Alabama Community College System
Business Operations Assistant
Alabama Community College System, Alexander City, Alabama, United States, 35010
Salary:
$45,220.00 - $62,710.00 Annually Location :
Alexander City, AL Job Type:
Full-Time Job Number:
07055 College/Division:
CACC-601040-Fiscal Management Opening Date:
10/27/2025 Closing Date:
11/10/2025 11:59 PM Central Campus Location:
Central Alabama Community College
Position Summary
The Business Operations Assistant serves in the role of business operations support and cashier for the College. The Business Operations Assistant assists the Dean of Finance with fixed asset management, preparation and submission of bids and project request forms, including gathering required documentation, ensuring compliance with procurement policies and meeting submission deadlines. This position will also receive all monies due the College and is responsible for reconciliation of all cash collected and performing proper payments and receipts processes. Essential Duties and Responsibilities
Complies with all policies of the Alabama Community College System Board of Trustees,the Alabama Community College System, Central Alabama Community College, accrediting agencies and federal regulatory bodies. Assists Dean of Finance as needed with preparation and submission of invitations to bid for college purchases in compliance with federal and state laws, as well as College policies and procedures. Assists Dean of Finance with ensuring compliance with state laws regarding Title 39 Public Works. Assists Dean of Finance as needed to include assistance with tagging of inventory and capital assets upon request. Assists Dean of Finance as needed to complete annual physical inventory observation. Assists Dean of Finance /Maintenance with disposition of surplus inventory. Assists Dean of Finance with risk management reporting for all fixed property. Assists Senior Accountant with final business office review of college requisitions. Logs all incoming checks received through postal service. Reviews and follow ups with vendors for all outstanding checks on a monthly basis. Prepares all first and second collection notices for outstanding student balances and coordinate with outside collection agency to collect debt. Ensures institutional compliance with the Family Educational Rights and Privacy Act (FERPA). Performs Accounts Payable (A/P) duties as assigned by supervisor. Preparations of project request forms as required by the Alabama Community College System. Serves on College committees and attend meetings and professional development sessions as instructed. Manages the issuance of gas credit cards and other approved credit cards as assigned by Senior Accountant. Serves in the role of business operations support and cashier for the College. Ensures all monies due to the College are collected in accordance with approved policies. Performs posting/record keeping processes in educational and finance software system. Prepares timely bank deposits and automated accounting through College's cash receipt system. Reconciles all cash collected to daily cash receipt listing and bank deposit and transmit daily cash reports to the Senior Accountant. Perform other duties as assigned. Qualifications
Associate's Degree from regionally accredited institution and four (4) years' experience in a business office or related position -
OR
- High School diploma or GED and six (6) years' experience in a business office or related position is
required . Ability to interact with students, faculty, staff, and the public in a professional manner is
required . Demonstrated ability to communicate effectively both orally and in writing is
required . Ability to work with individuals from diverse backgrounds is
required . Proficiency with Microsoft Office Suite, computer information and application systems, and educational information systems
required . Ability to maintain accurate detailed cash management and business operations records is
required . Ability to add, subtract, multiply and divide in units of measure, using whole number, fractions and decimals is
required . Customer service experience is
required . Exceptional listening, verbal, written, and interpersonal skills are
required . Ability to work independently, make decisions, and attend to detail is
required . Ability to work in a fast pace, high pressure environment is
required . Ability to multitask and focus on customer service is
required . Ability to focus on responsibilities and follow specific directions and policies in emergency situations is
required . Experience with general business operations and switchboard management is preferred.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a completed application by the deadline date in order to be considered for the position. It is the sole responsibility of the applicant to ensure the application is complete and all required documentation is attached. Application material may not be submitted by fax or email.
A complete application consists of the following:
1. Completed Central Alabama Community College online application. 2. Current resume. 3. College transcripts (if applicable). Transcripts must provide degree and date degree was awarded.
Applicants must travel at their own expense.
Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.
The College reserves the right not to fill the position in the event of budgetary or operational constraints. Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified.
