ApTask is hiring: Executive Assistant in Menlo Park

This role will be onsite with no option of working from home. The Executive Assistant will perform a range of administrative functions requiring confidentiality, initiative, and sound decision‑making for the executive and their team.

Responsibilities

• Provide high‑level administrative support by researching, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
• Interact with staff at all levels in a fast‑paced environment, remaining flexible, proactive, resourceful, and efficient while maintaining a high level of professionalism.
• Develop relationships in a highly matrixed organization and handle executive support tasks with minimal supervision.
• Adapt procedures, processes, and techniques to complete assignments and align with department activities and goals.

Qualifications

• Minimum of 3 years of experience in an Executive or Administrative Assistant role
• High school diploma or GED is required; Bachelor’s degree preferred
• Being able to multi‑task in a fast‑paced environment
• Experience in calendar management
• Adaptable team player
• Good problem‑solving ability
• Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
• Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
• Effective interpersonal skills and excellent telephone etiquette
• Superior oral and written communication skills
• Tact and good judgment in confidential situations and proven experience interacting with senior management

About ApTask

ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American‑owned and Veteran‑owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.