Administrative Assistant Job at Brown | Streza in California

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This range is provided by Brown | Streza. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $80,000.00/yr

Brown & Streza, LLP is a mid-sized law firm in Orange County that focuses on Business Planning, Estate Planning, Trust and Estate Administration, Complex Income Tax Planning, Charitable Sector, and Mergers & Acquisitions. We offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team’s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team.

Administrative Assistant - Tax, Trusts, and Estates

Brown & Streza, LLP is seeking an experienced administrative assistant to assist and support Attorneys and Paralegals in the Tax, Trusts, and Estates department. This position involves exceptional customer service, time management skills, project and deadline tracking, ability to work under pressure in a high-paced environment, and extreme attention to detail.

Responsibilities and duties:

• Heavy calendaring for attorneys
• Coordinate with other departments to confirm appointments
• Communicate with clients by phone and email
• Create and maintain database records
• Prepare routine correspondence
• Project management
• Document management

Qualifications

Required:

• Minimum 2 years of experience working as an administrative assistant or legal secretary
• Excellent administrative, verbal and written communication skills
• Exceptional customer service
• Strong time management and organizational skills
• Accurate typing and prior exposure to Microsoft Office programs
• Ability to operate computers, photocopiers/scanners, and fax machines

Preferred:

• 3 years of experience working as an executive assistant, administrative assistant or legal secretary in a law firm setting
• Advanced project management skills
• Experience working with document management and CRM systems

Physical Requirements:

• Frequent standing and walking
• Sitting for up to four hours at a time
• Bending and stooping as needed
• 6 medical plan options (3 offering an employer funded HSA)
• Dental and vision plans
• 401(k) plan with significant employer matching
• Great working environment
• OC Register 2024 Top Workplace
• OC Business Journal 2025 Best Place to Work

Schedule:

• 38-hour work week – ½ day Fridays
• This role could be hybrid eligible after 3 months of employment.

Applicants will be asked to submit a resume and cover letter.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative, General Business, and Legal

Industries

• Legal Services, Trusts and Estates, and Law Practice

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

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