Robert Half
Description Position Overview: We are seeking an experienced and professional Executive Assistant to provide high-level administrative and operational support to senior leadership in a fast-paced and dynamic environment. The ideal candidate is highly organized, proactive, and capable of handling confidential information with discretion. If you excel in anticipating needs, have excellent communication skills, and thrive in a corporate setting, this position is for you. Responsibilities:
- Serve as the trusted point of contact for senior executives, contributing to seamless communication and operations.
- Manage and coordinate executive calendars, schedules, and appointments, ensuring efficient use of time.
- Arrange travel itineraries, accommodations, meetings, and events, both domestic and international.
- Prepare and edit correspondence, reports, charts, presentations, and other documentation for executive review.
- Facilitate and monitor deadlines, managing ongoing projects and ensuring timely delivery of objectives.
- Act as a gatekeeper for executive communication, fielding phone calls, emails, and requests.
- Support the development of presentations and materials for meetings, including board events.
- Conduct research and assist with data collection, providing recommendations and insights as needed.
- Maintain confidentiality for sensitive information and exercise discretion at all times.
- Experience: Minimum 5 years of executive assistant or directly related experience at a senior executive level.
- Education: Associate or bachelor's degree preferred, or equivalent combination of education and work experience.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with collaboration tools like Teams, SharePoint, or Slack is a plus.
- Professionalism: Strong interpersonal skills and ability to interact effectively with executives, board members, and external partners.
- Attention to Detail: Exceptional organizational abilities and strong multitasking skills; accuracy in handling documents and correspondence is paramount.
- Communication Skills: Excellent verbal and written communication skills, with a strong focus on grammar and tone.
- Adaptability: Demonstrated ability to handle shifting priorities and deadlines in a fast-paced environment.
- Initiative: Self-starter with a professional demeanor and ability to anticipate executive needs.
- Confidentiality: Absolute discretion handling confidential or sensitive information is essential.