ISEC Rancho Cucamonga, Rancho Cucamonga, California, United States of America
Job Description
Posted Friday, July 11, 2025 at 9:00 AM
REPORTS TO: Operations Manager or Sr. Project Manager
FLSA Status: Non-Exempt
Position Summary
The Project Assistant provides administrative assistance to the Project Management team.
Duties & Responsibilities
Administrative Assistance
- Provide and maintain meeting minutes for all staff, project-specific meetings.
- Assist with or prepare field files.
- Complete inventory control.
- Assist PM team as needed in preparing various internal reports and outgoing documents.
- Assist PM team with supporting documents for Billing, A/R, CPRs.
- Assist PM team with preparation of timecards, COPs, T/M tickets for other document submissions.
- Assist PM team as assigned.
Document Control
- Update/maintain Prolog/Excel/Operations Workbook.
- Receive and log in all inbound and outbound correspondence such as RFIs, submittals, Daily Reports, etc.
- Maintain contract documents and drawings.
- Track, follow up and insure documents such as vendor/subcontractor amendments, bonds and releases have been received, executed, and logged.
Data Entry
- Bluebeam, Prolog and other various data entry.
- Code and research invoices.
- JDE entry and reporting.
- Cost to Complete entry.
Other Duties
Please note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Preferred Qualifications (in addition to minimum qualifications)
Education/Experience
- Associates Degree (preferred emphasis Construction) or 1 year of experience in an administrative role in the construction industry i.e. Project Assistant or Contracts Administrator
Knowledge/Skills
- Experience in data entry, payroll or bookkeeping
- Proficiency in MS Office Suite applications
Minimum Qualifications
Education/Experience
- High School Diploma or equivalent, or at least 1 year in an administrative role
Knowledge/Skills
- Able to prioritize and multi-task
- Good written and verbal communication skills
- Good organizational and time management skills
- Proficiency in MS Office Excel and Word
Customer Service Skills:
- Demonstratescommitment to deliver outstandingservice both with internal and external customers
- Takes ownership to personally resolve customer problems (or find someone who can)
- Listens well, asks clarifying questions, and checks for agreement with customers
- Committed to following-up with customers in all instances in a timely manner
- Strong sense of accountability - ensures that you will do what you say that you are going to do
- Creates a personal connection with customers smiles, warm greetings, acts friendly and respectful
#J-18808-Ljbffr