Executive Assistant Job at Fivestone Management in Fort Worth

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Company Information: Fivestone Management is an innovative real estate management company with a diverse portfolio of properties across the United States. We create thriving environments for the communities we manage and value individuals who bring unique strengths to the table. Each team member delivers outstanding experiences to residents, partners, owners, and vendors.

Location: Fort Worth, TX

Website: Fivestone Management

We do not offer visa sponsorship for this position.

Benefits

• Competitive Compensation Package
• Medical + Dental + Vision Coverage
• 401K + Company Match
• Life Insurance + Long Term Disability Coverage – 100% Company Paid
• Health Savings Account (HSA)
• Gym Reimbursement Program
• Tuition Reimbursement Program
• Wellness Check Program - Insurance Premium Discounts
• EAP Resources
• Voluntary Benefit Offerings
• Paid Holidays
• Paid Time Off (PTO)

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our executive leadership. This individual will play a critical role in managing schedules, communications, and administrative tasks, enabling the executive(s) to focus on strategic priorities. The ideal candidate is a self-starter with excellent judgment, discretion, and professionalism.

Key Roles / Responsibilities

• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Serve as a gatekeeper and primary point of contact for internal and external communications
• Prepare reports, presentations, and correspondence on behalf of the executive
• Organize and coordinate executive meetings, including agendas, logistics, minutes, and follow-ups
• Handle confidential information with integrity and discretion
• Assist with special projects, research, and event planning as needed
• Monitor and prioritize emails, calls, and other communications
• Maintain organized filing systems (digital and physical)
• Track and process expense reports, invoices, and other financial documentation
• Liaise with internal departments and external stakeholders on behalf of the executive

Required Education, Experience, And Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or similar role
• Exceptional organizational and time-management skills
• Excellent written and verbal communication abilities
• High level of discretion, professionalism, and reliability
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar tools (e.g., Google Calendar)
• Ability to multitask and adapt in a fast-paced environment
• Strong problem-solving skills and attention to detail
• Bachelor’s degree preferred, but not required

Working Conditions

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Positions self to install equipment, including under desks.
• Moves throughout the building to access files.
• Must be able to comprehend and follow written and oral instructions.
• Must be able to complete tasks even with frequent interruptions.
• Must be able to use discretion and independent judgment as needed.
• Must be able to speak clearly on the phone and to fellow workers.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and the employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and are subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

I acknowledge that I have read and understand the description of this position and have had the opportunity to ask my supervisor about any points I did not understand. I hereby state that I can perform the essential functions of this position with or without reasonable accommodation.