Pocketbook Agency
Executive Assistant to Executives of a Software AI/Company
Pocketbook Agency, San Francisco, California, United States, 94199
Executive Assistant to Executives of a Software AI/Company
We are seeking a sharp, proactive Executive Assistant to support the COO and Chief Product Officer of a rapidly growing tech/software startup in San Francisco, CA. As a key partner to leadership, you’ll manage complex schedules, coordinate high-level communications, and ensure seamless operations in a fast-moving environment. The ideal candidate thrives under pressure, anticipates needs before they arise, and builds strong relationships across teams and external partners.
Looking to hire ASAP.
Responsibilities
Manage complex calendars, coordinate meetings, prioritize appointments, and optimize time efficiency.
Organize materials, draft agendas, and prepare presentations to ensure executives are well-equipped.
Act as the primary liaison for internal and external stakeholders, handling correspondence with discretion and professionalism.
Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, proactively addressing any issues.
Handle sensitive information with the utmost discretion and professionalism.
Partner with Office Manager to ensure seamless executive support and business operations.
Support key initiatives by collaborating with cross-functional teams to drive efficiency and execution.
Qualifications
5+ years of experience as an Executive Assistant to C-suite executives, preferably a CEO or cofounder.
Proven ability to manage complex calendars, travel logistics, and high-level communications.
Exceptional organization, time management, and attention to detail.
Strong interpersonal and communication skills to build rapport across teams and external partners.
Ability to multitask in a fast-paced environment with shifting priorities.
Proficiency in Google Workspace, Slack, and expense reporting tools.
Discreet, proactive, and adaptable with a problem‑solving mindset.
Experience in project management and event coordination is a plus.
Location: onsite in San Francisco, CA
Compensation and benefits: up to $175K depending on experience, full benefits package, equity, and additional perks are included.
#J-18808-Ljbffr
Looking to hire ASAP.
Responsibilities
Manage complex calendars, coordinate meetings, prioritize appointments, and optimize time efficiency.
Organize materials, draft agendas, and prepare presentations to ensure executives are well-equipped.
Act as the primary liaison for internal and external stakeholders, handling correspondence with discretion and professionalism.
Plan and manage detailed travel itineraries, including flights, accommodations, and logistics, proactively addressing any issues.
Handle sensitive information with the utmost discretion and professionalism.
Partner with Office Manager to ensure seamless executive support and business operations.
Support key initiatives by collaborating with cross-functional teams to drive efficiency and execution.
Qualifications
5+ years of experience as an Executive Assistant to C-suite executives, preferably a CEO or cofounder.
Proven ability to manage complex calendars, travel logistics, and high-level communications.
Exceptional organization, time management, and attention to detail.
Strong interpersonal and communication skills to build rapport across teams and external partners.
Ability to multitask in a fast-paced environment with shifting priorities.
Proficiency in Google Workspace, Slack, and expense reporting tools.
Discreet, proactive, and adaptable with a problem‑solving mindset.
Experience in project management and event coordination is a plus.
Location: onsite in San Francisco, CA
Compensation and benefits: up to $175K depending on experience, full benefits package, equity, and additional perks are included.
#J-18808-Ljbffr