Executive Assistant Job at Robert Half in Minneapolis

Description We are looking for a detail-oriented Executive Assistant to provide high-level administrative support for senior executives in a fast-paced financial services environment. This contract position is based in Minneapolis, Minnesota, and involves managing executive schedules, coordinating complex travel plans, and ensuring efficient day-to-day operations. The ideal candidate will have a proven track record of supporting leadership with professionalism and discretion. Responsibilities:

• Manage and maintain executive calendars, scheduling meetings and appointments with precision.
• Coordinate and book comprehensive travel arrangements, including flights, accommodations, and transportation.
• Organize and prepare for executive meetings, ensuring agendas, materials, and follow-ups are handled effectively.
• Oversee expense reporting and reimbursement processes using tools such as Concur.
• Act as a point of contact between executives and internal or external stakeholders, ensuring clear communication.
• Handle confidential information with the utmost discretion and professionalism.
• Monitor and prioritize incoming communications, including emails and calls, to ensure timely responses.
• Assist in the preparation of reports, presentations, and other documentation as needed.
• Proactively identify and resolve scheduling conflicts or administrative challenges.
• Support additional administrative tasks to ensure the smooth operation of the executive office. Requirements - A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role.
• Expertise in managing complex calendars and scheduling for senior-level executives.
• Demonstrated ability to coordinate intricate travel arrangements, both domestic and international.
• Proficiency in Concur for expense reporting and travel management.
• Exceptional organizational and multitasking skills, with a keen attention to detail.
• Strong communication skills, both written and verbal, to interact effectively with diverse stakeholders.
• High level of discretion and ability to handle confidential information appropriately.
• Proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .