WICHITA COMPANY LIMITED is hiring: Legal Secretary in Wichita

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The City of Wichita is NOT an E-Verify Employer.

Distinguishing Features of Work

Join a dynamic legal team that supports the vital operations of the City of Wichita. As a Legal Secretary, you’ll play a key role in delivering professional legal and administrative support to attorneys in the Law Department. Working under general supervision, you will draft, prepare, and organize legal correspondence and documentation, manage litigation calendars, and assist with case file management using modern case management systems. This position requires discretion, attention to detail, and a strong understanding of legal terminology and processes. Your ability to anticipate needs, maintain confidentiality, and ensure seamless office operations makes you a trusted partner in legal service delivery. You will report directly to the Chief Deputy City Attorney and contribute meaningfully to the City's legal functions.

Workdays and Hours: Monday - Friday 8:00am - 5:00pm

Bargaining Unit: Employee Council

Examples of Work Performed

• Takes machine or oral dictation and transcribes and types from notes.
• Answers telephone, receives visitors, attends meetings, takes notes and prepares the minutes.
• Computes, records, and maintains files concerning financial, personnel, payroll, or purchasing information.
• Accepts appointments for supervisor and sets up calendar.
• Types varied articles, reports, letters, forms or other material.
• Prepares pleadings, opinions, briefs, ordinances, and resolutions as directed.
• Completion of work assignments may require the operation of a vehicle.
• These examples are not intended to be all-inclusive.
• Other related duties may be assigned as needed.

Requirements of Work

• Considerable knowledge of office practices and procedures, office machines, business English, spelling and arithmetic.
• Considerable knowledge of legal terminology and forms used.
• Ability to handle and understand legal matters.
• Ability to use a computer to access, interpret, and record information.
• Ability to compose routine letters and develop and refine internal office procedures.
• May require ability to make a passing score on a shorthand test.
• Ability to transcribe from machine dictation or written notes.
• Ability to develop and maintain effective working relationships with associates, representatives of other organizations, and the public.
• Ability to communicate clearly and effectively, both orally and in writing.
• May require ability to acquire and maintain a valid Kansas driver's license.
• An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Experience and Training

Required Experience And Training

• 30 completed college credit hours in legal secretary, legal studies, or paralegal studies, with one year of clerical or administrative work in a legal or government office (Experience must include tasks such as preparing legal documents, maintaining official records, supporting attorneys or senior staff, managing case files, or coordinating schedules.) OR Technical certificate in legal secretary or paralegal studies, with two years of clerical or administrative work in a legal or government office.
• Must be legally authorized to work in the United States without the need of a sponsorship.
• Attainment of passing scores on pre-employment tests. Candidates with required experience and training will be required to take the following assessments:
• Customer Service Mindset Survey
• Office Grammar and Spelling
• Typing (5-minute Onscreen)
• Microsoft Word 2013 - Whole Test

Preferred Experience And Training

• One year of experience drafting legal documents such as motions, briefs, contracts, or ordinances under attorney direction.

Offers of employment are contingent upon passing a pre-employment physical, which includes drug screening, and upon satisfactory evaluation of the results of a criminal record check.

Applicants have rights under Federal Employment Laws. Please find more information under the following links:

