Tiffany & Co. is hiring: Executive Assistant in New York

Executive Assistant to the CFO – Tiffany & Co. (New York, NY)

Job Description

Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the CFO. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies.

Location - This position is in-person (5 days per week) at our Corporate Headquarters in New York, NY.

Key Accountabilities

• Calendar – Schedule meetings and ensure all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties – with particular focus for senior level steering committee meetings.
• Event Planning – Assist in logistical preparation of conferences and meetings including site selection, finalizing contracts, coordinating catering, AV and conference room; assist in conference material preparation.
• Travel – Book and prepare comprehensive travel arrangements (including complicated international and domestic itineraries).
• Presentations – Create and compile detailed Excel and PowerPoint documents for leadership and internal/external meetings.
• Contract and PO management – coordinate contracts and purchase orders with multiple departments.

Departmental Support

• Initiate and maintain departmental filing, photocopying, ordering supplies.
• Support special projects as assigned by CFO and Manager, Executive Administration.

Fiscal Management

• Prepare accurate and timely Expense Reports (ExpenseVisor).
• Reconcile and process invoices for key projects.

The hiring range for this position ranges from $40.72 - $55.09/hour. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

Required Qualifications

• At least 5+ years Executive Assistant experience in a C-Suite environment.
• Experience supporting CFO.
• Excellent verbal and written communication skills and ability to work independently as well as part of a team.
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook; experience with Coupa, ExpenseVisor, and Concur.
• Excellent organizational skills and attention to detail.
• Enjoys working with and supporting others; shows initiative and flexibility; able to manage multiple projects and prioritize workload.

About Us

Tiffany & Co. is committed to creating an inclusive workplace and workforce where everyone belongs. We offer comprehensive benefits, including global benefits like adoption and surrogacy assistance, parental leave, and programs supporting mental, emotional, physical, and financial well-being. We also provide competitive pay, medical, dental, and vision insurance, 401(k) with company match, paid time off, and other employee offerings. Tiffany Provides equal employment opportunities to all employees and candidates without regard to age, race, religion, color, national or ethnic origin, sex, marital status, sexual orientation, gender identity, gender expression, pregnancy, disability, or military/veteran status. Tiffany is committed to reasonable accommodations for applicants with disabilities.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Industries: Retail Apparel and Fashion, Retail Luxury Goods and Jewelry, and Retail

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