Robert Half
Administrative Assistant Job at Robert Half in Santa Barbara
Robert Half, Santa Barbara, CA, US
Description We are seeking a temp to hire Office Coordinator to play a pivotal role in ensuring smooth office operations and maintaining an exceptional environment. We value teamwork, organization, and providing outstanding service. As our Office Coordinator, you will be responsible for maintaining a well-functioning office space and delivering excellent support across several areas, including administrative tasks, customer service, and event coordination. Your key responsibilities include:
- Ensure the office remains organized, clean, and welcoming.
- Prepare workspaces for new hires by ensuring desks and equipment are ready ahead of their start dates.
- Maintain office snacks, beverages, equipment, and supplies by ordering and tracking inventory while adhering to budget requirements.
- Answer phone calls and assist with inquiries.
- Serve as the first point of contact for all visitors to promote a positive impression of the company.
- Coordinate with vendors such as cleaning services, landlords, delivery providers, and office supply vendors.
- Handle administrative tasks, including scheduling conference rooms, filing documents, and scanning.
- Complete local errands such as shipping packages, purchasing supplies, or lunch pickups within walking distance of the office.
- Prepare conference and office spaces for meetings and events, including setup and cleanup.
- Assist with planning celebrations for employees, such as birthdays, work anniversaries, and milestone recognition efforts.
- BA/BS degree preferred
- 1+ year of administrative experience in a similar role
- Proficiency in Gmail and Google Calendar (strongly preferred)
- Tech-savvy
- Ability to maintain confidentiality
- Strong communication skills, both verbal and written
- Self-starter, ability to thrive in fast-paced atmosphere
- Time management skills and strong attention to detail
- Ability to lift up to 25 lbs
- 21 years or older, will be responsible for purchasing alcohol
- Have reliable means of transportation