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlan.pdf

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

Full-time Employee Benefits

• VACATION - Most employees with less than five years employment earn 10 days of vacation per year. After five years, accrual rates increase at varying rates to varying maximums, depending on work schedule and/or union representation. Employees can accumulate and carry forward up to 240 hours each year.
• HOLIDAYS - There are eleven paid holidays. Employees also receive one Personal Holiday that is granted after the first six months of employment.
• SICK LEAVE - Sick leave accrual begins at one-half day per month. After five years, sick leave accruals are one work day per month. Employees can accumulate and carry forward all unused sick leave each year. Employees who use 24 hours (3 days) or less of sick leave in a calendar year earn a "Well Day." An additional "Well Day" can be earned following a year of perfect attendance.
• HEALTH INSURANCE – UMR / United Healthcare provides two levels of medical and prescription drug plans. Both medical plan are PPOs and do not require selecting a physician or referrals for specialty care. Both medical plans include Teladoc virtual care (primary care/mental health benefits at no charge), Dario healthy living programs, and VSP Vision benefits. Pre-tax premium deductions are offered. The City contributes 80% of the premium cost towards medical, prescription drug and vision insurance.
• DENTAL INSURANCE - Two Delta Dental plans are offered – Preferred and Traditional. The Delta Preferred plan requires using a dentist from a smaller network for a lower premium. The Delta Traditional plan allows use of any dentist, although benefits are higher using a dentist from the large Delta network. Benefits under both plans are the same (with the exception of some Orthodontic benefits) Pre-tax premium deductions are offered.
• LIFE INSURANCE – Low-cost voluntary term life insurance is available. Employees pay one-third of the cost. The amount of Basic Life coverage is two times annual pay up to a determined maximum amount. Dependent coverage is available at $20,000 spouse / $10,000 child(ren) for an additional $0.14 per pay period. Accidental death and dismemberment coverage is included. The plan is through MetLife.
• SUPPLEMENTAL LIFE – Additional voluntary employee-paid term life insurance is available from MetLife at low group rates. Participation in Basic Life is required. The Life Insurance plans are portable.
• LONG-TERM DISABILITY INSURANCE– The voluntary employee-paid group disability plan from MetLife provides 60% of pre-disability income for injury or health related disabilities. Premiums are determined by income and age.
• VOLUNTARY ACCIDENTAL DEATH & VISUAL – Voluntary employee-paid AD&D from MetLife offers coverage for accidental death and dismemberment.
• RETIREMENT - The City offers two retirement plans - Wichita Employees (WER) Plan 3, and Commissioned Police & Fire Plan C-79. The WER plan is a defined contribution plan; Police & Fire is a defined benefit plan. Both are contributory - employees and the City share the cost.
• FLEXIBLE SPENDING ACCOUNTS – Employees may elect to make FSA pre-tax deductions for dependent care and/or unreimbursed medical expenses, reducing the cost of these expenses by eliminating taxes on the amount deducted.
• LONG-TERM CARE INSURANCE – This plan from UNUM offers facility and home care benefits for employees, spouses, and some other family members. Several options for benefit amount and duration, and specific plan features are available.

Other Benefits & Programs

• Deferred Compensation Investment Program
• Employee Discounts and Wichita Employee Association (WEA)
• Bereavement Pay
• Employee Emergency Assistance Fund
• Voluntary Shared Leave Program
• Training Programs
• Longevity Pay
• Credit Union
• Employee Assistance Program (EAP)
• Injury Leave (on-job injury)
• Community Volunteer Events

Selection Questions

1. (Legal) I have completed 30 or more college credit hours in the following area:

• Legal Secretary
• Legal Studies
• Paralegal Studies
• I have completed 30 or more college credit hours, but not in any of the above fields
• I have not completed 30 or more college credit hours.

2. (Legal) I have earned a technical certificate in the following area:

• Legal Secretary
• Paralegal Studies
• Both Legal Secretary and Paralegal Studies
• I have earned a technical certificate, but not in either of the above fields
• I have not earned a technical certificate.

3. I have following years of clerical or administrative work in a legal or government office (Experience must include tasks such as preparing legal documents, maintaining official records, supporting attorneys or senior staff, managing case files, or coordinating schedules.)

• less than 1 year of experience
• 1 year - less than 2 years of experience
• 2 - 3 years of experience
• 4 + years of experience
• I do not have any clerical or administrative work in a legal or government office (Experience must include tasks such as preparing legal documents, maintaining official records, supporting attorneys or senior staff, managing case files, or coordinating schedules.)

4. I have following years of experience drafting legal documents such as motions, briefs, contracts, or ordinances under attorney direction.

• less than 1 year of experience
• 1 year - less than 2 years of experience
• 2 - 3 years of experience
• 4 + years of experience
• I do not have any experience drafting legal documents such as motions, briefs, contracts, or ordinances under attorney direction.

5. I am legally authorized to work in the United States without sponsorship.

• Yes
• No
• Required Question

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Legal
• Industrial Machinery Manufacturing

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