The College reserves the right not to fill the position in the event of budgetary or operational constraints. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Central Alabama Community College from the institution(s) granting credits.
BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, employment will be contingent upon the receipt of a clearance notification from the criminal background check. Central Alabama Community College reserves the right to withdraw this job announcement at any time prior to awarding the position.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Central Alabama Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post-secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.
Central Alabama Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees. Sick Leave All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement. 8 hours per month (may accumulate an unlimited number)
Annual Leave All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours)
Personal Leave All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used)
Professional Leave Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays New Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day 16 (5 locally assigned) Contracted Work Days 260
Retirement The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama. Tier I
- Pays 7.50% monthly. State matches 14.57% (effective 10/01/25) Tier II
- Pays 6.20% monthly. State matches 13.61% (effective 10/01/25) Law Enforcement Officers : Tier I -Pays 8.50% monthly. State matches 14.57% (effective 10/01/25) Tier II - Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)
Health Insurance PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Single $ 30 Family (without Spouse but with dependents) $ 207 Employee + Spouse (no dependents) $ 282 Family (with Spouse and dependents*) $ 307 *Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
Member $ 50 Spouse $ 50 The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium
Member $ 50 Spouse $ 50 The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38 Dental Single $ 38 Dental Family $ 50 Institution matches $800 monthly (effective 10/01/17).
Duty Hours (hours vary by campus and needs of the student)
Tuition Assistance This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
1/3 waived after 1st year 2/3 waived after 2nd year 3/3 waived after 3rd year Note:
Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.
$45,220.00 - $62,710.00 Annually Location :
Alexander City, AL Job Type:
Full-Time Job Number:
07055 College/Division:
CACC-601040-Fiscal Management Opening Date:
10/27/2025 Closing Date:
11/10/2025 11:59 PM Central Campus Location:
Central Alabama Community College
Position Summary
The Business Operations Assistant serves in the role of business operations support and cashier for the College. The Business Operations Assistant assists the Dean of Finance with fixed asset management, preparation and submission of bids and project request forms, including gathering required documentation, ensuring compliance with procurement policies and meeting submission deadlines. This position will also receive all monies due the College and is responsible for reconciliation of all cash collected and performing proper payments and receipts processes. Essential Duties and Responsibilities
Complies with all policies of the Alabama Community College System Board of Trustees,the Alabama Community College System, Central Alabama Community College, accrediting agencies and federal regulatory bodies. Assists Dean of Finance as needed with preparation and submission of invitations to bid for college purchases in compliance with federal and state laws, as well as College policies and procedures. Assists Dean of Finance with ensuring compliance with state laws regarding Title 39 Public Works. Assists Dean of Finance as needed to include assistance with tagging of inventory and capital assets upon request. Assists Dean of Finance as needed to complete annual physical inventory observation. Assists Dean of Finance /Maintenance with disposition of surplus inventory. Assists Dean of Finance with risk management reporting for all fixed property. Assists Senior Accountant with final business office review of college requisitions. Logs all incoming checks received through postal service. Reviews and follow ups with vendors for all outstanding checks on a monthly basis. Prepares all first and second collection notices for outstanding student balances and coordinate with outside collection agency to collect debt. Ensures institutional compliance with the Family Educational Rights and Privacy Act (FERPA). Performs Accounts Payable (A/P) duties as assigned by supervisor. Preparations of project request forms as required by the Alabama Community College System. Serves on College committees and attend meetings and professional development sessions as instructed. Manages the issuance of gas credit cards and other approved credit cards as assigned by Senior Accountant. Serves in the role of business operations support and cashier for the College. Ensures all monies due to the College are collected in accordance with approved policies. Performs posting/record keeping processes in educational and finance software system. Prepares timely bank deposits and automated accounting through College's cash receipt system. Reconciles all cash collected to daily cash receipt listing and bank deposit and transmit daily cash reports to the Senior Accountant. Perform other duties as assigned. Qualifications
Associate's Degree from regionally accredited institution and four (4) years' experience in a business office or related position -
OR
- High School diploma or GED and six (6) years' experience in a business office or related position is
required . Ability to interact with students, faculty, staff, and the public in a professional manner is
required . Demonstrated ability to communicate effectively both orally and in writing is
required . Ability to work with individuals from diverse backgrounds is
required . Proficiency with Microsoft Office Suite, computer information and application systems, and educational information systems
required . Ability to maintain accurate detailed cash management and business operations records is
required . Ability to add, subtract, multiply and divide in units of measure, using whole number, fractions and decimals is
required . Customer service experience is
required . Exceptional listening, verbal, written, and interpersonal skills are
required . Ability to work independently, make decisions, and attend to detail is
required . Ability to work in a fast pace, high pressure environment is
required . Ability to multitask and focus on customer service is
required . Ability to focus on responsibilities and follow specific directions and policies in emergency situations is
required . Experience with general business operations and switchboard management is preferred.
Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a completed application by the deadline date in order to be considered for the position. It is the sole responsibility of the applicant to ensure the application is complete and all required documentation is attached. Application material may not be submitted by fax or email.
A complete application consists of the following:
1. Completed Central Alabama Community College online application. 2. Current resume. 3. College transcripts (if applicable). Transcripts must provide degree and date degree was awarded.
Applicants must travel at their own expense.
Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.
The College reserves the right not to fill the position in the event of budgetary or operational constraints. Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified.
The College reserves the right not to fill the position in the event of budgetary or operational constraints. Finalist will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Central Alabama Community College from the institution(s) granting credits.
BACKGROUND CHECK STATEMENT: In accordance with Alabama Community College System Policy and guidelines, employment will be contingent upon the receipt of a clearance notification from the criminal background check. Central Alabama Community College reserves the right to withdraw this job announcement at any time prior to awarding the position.
More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process. Central Alabama Community College is an equal opportunity employer. It is the policy of the Alabama Community College System, including all post-secondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal and state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.
Central Alabama Community College will make reasonable accommodations for qualified disabled applicants or employees.
Central Alabama Community College participates in the E-Verify system to verify employment eligibility for all newly-hired employees. Sick Leave All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement. 8 hours per month (may accumulate an unlimited number)
Annual Leave All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office. 0-4 years 8 hours per month 5-9 years 10 hours per month 10-14 years 12 hours per month 15-19 years 14 hours per month 20+ 16 hours per month (may accumulate up to 480 hours)
Personal Leave All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year. Unused Personal Leave converts to sick leave if not used. (converts to sick leave at the end of August each year if not used)
Professional Leave Up to 10 days a year of professional development leave with pay may be granted by the President.
Holidays New Year's Day Martin Luther King/Robert E. Lee Birthday National Memorial Day Juneteenth Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Day Christmas Eve Christmas Day 16 (5 locally assigned) Contracted Work Days 260
Retirement The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama. Tier I
- Pays 7.50% monthly. State matches 14.57% (effective 10/01/25) Tier II
- Pays 6.20% monthly. State matches 13.61% (effective 10/01/25) Law Enforcement Officers : Tier I -Pays 8.50% monthly. State matches 14.57% (effective 10/01/25) Tier II - Pays 7.20% monthly. State matches 13.61% (effective 10/01/25)
Health Insurance PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit
Premium amounts:
Single $ 30 Family (without Spouse but with dependents) $ 207 Employee + Spouse (no dependents) $ 282 Family (with Spouse and dependents*) $ 307 *Includes $100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.
Tobacco Usage Premium
Member $ 50 Spouse $ 50 The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.
Wellness Premium
Member $ 50 Spouse $ 50 The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.
If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.
Optional Coverage Plan Premiums
Cancer, Indemnity, and Vision Single or Family (cost per plan) $ 38 Dental Single $ 38 Dental Family $ 50 Institution matches $800 monthly (effective 10/01/17).
Duty Hours (hours vary by campus and needs of the student)
Tuition Assistance This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.
Employees/Dependents at two-year colleges:
1/3 waived after 1st year 2/3 waived after 2nd year 3/3 waived after 3rd year Note:
Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at www.rsa.al.gov.