Ohio Staffing is hiring: Executive Assistant in Columbus

Global Administration Executive Assistant

Join our team as an Executive Assistant & Office Services Administrator, driving seamless operations and fostering team connections on-site, making a visible & meaningful impact. Do you want to work on complex and pressing challenges-the kind that bring together curious, ambitious, and determined leaders who strive to become better every day? If this sounds like you, you've come to the right place.

This unique role combines the responsibilities of an Executive Assistant (EA) supporting our Office Managing Partner with those of an Office Services Administrator, ensuring the smooth operation of our office environment. You will thrive in a fast-paced, high-performance environment, demonstrating exceptional organizational skills, proactive problem-solving, and a commitment to delivering outstanding service. You will be based in our Columbus, OH office.

Executive Assistant Responsibilities (50%)

• Calendar Management: Strategically manage and maintain complex calendars ensuring optimal time management and prioritization.
• Meeting Coordination: Plan and coordinate client and internal meetings, conference calls, events, and meals, including sending reminders and managing logistics.
• Travel Arrangements: Organize and manage complex international and local travel arrangements, accommodating individual preferences and ensuring seamless execution.
• Strategic Alignment: Foster strong collaboration and maintain transparent communication with key stakeholders, including Managers and Regional Managers, to ensure alignment, consistency, and seamless execution daily across all processes.
• Communication Management: Track and manage incoming communications, respond to correspondence on behalf of the Partner when appropriate, and maintain confidentiality of sensitive information.
• Project Management: Plan, organize, and execute projects with minimal guidance, often involving senior leadership participants.
• Client and Stakeholder Interaction: Act as an informed representative for the Partner, fostering strong relationships with clients, their administrative contacts, and internal colleagues.
• Administrative Support: Prepare and submit timesheets and expenses, manage client accounting statements and invoices, and handle miscellaneous administrative tasks. Provide backup EA coverage as necessary for EA team.

Office Services Responsibilities (50%)

• Reception and Visitor Management: Manage the reception desk, greet and check-in visitors, and handle incoming calls with professionalism.
• Office Maintenance: Ensure all physical spaces (conference rooms, common areas, private offices, desks, and kitchens) are maintained to a high standard, including frequent room setups and adjustments.
• Catering and Supplies: Coordinate catering for office functions, manage vendor relationships, reconcile billing, and oversee ordering and restocking of snacks, coffee, office supplies, and other pantry items.
• IT and Security Support: Serve as the on-the-ground point of contact for basic IT troubleshooting, inventory management, and firm Security, including administering keycards and badges.
• Event Support: Provide logistical support for internal and external events, ensuring smooth execution and a professional experience for all participants.

This role is intended to support the EA & Office Service function for the duration of the office pilot ("Pilot Period"). Should the pilot office not become permanent, you would be eligible to transition into other internal opportunities available at the firm, such as moving into a regular full-time version of the role in another approved office location. Your compensation and other terms of employment may change in accordance with your new role, should you choose to remain with the firm.

You are someone who thrives