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IDEC Corporation

Accounting Clerk Job at IDEC Corporation in Vista

IDEC Corporation, Vista, CA, US, 92081

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Job Description

Job Description
Description:

The Accounting Clerk is responsible for processing vendor invoices, reconciling vendor statements, retrieving and sharing vendor invoices to the team, and preparing non-operating invoices. This role plays a critical part in maintaining financial accuracy and supporting the overall efficiency of the Accounting department.

Requirements:

AP

  • Review and verify vendor invoices and check requests
  • Download vendor invoices from their web portals
  • Enter and upload invoices into the D365 system, especially for inventory and freight/duty invoices
  • Sort, code, and process the 3-way matching (PO, Receipt, Invoice) in the D365 system
  • Coordinate with the Purchasing department to resolve invoice discrepancies and issues
  • Prepare data for the check and electronic payments
  • Reconcile accounts payable transactions
  • Monitor accounts to ensure payments are up to date
  • Maintain vendor files and communicate with vendors as needed
  • Retrieve vendor invoices related to balance sheet accounts such as fixed asset clearing account and prepaid expense account, and share them with the team
  • Support AP accountants when they are not available

General Accounting

  • Retrieve the inter-company bill-back forms, and check with the submitter if needed to collect any information needed for issuing non-trade invoices
  • Prepare and send the non-trade invoices for IDEC group companies based on the bill-back form, and respond to requests or questions from them
  • Prepare and send the non-trade invoices for companies outside the IDEC group such as our building’s tenants, and response to requests or questions from them
  • Support senior accountant for tasks related to general accounting. (fixed asset, monthly closing, account reconciliation etc.)

Qualifications:

  • High school diploma or equivalent; associate degree in accounting or related field preferred
  • 1–3 years of accounts payable or general accounting experience
  • Proficiency in Microsoft Office Suite, especially Excel
  • Experience with ERP or accounting software (e.g., MS D365, MS Navision, MS Dynamics, SAP, Oracle, QuickBooks)
  • Strong attention to detail and organizational skills
  • Ability to meet deadlines and work independently
  • Excellent communication and interpersonal skills

Preferred Skills:

  • Knowledge of basic accounting principles
  • Experience in a high-volume, fast-paced environment