The Johns Hopkins University
Grants & Contracts Specialist (Office of Research & Translation)
The Johns Hopkins University, Baltimore, Maryland, United States, 21276
Grants & Contracts Specialist (Office of Research & Translation)
The Office of Research & Translation (ORT) is seeking a
Grants & Contracts Specialist
who will work directly with project PIs, Co‑PI’s/Co‑I’s and finance/administrative staff. The role supports procurement, reimbursements, online payment transactions, allocations, initiation of journal entries, cost transfers, reconciling reports, preparation of quarterly budget meetings, and financial status reporting processes.
The Specialist will provide entry‑level sponsored funds management for more than 80% of the time, with responsibility for pre‑award and post‑award functions including proposal preparation, budget development, account maintenance, billing/invoicing, reporting, and closeout.
Specific Duties & Responsibilities
Partner with departmental faculty and/or budgetary staff on the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Work with representatives from ORA under the guidance of senior department research team members.
Understand and utilize institutional pre‑award grant process and sponsor guidelines.
Review sponsored project proposals for assigned grants of moderate complexity prior to forwarding to the Grants & Contracts Manager and ORA for signature.
Provide instruction, preparation assistance and support related to application procedures, at the direction of senior staff.
Serve as a liaison between research units, central offices and funding agencies for grants of moderate complexity.
Review budgets and related justification for appropriateness and completeness; ensure all applicable and indirect costs are applied.
Ensure compliance with grant and contract management regulations, internal protocols, accurate protocol information, conflict‑of‑interest policies, etc.
Coordinate relevant details for all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and research management.
Assist with closeouts as needed; support all relevant post‑award responsibilities such as account reconciliation, effort reporting, cost transfers, invoice payments, and related faculty support.
Other duties as assigned.
Additional Responsibilities
Assist in processing and reporting of sub‑award and consultant/vendor invoices.
Assist with processing new awards and modifications in JAWS/SWIFT.
Monitor shared finance inbox and triage appropriately.
Communicate with Accounts Payable, Supply Chain, Accounts Receivable, Sponsored Projects, Research Projects Administration, and other JHU departments on a routine basis.
Process timecards for hourly student employees.
Minimum Qualifications
Bachelor’s Degree.
Additional education may substitute for required experience; high‑school diploma may be substituted for required education beyond a high‑school diploma, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
One year of administrative/budgeting experience.
General knowledge of Johns Hopkins University accounting system and related fiscal offices.
Technical Qualifications & Specialized Certifications
General knowledge of accounting and budgeting theory and practices.
General understanding of external federal guidelines and procedures regarding grants and contracts.
Experience with Excel.
Technical Skills & Expected Level of Proficiency
Analytical Skills – Developing
Attention to Detail – Developing
Grant Closeout Procedures – Developing
Grant Proposal Preparation – Developing
Grant Regulations – Developing
Grants and Contracts Management – Developing
Oral and Written Communications – Developing
Record Keeping – Developing
Regulatory Compliance – Developing
Relationship Management – Developing
Classified Title:
Grants & Contracts Specialist
Role/Level/Range:
ATP/03/PB
Starting Salary Range:
$23.69 - $41.43 HRLY (Commensurate w/exp.)
Employee group:
Full Time
Schedule:
M-F, 37.5 hrs wkly
FLSA Status:
Non‑Exempt
Location:
Hybrid/Homewood Campus
Department name:
WSE Office of Research
Personnel area:
Whiting School of Engineering
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. More information on the benefits package can be found at https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
The job allows substitutions for education and experience in accordance with the JHU Equivalency Formula.
Applicants Completing Studies
Applicants who are completing their final academic semester/quarter are considered eligible and may be asked to confirm completion date.
Background Checks
The successful candidate(s) will be subject to a pre‑employment background check. Johns Hopkins is committed to hiring individuals with a justice‑involved background.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through its strategic framework.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Accommodation Information
If you require assistance during the pre‑employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions may be provided to individuals for religious beliefs or medical reasons.
