Staffmark Group is hiring: Administrative Assistant in Vista

Staffmark is seeking a highly organized and bilingual (Spanish‑speaking) Administrative Assistant to join our Contracts Department in a fast‑paced solar installation environment. This role ensures smooth project operations by managing customer communications, permits, invoices, and documentation related to solar installation projects.

Pay: $20-$22/hour

Shift: 11:00 AM - 8:00 PM

Responsibilities

• Handle administrative tasks for solar installation projects, ensuring accuracy and efficiency.
• Submit, track, and manage project permits with local agencies.
• Prepare and process invoices promptly.
• Communicate with clients via phone, email, and customer portals.
• Upload and organize project documents, including roofing photos and related files.
• Support Contracts and Operations Managers with workflow tracking and documentation.
• Maintain compliance with company and regulatory standards.
• Keep accurate and organized records for all assigned projects.
• Perform additional administrative duties as needed.

Qualifications

• Bilingual (Spanish/English) – Required
• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Strong computer and data entry skills; tech‑savvy is a must
• Excellent organization, time management, and communication skills
• Friendly, professional, and customer‑focused demeanor
• Ability to multitask and meet deadlines in a fast‑paced environment
• Prior administrative experience in the construction or solar industry is a plus

We offer a comprehensive benefits package designed to support your health, financial goals, and work‑life balance. This includes medical, dental, and vision insurance; life and short‑term disability coverage; a 401(k) retirement plan; weekly pay every Friday; employee discounts; and referral bonuses.

Ready to get started?

Click "Apply Now" and a recruiter will reach out to discuss this exciting opportunity.

The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on geographic location, experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.

The range listed is just one component of the total compensation package for our employees. We provide a variety of benefits, including medical, dental, and vision plans; pre‑tax savings plans; pre‑tax parking and commuter plans; supplemental health and welfare plans; a retirement savings plan; an employee assistance program; pet insurance; and paid holidays. Other rewards may include short‑term incentives and paid time off.

After you have applied, download our Staffmark Group WorkNOW App to receive real‑time job offers and apply for additional opportunities. You can download it from the App Store or Google Play.

Equal Employment Opportunity

Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, parent status, military or veteran status, or any other non‑merit based factors. Staffmark provides reasonable accommodations throughout the application, interviewing and employment process. We are an E‑Verify employer. This policy applies to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment. All decisions with respect to employment matters will be made in accordance with applicable laws and regulations.

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