Rutgers University is hiring: Administrative Assistant in Newark

Overview

The Division of Enrollment Management at Rutgers University–Newark is dedicated to attracting, admitting, and supporting students throughout their academic journey. The division includes several key areas: One Stop Student Services (which integrates the Office of Financial Aid and the Registrar’s Office), the Office of Graduate and Undergraduate Admissions, and the Center for Pre-College Programs. This Administrative Assistant position will be housed within the Office of Graduate and Undergraduate Admissions, which partners closely with the academic schools and colleges at Rutgers University–Newark to recruit and enroll new graduate and undergraduate students.

Posting Summary

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking an Administrative Assistant. Reporting to the Director of Campus Programs and Visitor Services, the Administrative Assistant provides administrative support and program coordination to the Office of Graduate and Undergraduate Admissions.

This position is responsible for and not limited to the following:

• Serves as the first point of contact for visitors to the Office of Graduate and Undergraduate Admissions
• Professionally manages high-volume welcome/reception and processing areas; schedules appointments, arranges and coordinates logistics for events and meetings
• Works in coordination with the Director and the Administrative Coordinator to provide work direction for the day-to-day operations of the Office of Graduate and Undergraduate Admissions
• Prioritizes tasks and manages the flow of traffic in the welcome/reception and processing areas, handling regular walk-in traffic as well as scheduled appointments/visitors to the office
• Manages other duties as assigned throughout the year, demonstrating the capability to learn new information, understand it, and use that information to be effective in the position
• Communicates effectively with all colleagues through regular and planned communication and/or meetings so that information and updates are passed accurately and timely to those who require it
• Maintains an organized, neat, clean, and confidential area that is visually pleasing and welcoming to visitors due to the visibility of the position

Affirmative Action / Equal Employment Opportunity

OED policies and statements are included as part of the posting. See the provided Non-Discrimination Statement for full details.

Salary and Benefits

FLSA Nonexempt

Grade 03

Salary Details

Minimum Salary 52602.480

Mid Range Salary 64788.980

Maximum Salary 76975.480

Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Details

Position Status Full Time

Working Hours 37.5

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, and report writing

Required Knowledge, Skills, and Abilities

• Requires good communication skills and computer literacy
• Position requires passion for customer service and providing an exceptional degree of responsiveness
• Must be able to manage multiple tasks while handling interruptions

Preferred Qualifications

• Uses multiple Microsoft Office platforms – WORD (for standard word processing), PowerPoint (for presentations), and Excel (for report production)
• Knowledge of the Admissions systems, including, but not limited to, IMS, ImageNow, Salesforce, Perceptive Content, Graduate Portal, and the Enrollment System

Physical Demands and Work Environment

• Some occasional evening and weekend hours are required

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * What is the highest level of education you have completed?
  • High School Diploma/GED
  • Associate’s Degree
  • Bachelor’s Degree
  • Master’s Degree
  • Ph.D.
• * Do you have a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?
  • Yes
  • No
• * Have you been in your current position for 6 months?
  • Yes
  • No

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement.

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us.

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at OneSource@Rutgers.edu.

Rutgers University participates in the E-Verify program as required by law. Learn more about the E-Verify program.

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or ROCS@hr.rutgers.edu.
To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here.