The University of New Mexico Health Sciences Center
Research Administration Manager
The University of New Mexico Health Sciences Center, Albuquerque, New Mexico, United States, 87101
Research Administration Manager
Position Summary: The College of Pharmacy (https://hsc.unm.edu/pharmacy/) is seeking a resourceful, dynamic, and experienced individual to join its team. Since 1945, the College of Pharmacy has been educating students as the only College of Pharmacy in the state of New Mexico. We are top 5 in the U.S. in NIH funding for Colleges of Pharmacy, empowering groundbreaking research in environmental toxicology (human exposure to heavy metals and microplastics) and Substance Use Disorder, producing innovators who drive change in healthcare research.
Duties and Responsibilities
Leads post‑award management of research funding, accurate and current labor allocations, and drafting sponsor‑driven financial reporting.
Collaborates to provide compliance assurance with university policy, federal regulations, and other codified governance in the conduct and administration of research. Provides expertise and advice to faculty and administrators regarding funding policies, rules, and regulations.
Primary liaison with contract and grant accounting office and fiscal monitor for the College of Pharmacy.
Primary liaison with sponsored project subawardees, facilitating financial status updates to the College PIs on balances and progress within invoicing and payment. Regularly follows up with subawardees and/or core office fiscal monitor(s) on the status of invoicing, maintaining subaward invoice logs.
Calculates accounting figures for carry‑forward obligations, no‑cost extensions, facilitates effort certifications, subaward invoicing, and manages coordinating losses on sponsored projects with bad debt expenses.
Continuous improvement in institutional, regulatory knowledge and subject matter expertise that facilitates faculty and staff mentoring specific to NIH requirements.
Provides dotted line supervision, mentoring, and training to program managers and senior research staff in support of Principal Investigators.
Coordinated internal onboarding and training in post‑award research administration, research tracking and funding usage, and special project outreach.
Engages in succession practices to assist the transition of senior research staff.
Assists the College of Pharmacy pre‑award staff as needed in development of competitive proposals and pre‑award administration of projects.
Monitors and analyzes research budgets (including research pilot project budgets) and cost shares, works to resolve issues and provides a high degree of fiscal management, facilitates internal budget revisions and adjustments, assists with gap funding requests, oversees research related purchase orders, performs cost center accounting and reports. Meets regularly with College PIs to monitor grant spending (both internal and subawards), interpret budget reports for PIs, and oversees budget projections.
Serves as liaison external agencies in a post‑award role.
Assists with the College’s annual Research & Scholarship Day event and other research events as needed.
Performs duties as assigned.
Conditions of Employment
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
Minimum Qualifications Bachelor’s degree; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
Current or former member of NCURA, NACUBO, or other, similar nationally recognized organizations
Demonstrated experience with accounting platforms and generating financial statements
Skilled in building, utilizing, and reporting custom spreadsheets with complex financial data
Served in a senior administrative role with multi‑million‑dollar budgets for sponsored projects
Experience with accounting for many positions with complex labor distributions and salary agreements
Experience with monitoring for compliance and federal regulation particularly the National Institutes of Health
Demonstrated history of managing complex personnel situations with emotional intelligence that achieve positive relationships in sustainable environments
Demonstrated work ethic in a high functioning area of research
Experience working with non‑UNM collaborators (subawards)
Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Pharmacy Deans Office (401A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $5,926.27 to $6,976.67 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 11/10/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. A complete application will include: 1. Complete Online Application 2. Resume 3. Cover Letter 4. Provide phone and email contact information for three references. Supervisory references are preferred, but not required. Applications that do not include a cover letter or are otherwise incomplete may not be considered for the position. Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre‑employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
Equal Employment Opportunity Statement The University of New Mexico is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, disability, or any other protected class in employment decisions.
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Duties and Responsibilities
Leads post‑award management of research funding, accurate and current labor allocations, and drafting sponsor‑driven financial reporting.
Collaborates to provide compliance assurance with university policy, federal regulations, and other codified governance in the conduct and administration of research. Provides expertise and advice to faculty and administrators regarding funding policies, rules, and regulations.
Primary liaison with contract and grant accounting office and fiscal monitor for the College of Pharmacy.
Primary liaison with sponsored project subawardees, facilitating financial status updates to the College PIs on balances and progress within invoicing and payment. Regularly follows up with subawardees and/or core office fiscal monitor(s) on the status of invoicing, maintaining subaward invoice logs.
Calculates accounting figures for carry‑forward obligations, no‑cost extensions, facilitates effort certifications, subaward invoicing, and manages coordinating losses on sponsored projects with bad debt expenses.
Continuous improvement in institutional, regulatory knowledge and subject matter expertise that facilitates faculty and staff mentoring specific to NIH requirements.
Provides dotted line supervision, mentoring, and training to program managers and senior research staff in support of Principal Investigators.
Coordinated internal onboarding and training in post‑award research administration, research tracking and funding usage, and special project outreach.
Engages in succession practices to assist the transition of senior research staff.
Assists the College of Pharmacy pre‑award staff as needed in development of competitive proposals and pre‑award administration of projects.
Monitors and analyzes research budgets (including research pilot project budgets) and cost shares, works to resolve issues and provides a high degree of fiscal management, facilitates internal budget revisions and adjustments, assists with gap funding requests, oversees research related purchase orders, performs cost center accounting and reports. Meets regularly with College PIs to monitor grant spending (both internal and subawards), interpret budget reports for PIs, and oversees budget projections.
Serves as liaison external agencies in a post‑award role.
Assists with the College’s annual Research & Scholarship Day event and other research events as needed.
Performs duties as assigned.
Conditions of Employment
Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University’s influenza vaccination requirement.
Minimum Qualifications Bachelor’s degree; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
Current or former member of NCURA, NACUBO, or other, similar nationally recognized organizations
Demonstrated experience with accounting platforms and generating financial statements
Skilled in building, utilizing, and reporting custom spreadsheets with complex financial data
Served in a senior administrative role with multi‑million‑dollar budgets for sponsored projects
Experience with accounting for many positions with complex labor distributions and salary agreements
Experience with monitoring for compliance and federal regulation particularly the National Institutes of Health
Demonstrated history of managing complex personnel situations with emotional intelligence that achieve positive relationships in sustainable environments
Demonstrated work ethic in a high functioning area of research
Experience working with non‑UNM collaborators (subawards)
Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Pharmacy Deans Office (401A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Exempt Pay Monthly: $5,926.27 to $6,976.67 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 11/10/2025 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. A complete application will include: 1. Complete Online Application 2. Resume 3. Cover Letter 4. Provide phone and email contact information for three references. Supervisory references are preferred, but not required. Applications that do not include a cover letter or are otherwise incomplete may not be considered for the position. Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre‑employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.
Equal Employment Opportunity Statement The University of New Mexico is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, disability, or any other protected class in employment decisions.
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