City of Smyrna Police Department is hiring: Administrative Assistant in Smyrna

Administrative Assistant – City of Smyrna Police Department

Pay begins at $48,799.25 and is based on applicable experience. This part‑time position is eligible for an annual performance bonus as well as a longevity bonus.

Benefits

• Paid Holidays: 13 days
• Paid Time Off: 23 days (7.08 hours per pay period)
• Longevity Bonus: Based on Years of Service
• Merit Pay: Based on performance (Annual Salary increase and Bonus)
• Short and Long‑Term Disability
• Employee Assistance Program
• Basic Life Insurance (1x Salary or $50k minimum, $10k spouse, $5k child)
• Retirement Match
• Education Reimbursement
• Free Wellness Programs and Free Gym Access
• HSA: $15.24 single / $104.93 family
• OAP: $20.40 single / $140.18 family

Essential Duties & Responsibilities

• Provides accurate and courteous assistance to citizens, vendors, and other Town employees.
• Provides secretarial/clerical support; processes and maintains a variety of documentation associated with departmental operations within prescribed timeframes and according to department policies and procedures.
• Creates records, reports, correspondence, memorandums, and databases using word processing, spreadsheets, and presentation software.
• Types documents, makes copies, sends/receives faxes, files documentation, and processes incoming mail.
• Provides customer service, answers routine questions, complaints, or requests for service; initiates problem resolution.
• Maintains file systems of department files/records; prepares and sets up files; sorts, organizes, retrieves, and destroys documents.
• Receives and dispatches two‑way radio calls.
• Assists Stormwater Coordinator in preparing packets for SWAC meetings, agendas, minutes, and reports; attends SWAC meetings and prepares minutes.
• Maintains records of surety instruments for road cuts.
• Performs tasks related to Mapleview Cemetery, including record keeping, selling graves, corresponding with families, funeral homes, and monument companies; available periodically for on‑standby cemetery call‑outs after hours, weekends, and holidays.
• Assists in ordering supplies, materials, and maintaining inventory.
• Interacts with all Town departments to facilitate flow of information.
• Oversees department functions in the absence of the Office Coordinator.
• Other duties as assigned by supervisor.
• Reports to the Public Works Director.

Minimum Qualifications

• High school diploma or GED.
• Two (2) years of previous experience and/or training in clerical work, secretarial work, customer service, record management, collections, and personal computer operations.
• Equivalent combination of education, training, and experience that provides requisite knowledge, skills, and abilities for this job.
• Must be at least 18 years of age.
• Must possess and maintain a valid TN driver’s license.
• Must be available for cemetery call‑outs after hours, weekends, and holidays (sometimes required).