorities are effectively managed.
• Handle sensitive and confidential documents with the utmost discretion and professionalism.
• Collaborate with executives to support both traditional and tech-focused leadership styles.
• Utilize Microsoft Office Suite and Outlook to create and manage documents, emails, presentations, and scheduling.
• Assist in preparing materials for board meetings using specialized software such as BoardDeck.
• Act as a liaison between executives and internal or external stakeholders, ensuring clear and timely communication.
• Ensure the smooth execution of day-to-day operations by anticipating executives' needs and resolving issues proactively.

Requirements:

• Proven experience in managing calendars and scheduling for senior executives.
• Strong expertise in coordinating and booking travel arrangements for business purposes.
• Ability to take comprehensive and actionable meeting notes.
• Familiarity with Microsoft Office Suite and Outlook for administrative tasks.
• Demonstrated ability to handle confidential information with discretion.
• Experience working in a public company environment is highly preferred.
• Capability to adapt to both traditional and technology-driven executive styles.
• Knowledge of board meeting preparation tools like BoardDeck is a plus.