#J-18808-Ljbffr
Grants & Contracts Specialist
who will work directly with project PIs, Co‑PI’s/Co‑I’s and finance/administrative staff. The role supports procurement, reimbursements, online payment transactions, allocations, initiation of journal entries, cost transfers, reconciling reports, preparation of quarterly budget meetings, and financial status reporting processes.
The Specialist will provide entry‑level sponsored funds management for more than 80% of the time, with responsibility for pre‑award and post‑award functions including proposal preparation, budget development, account maintenance, billing/invoicing, reporting, and closeout.
Specific Duties & Responsibilities
Partner with departmental faculty and/or budgetary staff on the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
Work with representatives from ORA under the guidance of senior department research team members.
Understand and utilize institutional pre‑award grant process and sponsor guidelines.
Review sponsored project proposals for assigned grants of moderate complexity prior to forwarding to the Grants & Contracts Manager and ORA for signature.
Provide instruction, preparation assistance and support related to application procedures, at the direction of senior staff.
Serve as a liaison between research units, central offices and funding agencies for grants of moderate complexity.
Review budgets and related justification for appropriateness and completeness; ensure all applicable and indirect costs are applied.
Ensure compliance with grant and contract management regulations, internal protocols, accurate protocol information, conflict‑of‑interest policies, etc.
Coordinate relevant details for all assigned grant submissions to ensure timeliness and accuracy.
Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators and research management.
Assist with closeouts as needed; support all relevant post‑award responsibilities such as account reconciliation, effort reporting, cost transfers, invoice payments, and related faculty support.
Other duties as assigned.
Additional Responsibilities
Assist in processing and reporting of sub‑award and consultant/vendor invoices.
Assist with processing new awards and modifications in JAWS/SWIFT.
Monitor shared finance inbox and triage appropriately.
Communicate with Accounts Payable, Supply Chain, Accounts Receivable, Sponsored Projects, Research Projects Administration, and other JHU departments on a routine basis.
Process timecards for hourly student employees.
Minimum Qualifications
Bachelor’s Degree.
Additional education may substitute for required experience; high‑school diploma may be substituted for required education beyond a high‑school diploma, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
One year of administrative/budgeting experience.
General knowledge of Johns Hopkins University accounting system and related fiscal offices.
Technical Qualifications & Specialized Certifications
General knowledge of accounting and budgeting theory and practices.
General understanding of external federal guidelines and procedures regarding grants and contracts.
Experience with Excel.
Technical Skills & Expected Level of Proficiency
Analytical Skills – Developing
Attention to Detail – Developing
Grant Closeout Procedures – Developing
Grant Proposal Preparation – Developing
Grant Regulations – Developing
Grants and Contracts Management – Developing
Oral and Written Communications – Developing
Record Keeping – Developing
Regulatory Compliance – Developing
Relationship Management – Developing
Classified Title:
Grants & Contracts Specialist
Role/Level/Range:
ATP/03/PB
Starting Salary Range:
$23.69 - $41.43 HRLY (Commensurate w/exp.)
Employee group:
Full Time
Schedule:
M-F, 37.5 hrs wkly
FLSA Status:
Non‑Exempt
Location:
Hybrid/Homewood Campus
Department name:
WSE Office of Research
Personnel area:
Whiting School of Engineering
Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. More information on the benefits package can be found at https://hr.jhu.edu/benefits-worklife/.
Education and Experience Equivalency
The job allows substitutions for education and experience in accordance with the JHU Equivalency Formula.
Applicants Completing Studies
Applicants who are completing their final academic semester/quarter are considered eligible and may be asked to confirm completion date.
Background Checks
The successful candidate(s) will be subject to a pre‑employment background check. Johns Hopkins is committed to hiring individuals with a justice‑involved background.
Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through its strategic framework.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Accommodation Information
If you require assistance during the pre‑employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu.
Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions may be provided to individuals for religious beliefs or medical reasons.
#J-18808-Ljbffr